production book template 1
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Production File
Production Title
Production Company
Production Dates
Contact Information
Contqct Information
Production File
Staff | Talent | Contacts----------------------------------------------------------------------------2
Production Team | Contact List-------------------------------------------------------------------2
Additional Contact List-----------------------------------------------------------------------------2
Talent List----------------------------------------------------------------------------------------------2
Talent Release----------------------------------------------------------------------------------------2
Script | Running Order------------------------------------------------------------------------------2
Script----------------------------------------------------------------------------------------------------2
Running Order-----------------------------------------------------------------------------------------2
Music List-----------------------------------------------------------------------------------------------2
VT Play-in-----------------------------------------------------------------------------------------------2
Schedules-----------------------------------------------------------------------------------------------2
Production Schedule--------------------------------------------------------------------------------2
Rehearsal Schedule----------------------------------------------------------------------------------2
Crew Call Sheet---------------------------------------------------------------------------------------2
Equipment | Media Sources-----------------------------------------------------------------------2
Equipment Audit Sheet-----------------------------------------------------------------------------2
Media Source------------------------------------------------------------------------------------------2
Risk Assessment | Regulations-------------------------------------------------------------------2
Risk Assessment: Main Page----------------------------------------------------------------------2
Risk Assessment: Check List----------------------------------------------------------------------2
Risk Assessment: Control Measures------------------------------------------------------------2
Regulations--------------------------------------------------------------------------------------------2
Budget---------------------------------------------------------------------------------------------------2
Budget: Staff------------------------------------------------------------------------------------------2
Budget: Facilities-------------------------------------------------------------------------------------2
Storyboard | Drawings | Shot List---------------------------------------------------------------2
Contqct Information
Staff | Talent | ContactsWDSC Student Demo Commercial 5-19-2009
www.PopUpIdeas
Section: Staff | Talent | Contacts
Production Team | Contact ListProduction TeamExecutive Producer......................................................................Chris Nelson...........................................1-831-915-0497
Producer......................................................................................Chris Nelson...........................................1-831-915-0497
Associate Producer..............................................................................................................................................................
Field Producer......................................................................................................................................................................
Line Producer.......................................................................................................................................................................
Director................................................................................................................................................................................
Assistant Director................................................................................................................................................................
Production Coordinator........................................................................................................................................................
Writer...........................................................................................Chris Nelson...........................................1-831-915-0497
Music Director......................................................................................................................................................................
Floor Director.......................................................................................................................................................................
Make-up Artist..............................................................................Magan Londono..........................................................NA
Talent CoOrdinator..............................................................................................................................................................
Property Manager................................................................................................................................................................
Wardrobe Designer..............................................................................................................................................................
Chief Engineer.....................................................................................................................................................................
Technical Director................................................................................................................................................................
Lighting Director..................................................................................................................................................................
Gaffer...................................................................................................................................................................................
Director of Photography.......................................................................................................................................................
Camera Supervisor..............................................................................................................................................................
Camera Operator [CAM 1]...................................................................................................................................................
Camera Operator [CAM 2]...................................................................................................................................................
Camera Operator [CAM 3]...................................................................................................................................................
Jib Operator..........................................................................................................................................................................
Jib Assistant.........................................................................................................................................................................
Video-Tape Operator............................................................................................................................................................
Audio Engineer.....................................................................................................................................................................
Audio Assistant....................................................................................................................................................................
Location Production TeamProducer..............................................................................................................................................................................
Camera Operator.................................................................................................................................................................
Audio Technician..................................................................................................................................................................
Production Assistant............................................................................................................................................................
document.doc 4
Section: Staff | Talent | Contacts
document.doc 5
Section: Staff | Talent | Contacts
Additional Contact ListStudioFront Desk...........................................................................................................................................................................
Engineer...............................................................................................................................................................................
MaterialsCVS
Home Depot
Publics (groceries)
Health/MedicalLocal Hospital
document.doc 6
Section: Staff | Talent | Contacts
Talent ListTalent
Name Role Call Time Wrap Time Phone Email
document.doc 7
Section: Staff | Talent | Contacts
Talent Release
I, the undersigned, hereby grant permission to Production Company to photograph me and to record my
voice, performances, poses, acts, plays and appearances, and use my picture, photograph, silhouette and
other reproductions of my physical likeness and sound as part of the tentatively entitled
(the “Picture”) and the unlimited distribution, advertising, promotion, exhibition
and exploitation of the Picture by any method or device now known or hereafter devised in which the same
may be used, and/or incorporated and/or exhibited and/or exploited.
I agree that I will not assert or maintain against you, your successors, assigns and licensees, any claim,
action, suit or demand of any kind or nature whatsoever, including but not limited to, those grounded upon
invasion of privacy, rights of publicity or other civil rights, or for any other reason in connection with your
authorized use of my physical likeness and sound in the Picture as herein provided. I hereby release you,
your successors, assigns and licensees, and each of them, from and against any and all claims, liabilities,
demands, actions, causes of action(s), costs and expenses whatsoever, at law or in equity, known or
unknown, anticipated or unanticipated, which I ever had, now have, or may, shall or hereafter have by
reason, matter, cause or thing arising out of your use as herein provided.
I affirm that neither I, nor anyone acting for me, gave or agreed to give anything of value to any of your
employees or any representative of any television station, network or production entity for arranging my
appearance on the Picture.
I have read the foregoing and fully understand the meaning and effect thereof and, intending to be legally
bound, I have signed this release.
←
← __________________________________________________________
← (Signature)
← __________________________________________________________
← (Please print name)
← __________________________________________________________
←
← __________________________________________________________
←
← __________________________________________________________
document.doc 8
Section: Staff | Talent | Contacts
← (Address)
←
← __________________________________________________________
← (Phone number)
document.doc 9
Script | Running Order
ScriptCommercial v15-19-2009
Video Audio
document.doc 11
Script | Running Order
Running OrderCommercial v1
No
.
Source Description Dur. Total Audio Notes
1
document.doc 12
Script | Running Order
Music ListStock MusicTBD......................................................................................................................................................................................
Custom MusicTBD......................................................................................................................................................................................
document.doc 13
Script | Running Order
VT Play-inCommercial v1
Item # Description Incode Outcode Duration Out Words
document.doc 14
Schedule
Production ScheduleProgram Title:
Client:
Writer:
Date:
Task Manager Start Date Completed
(Yes/No)
Completed
Date
document.doc 16
Schedule
Rehearsal ScheduleRehearsal Location: WDSC International Speedway, Daytona Beach FL
Time Notes
Preproduction Meeting
Block through with stand ins
Talent Arrives Review
Talent on Set Walk Through
Lunch
document.doc 17
Schedule
Crew Call Sheet
document.doc 18
Equipment | Media Sources
Contact Information
Equipment | Media Source
Equipment Audit Sheet
Equipment Needed Available
(Yes / No)
Source
document.doc 20
Equipment | Media Source
Equipment Needed Available
(Yes / No)
Source
document.doc 21
Equipment | Media Source
Media Source
Name of Archive Materials They Hold Contact Details
document.doc 22
Risk Assessment | Regulations
Risk Assessment: Main PagePlease complete and email to: Chris@popupideas.com
Production Title: Student Commercial
Production Company:
Contact Name:
Studio Dates: Contact Telephone:
Detailed Description of Production:
Name of Producer:
Name of Production Manager:
Studio Audience Numbers (if applicable): Audience Steward Numbers (if applicable):
Experts/Specialist Contractors Service Provided
Emergency Arrangements First Aid Arrangements
document.doc 24
Risk Assessment | Regulations
document.doc 25
Risk Assessment | Regulations
Risk Assessment: Check ListTable 1: Checklist
No. Hazards or Risk Yes No. Hazards or Risk Yes
1 Access/egress difficulties 22 Manual handling
2 Alcoholic drinks/hospitality 23 Night operations
3 Animals 24 Noise
4Artist/presenter using or controlling special tools or
props25 Portable tools above 110v
5 Audiences, stewarding, & special needs 26 Possibility of violence
6 Compressed gas/cryogenics 27 Prop hazards: practicals, glass, flammable
7 Confined space eg tanks/restricted sets 28 Radiation: sources/equipment
8 Crowds/public/civil unrest 29 Risk of infection
9 Children/young persons 30Scaffolds,rostra, working platforms, practical staircases,
walkways on set
10Camera operations: cranes, cables, remote,
steadicam31
Scenery hazards: unusual shapes, revolves, flown from grid, flammable
11Electricity: generators, overhead/underground
cables32 Scene dock storage
12Environmental: waste disposal, gunge, liquids &
solids33 Smoking
13 Explosives/pyrotechnics/fireworks 34 Special needs; elderly, disabled
14 Fatigue/long hours/physical exertion/stress 35 Special visual effects: snow, smoke, dry ice, rain
15 Fire: practical flames 36 Studio: heavy floor loads, work under seating
16Flammable materials/liquids eg LPG, bottled gases,
petrol, paints/spraying37 Stunts
17 Food preparation 38 Vehicles/motorcycles: use of/artists driving
18 Grid: contractors working on, trusses 39 Water: work in or use of tanks
19Hazardous substances: dusts, vapours, fumes, oils,
mists, acids, asbestos, lead40 Weapons
20 Lasers/stroboscopic effects 41 Work at height: zip ups, ladders, cherry pickers
21 Lifting equipment: fork lifts, cranes 42 Other
document.doc 26
Risk Assessment | Regulations
Risk Assessment: Control MeasuresTable 2: Control MeasuresFor each hazard/risk marked Yes in Table 1, state who is at risk (crew, public, audience, others), what the risks are and
how the risks are/will be controlled, taking into account best practice in health and safety. Controls should be selected
using the hierarchy of risk control – Eliminate, Substitute, Isolate, Supervise, Competent Staff, Specialists, Protective
Clothing/Equipment, First Aid/Emergency Facilities. The person(s) responsible for implementing the controls should also
be clearly identified and a copy of the completed form forwarded to them.
Hazard Who is at Risk? Main Risks Level Control Measures to Minimize Risk Notify?
Assessment Completed by: (type name) Job Title:
Name of Producer: (type name)
Date:
document.doc 27
Risk Assessment | Regulations
Regulations
Media Regulator Areas They Cover Contact Details
document.doc 28
Budget
Budget: StaffPersonal Acct # Hours Days Rates Direct Total
Production
Executive Producer
Producer
Associate Producer
Director
Writer
Script Editor
Set Designer
Costume Designer
Art Director
Talent
Narrator
Actor 1
Actor 2
Performer 1
Performer 2
Dancer 1
Musician 1
document.doc 30
Budget
Personal Acct # Hours Days Rates Direct Total
Other 1
Studio
Assistant Director
Technical Director
Unit Manager
Floor Director
Camera Operator 1
Camera Operator 2
Camera Operator 3
Jib Operator
Audio Technician
Audio Assistant
TelePromter Operator
Videotape Operator
Video Engineer
Lighting Designer
Lighting Director
Lighting Assistant
Stagehand/Grip
Production Assistant
document.doc 31
Budget
Personal Acct # Hours Days Rates Direct Total
Make-up Artist
Wardrobe Designer
Field
Videographer
Sound Recordist
Boom Operator
Lighting Director
Electrician
Grip
Production Assistant
Make-up Artist
Producer
Graphics
Art Director
Graphic Designer
Computer Animator
Graphics Operator
Post Production
Transcriptionist
document.doc 32
Budget
Personal Acct # Hours Days Rates Direct Total
Dubbing Operator
Online Editor
Editing Assistant
Set
Carpenter
Painter
Set Decorator
Property Supervisor
Music
Composer/Arranger
Sound Designer
Sound Recordist
Musician 1
Stock Music
Staff Subtotal
document.doc 33
Budget
Budget: FacilitiesPersonal Acct
#
Hours Days Rates Direct Total
Studio
Studio Set and Light
Studio Production
Studio Strike
Additional Equipment
Rental
← Gels
← Cables
← Headsets
← Jib
← Mics (Wireless)
← Mics (Wired)
Post-Production
Videotape Dubbing
Videotape Screening
Graphics
Animation
Editing Suite
document.doc 34
Budget
Audio Suit
Audio Recording
Recording Studio
Recording Control Room
Audio Editing Suite
Additional Equipment
Rental
← Mics (Wireless)
← Mics (Wired)
← Cables
← Headsets
← CDs
← Tapes
Facilities Subtotal
document.doc 35
Storyboard | Drawings | Shot List
Storyboard | Drawings | Shot List
SoupSkin DESIGN Work Street Work City, Work State Work ZIP T Work Phone F Work Fax Phone Work Email Work URL
Storyboard | Drawings | Shot List
Shot: # Music: Shot: # Music:
Effects: Effects:
Dialog: Dialog:
Notes: Notes:
Shot: # Music: Shot: # Music:
Effects: Effects:
Dialog: Dialog:
Notes: Notes:
Shot: # Music: Shot: # Music:
SoupSkin DESIGN Work Street Work City, Work State Work ZIP T Work Phone F Work Fax Phone Work Email Work URL
SoupSkin DESIGN
Effects: Effects:
Dialog: Dialog:
Notes: Notes:
Name of report 38
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