procurement plan execution system – sepa – version 2.0 lcspt nikolai sviedrys regional sepa...

Procurement Plan Execution System

– SEPA –

Version 2.0

LCSPT

Nikolai SviedrysRegional SEPA Coordinator LCR

nsviedrys@worldbank.org

v.1.0 v.1.2 v.2.02006 – 2007 • Starts with the

Fiduciary Reform in Argentina

• AR / PR / UR • HN

Evolution of SEPA

2008 • Multi Level

Structure • MX / PE / GU / PN /

CR /

2009• New functionalities

+ Reports• CH / DR / CO• New Countries

Coming • OECS Countries• Nicaragua• Jamaica

What is SEPA v.2.0?

SEPA is an harmonized Web platform that provides all the information linked to the contracts of projects financed by the World Bank (WB) and the Inter-American Development Bank (IDB)

It is the new instrument to prepare, review and approve the Procurement Plan of a project.

It is a Management tool that shows the planning details and the state of advance of the projects that integrate the investment portfolio of the WB / IDB in a specific country

www.sepainitiative.org

Evolution Process of Procurement Plans

Past Paper based

P.P inGuidelines2004 Excel Files

Present SEPA v.2.0 Web base platform

Why SEPA v.2.0?

Governments and International Financial Institutions (IFI’s) interest in improving:

Planning and monitoring of public investment

Transparency and auditing in the projects financed by the IFI’s

Specific Objectives of SEPA v.2.0

Improving the ability of the Government in monitoring the work flow and processes of the projects between the Bank and the Client

Providing in detail, on time and with high quality, contract information , creating an environment of transparence and confidence with the society.

What can I see with SEPA v.2.0?

The Procurement Plan for each project, including dates and estimates costs of each contract

The names of the bidders, amounts and winning company’s name

The variations between planed and actual information

In which sectors are the resources invested on projects financed by the IFI’s

In which stage the process is at any moment

Beneficiaries of SEPA v.2.0

The private sector has access of information on planned activities of the projects.

The citizens have access to the information linked to the contracts of projects financed by the IFI’s.

The Government can use SEPA as a management and monitoring tool.

The IFI’s are be able to evaluate and take better decisions in the implementation of the projects.

General Workflow of SEPA v.2.0

Public Website (SEPA)

Executing Agency

Preparation Submit PP

Bank

ApprovedReviewed with Observations

Recommended for No Objection

Process flow SEPA 2.0

ReceivedReviewed

Key Functionalities of SEPA v.2.0

• Multi-Institutional• Multi-Language• New design• One Portal to access• User friendly system• Simple functionalities “control panel” buttons• Multi-level Structure (access parameters)• Multi-organism Reports• Management Indicators• Governmental System integration (Interface UEPEX)• New internal controls• New functionalities in Processes

Portal for SEPA v.2.0

Access for any person in the Public Website

Public Website SEPA v.2.0

System Management for SEPA v.2.0

Access for Executing Agencies

Accessing Projects SEPA v.2.0

“Cardinal directions” in SEPA v.2.0

Reports SEPA v.2.0

Procurement Plan Reports SEPA v.2.0

Ex-post Review Reports SEPA v.2.0

Process Management Reports SEPA v.2.0

Portfolio Review Reports SEPA v.2.0

Processes by State Reports SEPA v.2.0

General Overview of PPs Reports SEPA v.2.0

(ME) Financial Statements Reports SEPA v.2.0

Management Indicator Reports SEPA v.2.0

Access to SEPA v.2.0

Accessing the System

www.sepainitiative.org

Nikolai SviedrysRegional SEPA Coordinator LCR

nsviedrys@worldbank.org

Joao Veiga MaltaSr. Procurement Specialistjveigamalta@worldbank.org