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Newsletter of the Wyoming Chapter of ARMA International, January 2017
WYARMA Holiday Charities ………..……2
Jan. Meeting Announcement ....................3
Upcoming ARMA Meetings ..……………..4
Web Session of the Month ..……...............5
Nov. Board Meeting Recap ……………….6
ARMA International News …....................7
ARMA International News ………..…….8
WY ARMA
Board of Directors
Chairperson of the Board Programs /Public Relations
Pat Newbern VACANT President Education
Carolynn Coy VACANT Vice-President Membership
April Peregoy Janie Wait Secretary Newsletter
VACANT April Peregoy Treasurer Webmaster
Barb Thomasee Carolynn Coy
Inside This Issue
Photo courtesy of Wyoming Tourism.org
Wyoming Chapter of ARMA
Prez Talk: A Message from Wyoming ARMA President
Did everyone make it
through the holidays un-
scathed or with minimal
scratches? I hope everyone
had a wonderful Christmas,
Kwanzaa, Hanukah, and a
Happy New Year. It’s been
a busy month of December
for our chapter and there is
a full agenda for the second
half of the year.
We had an awesome turn-
out for our 2016 Holiday
Get-Together. We had 11
people turn out for the par-
ty on Dec. 17 at Rib &
Chophouse in Cheyenne. In
addition to celebrating a
good first part of our chap-
ter year, we also asked
members to donate a pair of
gently-used shoes or boots
for the Shoes for the
Homeless program.
On Jan. 10 we will be at-
tending a presentation by
the Wyoming Highway Pa-
trol at its office. They will
be presenting a broad over-
view of what they do. If you
would like more infor-
mation regarding the Jan. 10
chapter meeting, refer to the
bulletin further down in our
newsletter.
On Feb. 14, Janie Wait, CRM, your chapter mem-bership director and owner of Intermountain Record Center, will be doing a presentation on various cer-tifications available for any-one looking to keep on top of their game and expand
their knowledge as an Infor-mation Processional. Stay tuned for additional infor-mation Also, it’s almost time for our annual spring seminar on Tuesday, March 14t at Laramie County Communi-ty College in Cheyenne. Your chapter board is busy planning and scheduling for the seminar and silent auc-tion. The theme this year will be “Surviving in Lean Times: Collaboration - Communication-Cooperation”. Andrew Ysasi has signed on as a presenter and we are in talks with another co-presenter. Stay tuned for information on that speaker at a later date. We are also starting to
collect donations for the silent auction. If you or any-one you know would like to donate, or if you have a sug-gestion for a place that we should contact for a dona-tion, please let us know. We look forward to seeing eve-ryone there!
Carolynn Coy, President of
Wyoming Chapter of ARMA
cont. on page 7...
Page 2 January 2017
In the spirit of the holi-day season, every year the Wyoming Chapter of AR-MA gives a donation to two Wyoming chari-ties/non-profits. The board typically picks one charity located in Cheyenne and one from another area in Wyoming. This year, the chapter chose to donate to Cheyenne’s Shoes for the Homeless program and to Lincoln Self Reliance, Inc. in Lincoln County.
Lincoln Self Reliance Lincoln Self Reliance provides habilitation ser-vices to adults and children with intellectual disabilities or acquired brain injuries and vocational services for adults and children in their
local communities. They have offices located in Af-ton, Thayne, Diamondville and Evanston. The organization’s mis-sion is to provide training and support to individuals with disabilities so they may achieve maximum po-tential for self reliance and active participation in the community. Some of the services offered include adult day services, commu-nity integration services, transportation to employ-ment and events, 24-hour staffed homes and support-ed living services.
Shoes for the Homeless For the 28th year, Ander-son Podiatry is collecting shoes for the homeless.
Gently used or new closed-toe shoes were donated throughout the month of December to help out the homeless of Cheyenne, who can wear out a pair of shoes quickly due to the amount of ground they
cover. Along with purchasing $100 worth of new shoes, the Wyoming Chapter of ARMA also collected shoes from attendees at its holi-day party on Saturday, Dec. 17.
Members of the Wyoming Chapter of ARMA came together to enjoy good food and good company at the chapter’s
annual Holiday Party and Networking Event, held Saturday, Dec. 17 at the Wyoming Rib & Chop House in Cheyenne.
Pictured clockwise from far left are Eric Crock, Donna Crock, Jerry Sutton, Paul Harbeson, Tracy Lieske, Tom-
my Thomasee, Barbara Thomasee, Pat Newbern, Karla Warren, Paula Sutton and Rich Wilson. Also attending,
but not pictured, is Carolynn Coy. - Photo courtesy of Carolynn Coy
Members enjoy holiday dinner together
Chosen charities receive holiday donations
Pictured above is the collection of shoes that chapter
members purchased and donated for the Shoes for the
Homeless Program. - Photo courtesy of Donna Crock
January 2017 Page 3
Chapter member Geetha Murugesu, along with other Wyoming Highway Patrol em-
ployees, will be giving a presentation regarding records management at the Wyoming
Highway Patrol (WHP).
The meeting will take place at 11:30 am-1:00 pm on Tuesday, Jan. 10 at the Wyo-
ming Highway Patrol office, located at 5300 Bishop Blvd. in Cheyenne. Please bring
your own lunch as it will not be provided by the chapter.
Attendees can park in the WHP parking lot and then enter through the doors located
at the north end of the building. Be prepared to show the receptionist a state employee
ID or driver’s license. Attendees will need to gather in the reception area and wait for a
WHP employee to escort them to the classroom where the meeting will be held.
For security purposes, those who would like to attend must RSVP by noon on Fri-
day, January 6 to wyarma@gmail.com, so the board can give the attendees’ names to
WHP.
Mark your calendars for the February Meeting!
The February chapter meeting, featuring chapter board member and
Intermountain Records owner Janie Wait, will be Tuesday, Feb. 14
from 11:30 am-12:30 pm at the Wyoming State Library, located
at 2800 Central Ave. in Cheyenne. Wait will be giving an informational
presentation on the CRM, RIM and IG certifications, and will discuss
the benefits of each. More details will be provided in the February newsletter. You can
also check our website for updates at www.armawyoming.org or follow us on Facebook.
January Chapter
Meeting Announcement
Midwest/Rocky Mountain Region
Bismarck/Mandan Chapter
(Follow their Facebook page!)
Central Iowa Chapter
Central Missouri Chapter
Greater Kansas City Chapter
Kansas Capital Chapter
Mile High Denver Chapter
Nebraska Chapter
Northern Colorado Chapter
St. Louis Chapter
Twin Cities Chapter
Find out more about what’s going on in the region!
Page 4 January 2017
Upcoming ARMA Events
Check out the events our neighboring
chapter partners are hosting this month!
Learn how to conduct effective records interviews from two seasoned
RIM experts (Lindy Naj, IGP, CRM, CIP and Jeanne Caldwell, FAI, CRM,
MLIS) at the Mile High Denver Chapter meeting at 11 am on Tuesday,
Jan. 17. You will learn about the purpose of records interviews, the roles
to involve in the process, the ways to get the most out of it and tools that
can help. To register, or for more information, click here.
ARMA Nebraska will host Robert A. Sibik for a presentation on
“Recovery vs. Crisis—How to Prepare, Respond and Recover from an
Electronic Records Disaster.” This presentation will include various
strategies for emergency preparedness. The event will take place at 11
am on Wednesday, Jan. 18. To register, or for more information, click here.
The Utah-Salt Lake Chapter of ARMA January meeting topic is, “Gather,
Index and Share,” and will feature Kimball Clark, co-owner of Kindex. The
meeting will be at 11:30 am on Thursday, Jan. 19 at the City of Murray
Council Chambers. A registration form is available on the chapter’s web-
site at: http://armautah.org/.
2017 Spring Seminar2017 Spring Seminar
Save The Date!
Tuesday, March 14, 2017
Surviving in Lean Times: Collaboration,
Communication & Cooperation
January 2017 Page 5
Session Title: Why Infor-
mation Managers Should Care
About Hackers
Session Code: CF14-4060
Facilitator: Patrick Cun-
ningham
Summary: Information
management (IM) and infor-
mation security (IS) often seem
to be on diverging paths. Many
IMs work hard to enable access
to information, while IS profes-
sionals work to close it down.
Threats to the organization,
however, should bring IS and
IM professionals together.
This session outlines the
threats against confidential and
proprietary information. You'll
learn how IMs can work more
closely with IS to identify
threats and identify the infor-
mation that has significant
value or risk.
Wyoming Chapter Education
Accessing ARMA International’s Web Session of the Month
1. Go to www.arma.org and log into your My ARMA account
using your current login information.
2. After you have successfully logged in, select the My Profile tab.
3. Scroll down until you see the Chapter Memberships section.
4. Click on the link located underneath the Education Link head-
line within the Chapter Memberships section. (Link title starts
with “Session of the Month:”) This will take you to the Chapter
Resources page.
5. Use the Search functionality to find your chapter’s Session of
the Month by typing in the title or the 8-digit alphanumeric
code.
Wyoming ARMA’s Web Session of the Month CF14-4060—Why Information Managers Should Care About Hackers
Did you miss November’s very first iMasters Session? Well then, we have good
news. The iMasters are returning with a brand new session this January! Sign up now!
Building support for your RIM/IG program isn’t easy. There’s lots of competition for
resources and these programs are often at the bottom of an organization’s priority list.
Some managers even go so far as to call records management a ‘necessary evil.’ AR-
MA’s iMasters have a different view.
Susan L. Cisco and Sue Trombley, information governance experts with over 50 years
of industry experience between them, will be sharing “Innovative Ways to Make IG
Happen” exclusively with the ARMA community. They’ll be discussing case studies
where records and information management professionals recognized and seized op-
portunities occurring in their organization. These situations could have been negative,
but they turned into opportunities to show the power of information governance.
Our speakers will give you innovative and practical tips for linking IG to the bottom
line. Best of all, you’ll have the chance to ask questions and get their input on your
own situation.
As always, the details are below. Don’t delay – make an early commitment to profes-
sional development in 2017. Sign up for the next iMasters session!
Information
When: Wednesday,
Jan. 18, 1-2 pm EST
Where: Anywhere! You
can join in on this virtu-
al event through any
computer or mobile de-
vice that connects to
the Internet.
Cost: FREE to profes-
sional members. $39
per session for Associ-
ate Members and non-
members.
How: Just register any
time before Jan. 17 and
you’ll secure your seat.
Page 6 January 2017
Wyoming Chapter of AR-
MA board members met
Tuesday, Nov. 22 at the Wyo-
ming Department of Trans-
portation office in Cheyenne.
Board members in attendance
included President and Web-
master Carolynn Coy, Chair-
person of the Board Pat
Newbern, and Treasurer Bar-
bara Thomasee. Vice-
president and Newsletter Edi-
tor April Peregoy and Mem-
bership Chair Janie Wait at-
tended via conference call.
Member Donna Crock was
also in attendance.
President Coy called the
meeting to order at 11:40 a.m.
Newbern moved to approve
the October Board and No-
vember General Chapter
Meeting minutes. Wait se-
conded the motion and it was
approved unanimously.
Thomasee reported she had
been out most of the month
and still needs to update the
Treasurer’s Report. She will
email it to the board members
when it is done.
Committee Reports
Membership: Wait said
she believes former member
Kristy Anderson’s replace-
ment at the City of Cheyenne
will be joining the chapter.
She added she will contact
her to find out more.
Education: Coy presented
the board with a draft copy of
the chapter’s new Profession-
al Development Fund re-
quirements and application. If
approved, this will replace the
previous college scholarship
requirements and application.
Coy asked board members
to look it over so it can be
finalized and advertised on
the website. The main differ-
ence between the new re-
quirements and the old is that
the new ones allow for the
chapter to financially help
members that are interested
in professional development
and taking the CRM or IG
testing.
Programs: The December
Holiday Get Together meet-
ing will be at the Rib & Chop
House in Cheyenne on Dec.
17 at 5:30 p.m. There will be
a gift exchange, and anyone
who wants to participate
should bring a gift worth no
more than $10. Newbern
made a motion to reimburse
$10 to each chapter member
who attends for his/her din-
ner. Peregoy seconded the
motion and it was approved
unanimously.
Peregoy said she is still
working with member Geetha
Murugesu to set up the Janu-
ary meeting at the Wyoming
Highway Patrol headquarters.
She will send more infor-
mation to board members as
soon as she has it.
Newsletter: Peregoy said
she would like all items for
the newsletter to be sent to
her by the first of each
month. She also reported the
chapter’s Facebook page now
has 25 likes. Regarding put-
ting pictures on the Facebook
page, Peregoy asked the
board for some guidance on
whether permission had to be
given by each person in the
photo in order to post it. The
board agreed permission
should be granted by the per-
son being photographed.
Getting permission at upcom-
ing events could be simplified
by simply announcing that
pictures will be taken that
could potentially be on Face-
book, and to let Peregoy
know if someone does not
want to be included.
Website: Coy reported she
will update the website by
taking the scholarship appli-
cation off of it for now.
New Business
Thomasee thanked every-
one for the beautiful flowers
she received from the chapter
while she was recovering
from surgery.
Board members discussed
which charities to select for
its annual holiday charity do-
nations. Every year, the board
selects one Cheyenne charity
and another charity located in
a different area of the state to
receive a donation. Newbern
reported she had been unable
to make contact with the
member in Freedom, but she
will continue to try. The
board had hoped this mem-
ber would be able to pick out
the recipient for the
“outlying” charity donation.
Discussion then turned to
the chapter’s upcoming
spring seminar. Wait suggest-
ed John Krys as one of the
speakers. Newbern said she
will call Krys to find out if he
can do it. She added she
would also contact Susan Cis-
co. Former spring seminar
chair Donna Crock said she
will be happy to help with
preparations in any way.
The board then discussed
whether it should try to get
some vendors to sponsor this
year’s seminar. At one time in
the past, the chapter did have
sponsors who set up booths
at the seminar, reported New-
bern; but they stopped com-
ing because they did not think
it was big enough to warrant
the travel time and expenses.
Coy proposed a sponsor-
ship grid that is similar to one
used by the Nebraska Chap-
ter. It shows that, based on
their sponsorship amounts,
vendors can get their logos
placed on our brochure, on
our website, or they can even
get the opportunity to pro-
vide a presentation at the
seminar. Wait volunteered to
call various vendors to find
out if there is interest in this.
Additionally, Coy agreed to
be Silent Auction Chair again
for the seminar. Crock will be
responsible for the registra-
tions and Thomasee will put
together the goody bags and
will provide any copies that
need done.
The board announced its
next meeting will be Tuesday,
Dec. 27 at 11:30 a.m. at the
WYDOT office in Cheyenne.
Meeting was adjourned at
12:55 p.m.
WYARMA: November Board Meeting Recap
January 2017 Page 7
Carolynn
Exclusive content for ARMA
professional members.
Delivering
resources you
need to solve your
most pressing problems.
Most ransomware attacks bypass email fi l tering ARMA Newswire story
As reported on esecuri-
typlanet.com, the results of a
recent Barkly survey suggest
that ransomware attacks are
routinely bypassing e-mail
filters.
The survey queried 60
organizations that had been
hit by a ransomware attack in
the past year. More than
three-fourths of the respond-
ents said the attacks bypassed
their filters. Additionally, 95
percent of the attacks by-
passed the victims’ firewalls
as well, and about half of
them got past the systems’
anti-malware solutions.
Further, about one-third
of the attacks succeeded even
though the organizations had
conducted security awareness
training.
In response to the at-
tacks, many companies dou-
bled down on the security
measures that had already
failed them: about a quarter
of them invested in e-mail
filters or security awareness
training, 20 percent in anti-
virus tools, and 17 percent in
firewalls. In contrast, 43 per-
cent of the respondents did
nothing to combat future
attacks.
An earlier Barkly survey
had revealed that 81 percent
of IT pros believed a data
backup mechanism could
provide complete recovery
from a ransomware attack.
Yet, the more recent study
found that fewer than half of
the organizations were able
to recover fully even with a
backup plan in place.
Rick Orloff, an executive
with Code42, told eSecurity
Planet that ransomware is on
track to become a billion-
dollar business in 2016.
"It’s not exactly a sur-
prise that hackers have
turned to targeting business-
es with ransomware," he said.
"Despite its proliferation,
ransomware is profitable be-
cause many companies don’t
have the right security solu-
tions or expertise to combat
it.”
Information security
expert G. Mark Hardy, who
authored the Barkly report,
said, "Increasing user aware-
ness, information, and intelli-
gence sharing, as well as im-
proving overall risk posture,
will be key issues that IT se-
curity teams must face soon-
er rather than later."
ARMA International News
Source: Oxford Dictionary
The Newswire: December 2016 has been sent out from ARMA International. Take some time to review a few of the arti-
cles if you are wondering how you still get ransomware on your computer even if your company has e-mail filtering or why it
really is important to work with your IT team and help them understand your systems, data storage practices and how to ac-
cess the data.
Coy encourages reading ARMA Newswire stories ...cont. from page 1
Ransomware
A type of malicious software de-
signed to block access to a computer
system until a sum of money is paid.
Page 8 January 2017
ARMA International News
www.facebook.com/wyarma
ARMA Newswire story
A recent South Dakota
case, highlighted on ediscov-
ery.com, centered on how
well an organization’s IT per-
sonnel should understand its
systems, its data storage prac-
tices, and the access to that
data.
In Collins v. St. Paul Fire
& Marine Ins. Co., the plain-
tiff, Collins, filed a motion to
compel discovery. He claimed
the defendants provided an
insufficient response to a le-
gal interrogatory that asked
for “the person most familiar
with [defendants’] electronic
claims systems and electronic
claims database,” such as an
IT member.
In response to that inter-
rogatory, the St. Paul Fire &
Marine had said the persons
most familiar with the com-
pany’s electronic systems and
database were the claims ad-
justors and the supervisors
who handled the claims. To
locate an IT member would
be unduly burdensome and
irrelevant, the defendants
argued.
The court sided with Col-
lins, saying that IT personnel
have knowledge of the sys-
tems, of how the company
stores data, and of who can
access that data – knowledge
that is far superior to that of
the claims adjustors. Accord-
ingly, the court granted the
motion to compel.
The court’s action here
suggests a legal expectation
that IT teams be familiar with
certain aspects of electronic
records management. Indeed,
for the best business efficien-
cies and to ensure compliance
with legal and organizational
policies, RIM/IG must work
closely with IT professionals
to ensure they know what
they need to know.
ARMA International has
long maintained that in order
to be successful, information
governance initiatives must
be interdisciplinary in na-
ture. It is no longer sufficient
for the technology personnel
to know only the technology,
and for the business units to
understand only their process
and not the underlying tech-
nology. The RIM staff is in a
prime position to help the
organization understand its
practices in the most holistic
manner, by integrating a
knowledge of the business
practices, the records and
information crucial to the
process, the technology used
and the legal requirements the
organization must meet.
A first step toward build-
ing this cross-disciplinary un-
derstanding can be educating
the various team members on
the perspective brought by
the others. To that end, these
resources from the ARMA
International online store can
be useful:
Understanding Electronic
Records Storage Technologies
(ARMA TR 26-2014)
Secure Management of Private
Information (ARMA Interna-
tional TR 28-2015)
Mobile Communications and
Records and Information Manage-
ment (ARMA TR 20-2012)
Working Collaboratively in an
Electronic World
Defendant compelled to tap IT personnel
Calling all mentors: We need YOU ARMA International is
looking for mentors in our
NEW mentorship program. If
this sounds like something you
or a colleague would be inter-
ested in, keep reading!
Connecting with other infor-
mation professionals isn’t easy
when we’re spread across so
many different roles and in-
dustries. That’s why we re-
cently launched the ARMA
International Mentorship Pro-
gram: we want to provide an
opportunity for our members
to make connections, share
experiences, and build a
stronger community. We need
your help to ensure that new
members of the profession
have the guidance and connec-
tions they need to get started.
Mentor qualifica-
tions: Membership in ARMA
and 3+ years experience
Time Commitment: A
monthly conversation
Please consider making a huge
difference in the early stages
of a mentee’s career.
January 2017 Page 9
Wyoming Chapter of ARMA International
PO Box 474
Cheyenne, WY 82003
Ten issues of our newsletter are published
each year. We welcome photos or articles
you may wish to contribute. Contact April
Peregoy at april.peregoy@wyo.gov.
Note: Contributions or gifts to ARMA are not deductible as
charitable contributions for federal income tax purposes.
ernance, you will have access
to resources that will help you
grow, making you an even
more credible, valuable asset
to your organization.
ARMA International mem-
bers make a substantial in-
vestment in their career and
profession. The benefits of
membership will save you
more than the cost and they
put you at the threshold of
opportunity everyday and are
limited only by your level of
involvement.
You can now join ARMA two
ways: Apply online at
www.arma.org/join or fill out
the application as a PDF
ARMA International is a not-
for-profit association of more
than 10,000 professionals
working in various aspects of
the Information Management
field. The association pro-
vides education, research, and
networking opportunities to
members and other profes-
sionals that enable them to
use their skills and experienc-
es to leverage the value of
records, information and
knowledge as corporate assets
and as contributors to organi-
zational success.
As a member of this industry-
leading association for profes-
sionals involved in infor-
mation management and gov-
(Professional or Associate)
and send a copy along with
payment to the address below:
ARMA International
Dept. 99239
PO Box 219081
Kansas City, MO 64121-9081
Membership Costs
Professional: $175
Associate: $95
Wyoming chapter dues: $15
If you have questions about
membership, visit
www.arma.org or contact
Wyoming Chapter of ARMA
President Carolynn Coy at
307-755-4910 or wyar-
ma@gmail.gov.
About ARMA International Membership
Published by Wyoming Chapter of
ARMA International — April Peregoy, Editor
We ’ r e o n t h e We b !
Visit our website at
www.armawyoming.org
Other Websites of Interest:
For Weather Information:
http://www.weather.com
For Wyoming Road Information:
http://www.wyoroad.info/index.html
For Information on the State of Wyoming:
http://www.wyo.gov/
The Institute of Certified Managers:
http://www.icrm.org/
OUR MISSION:
“To provide infor-
mation professionals
the resources, tools,
and training they
need to effectively
manage records and
information within
an established infor-
mation governance
framework.”
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