preparing for winter weather (a guide for hedge funds & investment firms)

Preparing for Winter Weather

Agenda

Overview of Business Continuity Strategies– Potential Scenarios– Communication Tactics

Remote Access Technologies & Instructions– Technologies & Licensing– Security Considerations– Planning & Testing

Disaster Recovery

What Should We Expect This Winter?

Potential Disaster Scenarios

#1: Your firm’s building is still standing but closed to tenants.

#2: Your firm’s building has been damaged and/or lost power.

#3: There is a regional impact to your firm’s primary office location.

BCP Communication Tactics & Resources

Who needs to be notified?– Internal: Employees & Families– External: Investors, Prime Brokers, Administrators, Vendors, etc.

How best to communicate information?– Automated messaging system– Wallet cards

• Include alternate work location & instructions

– Calling Tree• Who is responsible for notifying who?

Educating Employees on BCP Procedures

Employee Information Sessions– Distribute employee recovery procedures, quick

reference cards, wallet cards– Identify employee responsibilities– Overview of BCP and DR procedures

Tabletop Exercises– Use scenarios to guide discussion & planning– Informal brainstorming session– Walk-through of processes & procedures

Remote Access Overview

VPN

Citrix

Outlook WebAccess

Remote Access Planning & Testing

Validate successful communication to internal and external dependencies

Confirm full functionality of required applications

Perform all business functions

Confirm access to vital records

Redirect phones to home/mobile phone

Disaster Recovery Overview

Disaster Recovery Testing: FAQs

Why should we test our DR system?

What should we test?

How often should we test?

What happens if we don’t test?

Will testing disrupt production?

Eze Castle Integration OverviewFounded 1995

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