powerpoint module 1 - creating a presentation

New Perspectives on Microsoft PowerPoint 2016

Module 1:Creating a Presentation

• Plan and create a new presentation

• Create a title slide and slides with lists

• Edit and format text

• Move and copy text

• Convert a list to a SmartArt diagram

• Duplicate, rearrange, and delete slides

• Close a presentation

Objectives

© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

• Open an existing presentation

• Change the theme and theme variant

• Insert and crop photos

• Modify photo compression options

• Resize and move objects

• Create speaker notes

• Check the spelling

• Run a slide show

• Print slides, handouts, speaker notes, and the outline

Objectives

4© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

The PowerPoint Window

• A presentation is a talk (lecture) or prepared file in which the person speaking or the person who prepared the file—the presenter—wants to communicate with an audience to explain new concepts or ideas, sell a product or service, entertain, train the audience in a new skill or technique, or any of a wide variety of other topics

• Most people find it helpful to use presentation media—visual and audio aids to support key points and engage the audience’s attention

Planning a Presentation

• PowerPoint is a computer program that you use to create a collection of slides that can contain text, charts, pictures, sounds, movies, multimedia, and so on

• Display the Windows Start screen, if necessary

• Click the PowerPoint 2016 tile

Starting PowerPoint and Creating a New Presentation

• In Touch Mode the ribbon increases in height so that there is more space around each button on the ribbon, making it easier to use your finger to tap the specific button you need

• On the Quick Access Toolbar, click the Customize Quick Access Toolbar button

• On the menu, click Touch/Mouse Mode

Working in Touch Mode

• The title slide is the first slide in a presentation

Creating a Title Slide

• On the Quick Access Toolbar, click the Save button

• If you mistype or misspell a word, you might not need to correct it because the AutoCorrect feature automatically corrects many commonly mistyped and misspelled words after you press the spacebar or the Enter key

Saving and Editing a Presentation

• Make sure the HOME tab is displayed on the ribbon

• In the Slides group, click the New Slide button

Adding New Slides

• A bulleted list is a list of items with some type of bullet symbol in front of each item or paragraph• First-level item• Second-level item- Subitem

• If you add more text than will fit in the text box with the default font sizes and line spacing, AutoFit adjusts these features to make the text fit

Creating Lists

• A numbered list is similar to a bulleted list except that numbers appear in front of each item instead of bullet symbols

• An unnumbered list is a list that does not have bullets or numbers preceding each item

Creating Lists

• To apply a format to text, either the text or the text box must be selected• Mini toolbar• Live Preview

Formatting Text

• The Clipboard is a temporary storage area available to all Windows programs on which text or objects are stored when you cut or copy them

• To copy and paste text, select the text, and then on the HOME tab, in the Clipboard group, click the Copy button

• Click the desired location to paste the text, and in the Clipboard group, click the Paste button

Moving and Copying Text

• Click anywhere in the bulleted list

• In the Paragraph group on the HOME tab, click the Convert to SmartArt Graphic button, and then click More SmartArt Graphics

• In the Choose a SmartArt Graphic dialog box, select the desired SmartArt type in the list on the left

• In the center pane, click the SmartArt diagram you want to use

• Click the OK button

Converting a Bulleted List into a SmartArt Diagram

Manipulating Slides

• When you are finished working with a presentation, you can close it and leave PowerPoint open

• To do this, you click the File tab to open Backstage view, and then click the Close command

• If you click the Close button in the upper-right corner of the PowerPoint window and only one presentation is open, you will not only close the presentation, you will exit PowerPoint as well

Closing a Presentation

Slide Show and Presenter Views

• If you have closed a presentation, you can always reopen it to modify it. To do this, you can double-click the file in a File Explorer window, or you can open Backstage view in PowerPoint and use the Open command

Opening a Presentation and Saving It with a New Name

• A theme is a coordinated set of colors, fonts, backgrounds, and effects

• A theme and its variants are called a theme family

Changing the Theme and the Theme Variant

• Content placeholders contain buttons that you can use to insert things other than a list, including photos stored on your hard drive, a network drive, a USB drive, an SD card from a digital camera, or any other medium to which you have access

• You can also use the Picture button in the Images group on the INSERT tab to add photos to slides

Working with Photos

• Cropping is cutting out the parts of a photo you do not want to include

Cropping Photos

• When you save a presentation that contains photos, PowerPoint automatically compresses the photos to a resolution of 220 pixels per inch (ppi)

Modifying Photo Compression Options

• Pictures and other objects that cause the Picture Tools Format tab to appear when selected have their aspect ratios locked by default

• The aspect ratio is the ratio of the object’s height to its width

Resizing and Moving Pictures

• Speaker notes, or simply notes, are information you add about slide content to help you remember to bring up specific points during the presentation

• You add notes in the Notes pane, which you can display below the displayed slide in Normal view, or you can switch to Notes Page view, in which an image of the slide appears in the top half of the presentation window and the notes for that slide appear in the bottom half

Adding Speaker Notes

• Click the REVIEW tab, and then in the Proofing group, click the Spelling button

Checking Spelling

• Using Slide Show View and Presenter View

Running a Slide Show

• Click the Reading View button on the status bar

Using Reading View

• Click the FILE tab to display Backstage view, and then click Print in the navigation bar

Printing a Presentation

• In the upper-right corner of the program window, click the Close button

Exiting PowerPoint

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