poc orientation 09.04 - ofcy · 2019/09/04  · oakland voters reauthorized the kids first!...

POC Orientation 09.04.2019

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OFCYKids First! History

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The Oakland Fund for Children and Youth was established in November 1996, when Oakland’s voters passed the Kids First! Initiative, amending the City Charter to set aside funds to support direct services to youth under 21 years of age for a twelve-year period.

OFCYKids First! History

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Oakland voters reauthorized the Kids First! Initiative in 2009 for a second twelve-year period, and requiring a Three-Year Strategic Investment Plan to guide the allocation of funds.

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OFCYKids First! History

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Oakland City Charter Article XIII:

Kids First! Oakland Children’s Fund

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Oakland City Charter

Article XIII: Kids First! Oakland

Children’s Fund

Section 1300

Receives revenues in an amount equal to three percent (3%) of the City’s annual unrestricted General Purpose Fund

Oakland Fund for Children and Youth…

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GPF97%

OFCY3%

Oakland City Charter

Article XIII: Kids First! Oakland

Children’s Fund

Section 1300

90% of OFCY funding goes to programs through grant awards

10% of the fund is used for administration

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Oakland City Charter

Article XIII: Kids First! Oakland

Children’s Fund

Section 1301

Monies are to be used exclusively to:1) Support the healthy development

of young children2)Help children and youth succeed in

school and graduate high school3)Prevent and reduce violence, crime,

and gang involvement among children and youth

4)Help youth transition to productive adulthood

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Oakland City Charter

Article XIII: Kids First! Oakland

Children’s Fund

Section 1303

Submits to the Oakland City Council a Three-Year Strategic Investment Plan and corresponding program funding recommendations

Oakland Fund for Children and Youth…

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Oakland City Charter

Article XIII: Kids First! Oakland

Children’s Fund

Section 1304

Solicits program funding proposals from private non-profit and public agencies through an open and fair application process

Oakland Fund for Children and Youth…

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Oakland City Charter

Article XIII: Kids First! Oakland

Children’s Fund

Section 1305

Oversight by a Planning and Oversight Committee with 17 members appointed by City Council and the Office of the Mayor• Each Councilmember appoints

one youth and one adult

• The Mayor appoints one Oakland resident

Oakland Fund for Children and Youth…

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Oakland City Charter

Article XIII: Kids First! Oakland

Children’s Fund

Section 1305

Responsibilities for the Planning and Oversight Committee include:

• Preparing Three-Year Strategic Investment Plans

• Soliciting funding applications through an open and fair application process

• Submitting to the Oakland City Council for its adoption Three-Year Strategic Investment Plans and funding recommendations

• Submitting to the Oakland City Council for its adoption annual independent evaluation reports

• Receiving City Auditor annual reports on the Fund's Financial Statement and the Base Spending Requirement.12

Oakland City Charter

Article XIII: Kids First! Oakland

Children’s Fund

Section 1307

Kids First! Reauthorization• This section may be extended for an

additional twelve years beginning July 1 2021 by a simple majority vote of the City Council. If the City Council does not itself extend this section, then the City Council shall place the question of whether to extend this section on the November 2020 ballot for a vote of the electorate. This process will be repeated every twelve years or until reauthorization is rejected by a vote of the electorate. 13

All Children and Youth In Oakland Will Thrive and Have The Support Of The Entire Community To Lead Safe,

Healthy and Productive Lives.

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Vision

We provide strategic funding to support Oakland’s children and youth from birth to 20 years of age to become healthy, happy,

educated, engaged, powerful and loved community members.

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Mission

Social and Economic EquityAll children and youth have a fundamental right for asafe and healthy life and a quality education. We valuethe concerted application of our resources toward thoseyouth in greatest need.

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Values

Child and Youth DevelopmentWe support efforts to promote the social, emotional,physical, cognitive & spiritual development of children andto instill individual and community pride & leadership.

Community and CollaborationWe embrace the idea that by pooling our resourcesand working together, we can accomplish great things.

OFCY Funding

1998-1999 1999-2000 2000-2001 2001-2002 2002-2003 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020

Total Funding $4,956,311 $6,058,064 $6,463,174 $6,786,340 $7,816,148 $7,965,324 $9,561,615 $9,703,308 $10,892,268 $12,492,268 $13,820,005 $11,698,739 $10,729,000 $9,769,234 $9,859,155 $10,995,406 $11,224,081 $11,089,081 $14,764,101 $14,847,101 $15,091,866 $19,819,772

Total Grants 39 29 33 47 53 60 81 81 78 106 138 138 123 123 117 127 128 127 149 148 146 154

$4,956,311

$6,058,064$6,463,174

$6,786,340

$7,816,148$7,965,324

$9,561,615$9,703,308

$10,892,268

$12,492,268

$13,820,005

$11,698,739

$10,729,000

$9,769,234$9,859,155

$10,995,406$11,224,081

$11,089,081

$14,764,101$14,847,101

$15,091,866

$19,819,772

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2933

47

53

60

81 81

78

106

138 138

123 123

117

127 128127

149148 146

154

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

$18,000,000

$20,000,000

0

20

40

60

80

100

120

140

160

180

200An

nual

Num

ber o

f Gra

nt A

war

ds

OFCY Funding History - 1998-2020 Annual Funding & Number of Grants

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6645

23Goal Area 1: EarlyChildhood

Goal Area 2: StudentSuccess in School

Goal Area 3: PositiveYouth Development

Goal Area 4:Transitions toAdulthood20

OFCY Funding - FY 2019-2020Funding Strategy # of Programs Annual Funding

1. Early Childhood Mental Health Consultations 3 $999,9992. Parent Engagement and Support 10 $1,585,4883. Family Resource Centers 7 $1,296,9064. Comprehensive Afterschool Programs 61 $5,688,0545. Student Success in Elementary and Middle School 5 $596,4486. Summer Programming 10 $1,250,6107. Youth Development and Leadership 35 $4,479,4028. High School and Postsecondary Student Success 8 $1,294,0189. Career Awareness and Employment Support 15 $2,628,847

Total 154 $19,819,772$3,882,394

$6,284,502$5,730,012

$3,922,865

Oakland Fund for Children and Youth

Program Sites FY2019-2020

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Demographics

Over 28,000 children and youth were served in programs in FY2018-2019

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OFCY 2019-2022 Strategic Investment Plan

Timeline

OFCY Three-Year Grant Cycle

Year #1Onboarding

Grantees

Year #2 Strategic Planning

Year #3RFP, Review Process & Awarding

Grants

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Reauthorization

POC Meeting Schedule 2019-2020

October 10/2/2019 Reauthorization + Public Ethics Training

November 11/6/2019 2018-19 Independent Evaluation Report

December 12/4/2019 POC Retreat

January* 1/15/2020 Performance Measures

February 2/5/2020 Mid-Year 2019-2020 Program Update

March 3/4/2020 Summer Program Grant Renewals

April 4/1/2020 Grant Renewals for FY2020-2021

May 5/6/2020 Results Based Accountability Metrics

June 6/3/2020 Summer Programs Update

July 7/1/2020 Youth Member Recognition

POC Meetings take place on the 1st

or 3rd* Wednesday of the month

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POC Governance

Planning and Oversight CommitteeBylaws

Term of Appointment

Meeting Attendance

Conflict of Interest

Election of Co-Chairpersons

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Planning and Oversight CommitteeSubcommittees

The POC has subcommittees to perform specific tasks and functions.

There is one standing subcommittee – the Evaluation Subcommittee.

The POC also forms ad-hoc subcommittees when needed. These have included ad-hoc subcommittees for Strategic Planning, Review, and Appeals.

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Rosenberg’s Rules of Order are an updated and simplified version of Robert’s Rules of Order. They provide guidance for understanding parliamentary procedure, which is a set of rules for conduct used at POC (and other governmental) meetings.

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Rosenberg’s Rules of Order

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The Ralph M. Brown Act, was an act of the California State Legislature, authored by Assembly member Ralph M. Brown and passed in 1953, that guaranteed the public’s right to attend and participate in meetings of local legislative bodies.

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Ralph M. Brown Act

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The City of Oakland Sunshine Ordinance Act was “intended in part to clarify and supplement the Ralph M. Brown Act and the California Public Records Act to assure that the people of the City of Oakland can be fully informed and thereby retain control over the instruments of local government in their city.”

City of Oakland Sunshine Ordinance

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Provides a minimum of two minutes per speaker per item, subject to chair discretion. Chair must announce reasons publicly if there is any reduction in time.

Must permit speakers to address an item before final vote.

Must permit "open forum" during regular and special meetings.

May not prevent criticism of procedures, programs, acts or omissions.

Public Participation

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Must adopt speaker rules which are "reasonable and uniformly applied”.

Administrative Assistant

Children and Youth Services Division

Manager

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Oakland Fund for Children & Youth: Staffing

Program Planner

Program Analyst

Program Analyst

Program Analyst

Program Analyst

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Organization Chart

Human Services Department

Children and Youth Services Division

OFCY

Summer Food

Program

Oakland Youth

Advisory Commission

Sugar Sweetened Beverage

Board

Head Start & Early Head

Start

Senior & Aging Services

Community Housing

Programs

Oakland Unite/

Department of Violence

Prevention

Alameda County/ Oakland Community Action Partnership

(AC-OCAP)

Public Ethics Commission

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Questions

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