planning priorities for 2009-10. business services administration controller budgeting purchasing...

BUSINESS SERVICES

PLANNING PRIORITIES FOR 2009-10

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BUSINESS SERVICES ADMINISTRATION

CONTROLLER BUDGETING PURCHASING AND INVENTORY INFORMATION TECHNOLOGY PARKING

BUSINESS SERVICES

Business Services Administration

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Successfully managed the College’s budget◦Adhered to the mandatory cash restrictions established by the Office of State Budget and Management (OSBM) and NCCCS

◦Moved purchasing deadline from April 2009 to December 2008 when cash was available and before restrictions

TOP ACCOMPLISHMENT FOR FY 2008-09

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◦Ensured cash was available to meet the payrolls before any other expenditure was made, especially after March

◦Specified use of non-state funds◦All necessary supplies, materials, and services were purchased to meet the College’s mission

◦Classroom instruction was not impacted in spite of cash restrictions

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Effectively manage the College’s financial resources, especially with the major State budget cuts forecasted for FY 2009-10◦Establish a 5% minimum State budget reserve at the beginning of the fiscal year

◦Approve and monitor purchases for essential supplies, materials, and services

MAJOR OBJECTIVES FOR 2009-10

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◦Approve only mission-critical travel◦Adhere to any and all guidelines that may come from NCCCS and OSBM during the fiscal year

◦Monitor and utilize when necessary non-state financial resources to ensure the College meets its educational core mission

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Closely monitor the expenditure of federal funds allocated through the American Recovery and Reinvestment Act (ARRA) to ensure full accountability

Participate in the planning and other related accounting functions of the Union Station project

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Implement Identity Theft Prevention Program

Continue to serve as the Colleague CIS Project Manager◦Coordinate meetings to discuss new initiatives, workflows, and technical issues with the R18 workgroup

CONTROLLER

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Completed and submitted financial statements, CAFR, and footnotes on time

88% of the part-time and 97% of full-time employees are on payroll direct deposit

Completed implementation of accepting CE registration payments on-line

Made available 1098-T tax forms on-line Expense Reduction Specialist contract

saved the College $13,571 in utility costs

TOP ACCOMPLISHMENTS FOR FY 2008-09

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Implement Enhancing Accountability in Government through Leadership and Education (EAGLE) program

Continuous improvement of internal controls

Receive a clean financial audit report Implement set-off debt program in

Colleague

MAJOR OBJECTIVES FOR 2009-10

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Improve billing and collection of student and third party receivables

Implement document imaging if funding is available

Continue to improve and provide excellent customer service to students and employees

BUDGETING

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Requested, allocated, and monitored approved State budget funds

Continued training faculty and staff◦Understanding budget reports◦WebAdvisor “My Budget”

Evaluated R18 Colleague Position and Budget Management module

Served on NCCCS Assignment Contract Committee

TOP ACCOMPLISHMENTS FOR FY 2008-09

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Establish methodology to capture payroll encumbrance data for CE instructional contracts

Request and allocate approved State budget funds

Conduct training sessions in using WebAdvisor

Continue to serve on NCCCS Assignment Contract Committee

MAJOR OBJECTIVES FOR 2009-10

PURCHASING AND INVENTORY

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Participated in the NC E-Procurement Users Group which initiated changes and improvements to Ariba

Worked with College staff to dispose of worn out furniture and other materials

Renovation and expansion of the Wilmington Campus Bookstore

Implemented barcode tracking system

TOP ACCOMPLISHMENTS FORFY 2008-09

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Maintain purchasing efficiency Increase purchases from HUB vendors Increase purchasing products with

recycled content Implement Colleague Fixed Asset

Tagging and Maintenance software Implement quarterly audits of high

value equipment

MAJOR OBJECTIVES FOR 2009-10

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Provide training on equipment inventory control procedures

Set up Forklift Training Program for appropriate College employees

Move and stock the newly expanded and renovated Bookstore◦Offer a wider variety of merchandise

Organize a “book reservation” service for students

INFORMATION TECHNOLOGY

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Implemented IntelliResponse

TOP ACCOMPLISHMENTS FOR FY 2008-09

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Implemented address checking software (QAS)

Implementation of new VMware ESX server and installed Storage Area Network◦Increased efficiency of College resources

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Complete Payment Card Industry Certification◦Infrastructure and policies must be in place

◦Internal and external scanning for network vulnerabilities

Expand Virtual Servers◦Implement VMotion

MAJOR OBJECTIVES FOR 2009-10

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Support technology in new construction◦Implement card access software for Parking Deck

◦Equip and configure Cosmetology/Early College building

◦Assist in technology planning for Union Station

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Support new College initiatives◦Assist in implementation of “virtual tour” on cfcc.edu

◦Implement Colleague Workflow◦Implement migration to Microsoft Active Directory

PARKING

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Increased staffing to provide more coverage at the Wilmington and North Campuses

Implemented the booting policy Implemented safety training for

15-passenger van drivers

TOP ACCOMPLISHMENTS FOR FY 2008-09

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Expand safety training for employees who drive 15-passenger vans

Employ additional parking and security attendants for the North Campus

Reassign parking at both campuses◦Merge full-time parking assignments based on seniority

Expand key inventory for new facilities

MAJOR OBJECTIVES FOR 2009-10

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QUESTIONS OR COMMENTS?

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THANK YOU