philgeps presentation davao_edited

September 9, 2010, Davao City

A presentation to the DOH Procurement Practitioners

The Philippine Government Electronic Procurement System(PhilGEPS)

What is PhilGEPS?

Government entities are required to post all procurement opportunities, bid results and other

related information on the procurement of:

Goods and general support services

Civil Works; and

Consulting Services

The PhilGEPS (Philippine Government Electronic Procurement System) is the single, centralized electronic portal that shall serve as the primary and definitive source of information on government procurement. (Section 8 R.A. 9184)

PhilGEPS Objectives

Get better prices

Build the framework to improve the procurement processes

Maintain sustainability over the long-term

Establish an open, transparent, efficient and competitive marketplace for government procurement

PhilGEPS Features

Posting of procurement opportunities, notices of awards, electronic distribution of bid documents and automatic notification of amendments.

Electronic Bulletin Board

RegistryRegistry of all manufacturers, suppliers, distributors, contractors and consultants including government agencies.

Electronic CatalogueA centralized price list of common use goods, supplies, materials and equipment.

Benefits to Government

Improve transparency in government procurement

Help implement government procurement policies

Reduce procurement costs, including newspaper advertising costs

Increase competition resulting in more competitive pricing

Provide audit trails (report on government purchases and winning bidders)

Php 491,895,822.20

Potential Savings on Newspaper Advertisement

From April 2001 to June 2010

Php 547,868,023.00

Benefits to Suppliers

Provide Suppliers easy access to government tenders 24/7

Able to do market research on government procurement

Provide Suppliers automatic notification of bid notices and supplements

Provide electronic documents for download

Saving on transportation cost and time

STATUS

Notices Posted

1,149,897

Awards Posted

201,381

Transaction as of September 5, 2010

PERFORMANCE INDICATORS

Compliance in PhilGEPSData Generated from PhilGEPS as Sept. 6, 2010

Organization Name Number of Bid Notices Posted

Number of Award Notices Posted

DOH Central Office 1,378 466

Bureau of Quarantine 60 6

Center for Health Development – Davao 16 0

Zamboanga City Medical Center 24 5

Philippine Childrens’ Medical Center 540 55

Bicol Medical Center 1,363 138

CARAGA Regional Hospital 4 0

Center for Health Development - NCR 2,920 769

PERFORMANCE INDICATORS

Compliance of the Procurement Entities in PhilGEPS

Organization Name Number of Bid Notices Posted

Number of Award Notices Posted

Western Visayas Sanitarium 12 8

Baguio General Hospital and Medical Center 18 0Corazon Locsin Montelibano Memorial Regional Hospital 468 0

Research Institute for Tropical Medicine 108 30

Valenzuela General Hospital 652 3

The PhilGEPS Future Plan

Virtual StoreSupports online procurement of both common and non-common use item

Electronic PaymentElectronic Transfer of Funds

Charges and Fees Introduction of User Fees

Electronic Bid SubmissionImplementation of E-Bid submission process

Our Homepage

Online Registration Facility

Catalogue

Log-in

Notice Creation

Step 1 – Basic Information

Step 2 – Notice Description

Using Line Items

Using Line Items

When do we use Line Items?

• If there are more than one item included in the notice

• If award is intended for each item or lot included in the notice

• Repeat Order can only be done for awarded notices with line item/s

Step 3 – Add Associated Component

Bid Bulletin

Award Creation

Instructions on how to download attachments and payment arrangement for bid documents.

Contact Information

PhilGEPS Customer Service Center

Unit 2504, Raffles Corporate Center, F. Ortigas Jr. Road,

Ortigas Center, Pasig CityContact Nos. (02) 900-5232 (02) 900-5233

(02) 900-5234Fax No.(02) 900-5239E-mail Address: eps@procurementservice.org

GPPB-Technical Support OfficeContact Nos. (02) 900-6741 to 44Fax No. (02) 900-6744E-mail Address: gppb@gppb.gov.ph

THANK YOU.