personal kanban

codebyts

Personal KanbanFighting “Busy”ness

TJ GokcenChief Software Architect at codebyts

Agenda• What is a Kanban?• Basics of Personal Kanban• Personal Retrospective • Overcoming Fear of Change• Tips and Tricks

TJ Gokcen• Chief Software Architect at codebyts• Kanban, Kaizen advocate• @tjgokcen @codebyts• www.codebyts.com

codebyts

What is a Kanban?

A tool to visualize, organize and complete work

Why Personal Kanban?

Rule #1: Visualize Your Workflow

Visualize: Why does it matter?© www.visual-learners.com

• 93% communication is non-verbal

• Images : Simultaneously deciphered

• Language: Linear decoding

• Children recognize objects before they can speak

• Visuals are processed 60,000 times faster than text

Rule #2: Limit Your Work

With the timer ready1. Write each word on separate lines. Time it.2. Write each word letter by letter on separate lines, switching

from word to word.

Context Switching Game

Think of your favourite person or letters from A-J, and numbers 1-10

letters and numbers would beABCDEFGHIJ1 2 3 4 5 6 7 8 9 10

In this case, first A, then 1, then B, then 2 and so on…

Kanban Board

To-Do Doing Done

To-Do Column

To-Do Doing Done

Doing Column

To-Do Doing Done

Done Column

To-Do Doing Done

My Kanban Board

To-Do Doing Done

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How does a Kanban Board Work?

Plan Do

My Kanban Board – Pull System

To-Do Doing Done

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Pull the work you are ready to do.

WIP the Work

To-Do Doing Done

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Putting on the brakes

Zeigarnik Effect

WIP the Work

To-Do Doing (2) Done

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Putting on the brakes

Intervention

To-Do Doing (2) Done

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Work that needs feedback before continuing

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Waiting for a Response

11-12-2013

Finalize contract for Project X with Mr John Smith (jsmith@xyz.com.au)

08-12-2013 : Sent estimate, waiting for response

Waiting Room

To-Do Doing (2) Done

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Waiting Room

Personal Retrospective

- We planned

- Then we did

- Now we check and reflect back

Personal Kaizen (Continuous Improvement Culture)

- And how can we improve? We act on it.

- Within tasks…- Within process…- Changing WIP and its effects…- Can visualization be improved?

Fear of Change

Tips and Tricks

- Always leave slack. No one can always run at 100% capacity. 70% is good for improvement.

- There will be days where things go haywire. It’s life. Embrace it.

- But also ask: How can I reduce unexpected work? (there may or may not be

a way to do this).

- Stay loose. Process should never be the bottleneck.

- Simplify. It’s a journey, not a race.

Free Time != Capacity

- Everyday you are given $86,400

- But you can’t take it to next day.

- Whatever you do not spend, is lost.

- How would you spend it?

Enjoy Life

Time you enjoy wasting, was not wasted- John Lennon

Thank You