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PeopleSoft v9.2Financials Highlights
Rocky Mountain RUGJune 12, 2014
© 2014 – SpearMC Consulting
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About SpearMC and Your Presenter
PeopleSoft v9.2 Financials Highlights
– General Ledger
– Purchasing
– Accounts Payable
– Expenses
– Accounts Receivable
– Billing
– Project Costing
– Asset Management
Agenda
About SpearMC and Your Presenter
© 2014 – SpearMC Consulting
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About SpearMC
SpearMC is a full-service consulting and technology services firm focusing on PeopleSoft Financials
Our consultants and network of PeopleSoft Analysts, Technical Leads and Project Managers average fifteen
years of PeopleSoft experience
We are North America’s leading provider of custom-tailored PeopleSoft Financial training solutions and
educational content development.
It is our mission to provide the highest levels of professional service at competitive rates
© 2014 – SpearMC Consulting
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In 2012 and again in 2013, SpearMC was recognized by Inc. Magazine as one of the
Inc. 500|5000 Fastest-Growing Private
Companies in America and by the San Francisco
Business Times one of the 100 Fastest-Growing
Companies in the Bay Area
Slide 5
About SpearMC
© 2014 – SpearMC Consulting
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About Your Presenter
Leslie McConnell
• System implementations, upgrades, conversions & customizations
• Functional & technical expert
• PeopleSoft Financials, HR, Upgrade & PeopleTools
• Certified PeopleSoft v9.1 Financials
• 20+ Years Experience…majority PeopleSoft
PeopleSoft v9.2 Financials Highlights
General Ledger
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Adjustment Period Option for Average Daily Balances (ADB)
Separate Debit/Credit Visibility (used to require some customization)
Financial T-Accounts Visibility
General Ledger WorkCenter
General Ledger Dashboard
Improved General Ledger to Sub-System Reconciliation
Account Reconciliation Management
Combination Editing by Transaction Source
Data Migration Workbench - Allocations Configuration Data
Balance Sheet Valuation through Settlement Date (included on ledger with journal date)
Business Request and Approval
Mass GL Journal Approval (approve more than one journal at a time)
Enhanced Approvals for GL Journals
Mobile Approvals for GL Journals
Logical Journal Delete Method
Transform GL Journal Post to Application Engine (from cobol)
Approval Workflow for Commitment Control Budget Journals (used by Public sector)
General Ledger Highlights
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PeopleSoft General Ledger 9.2 provides the ability to associate
adjustment periods that correlate with the regular accounting periods,
making it easier to identify adjustments that have been applied in the
average balances.
Adjustment Period for Average Daily Balances
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Provides the T-Account capability that allows a user to check the effect
of a particular line or set of same ChartField combination lines on the
relevant balance directly from the Journal Lines page.
Financial T-Accounts Visibility
Enable the T-Account field to
appear on the Journal Entry -
Lines page by selecting a Journal
Entry Template that includes the
T-Account field. The T-Account
field is located on the
Miscellaneous tab of the Journal
Entry Template page for
selection.
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General Ledger WorkCenter
View transactions and errors online
Automatic execution of processing
View Query results
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PeopleSoft delivers the
following pagelets with the
General Ledger Dashboard:
– Ledger Balances Analysis pagelet
• Use the Pivot Grid Wizard
(Reporting Tools, Pivot Grid, Pivot
Grid Wizard) to design how the
page is displayed.
– Account Reconciliation
General Ledger Dashboard
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In General Ledger 9.2
– Drilldown into unposted transactions from other PeopleSoft subledgers such as Billing,
Treasury, and Expenses. AP/AR already delivered in 9.1
– Customers are able to identify what has not been processed and possibly identify
bottlenecks ahead of the period close.
Improved GL to Sub-System Reconciliation
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The PeopleSoft Account Reconciliation functionality enables you to:
– Identify specific ChartField combinations to be reconciled.
– Assign reconciliation responsibility to individual or groups of ChartField combinations.
– Allow each user to see the reconciliations for which they are responsible.
– Sign-off (and mass signoff) to indicate that a ChartField combination has been reconciled.
Account Reconciliation Management
– Review overall
status of recon
activities
– Capture and
retain
documentation
associated with
recon
– Define approval
workflow
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Ability to perform combination editing for a process group by
transaction source
Combination Editing by Transaction Source
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New Application Data Set (ADS) definitions to migrate Allocations
configuration data between development environments, test
environments, and ultimately to a production environment.
Data Migration Workbench
New ADS
definitions to
support the
migration of:
– Allocation Steps
– Allocations Groups
– Allocation
Requests
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The following steps
represent a high-level
process flow of the
business request
functionality:
1. Set up Business Request to
enable the field or fields to be
used in the request-approval
process.
2. Set up the Business Request
Template to define business
justification and trees, for
example.
3. Configure the Approval
Workflow.
4. Define and use the
ChartField Request and
Approval.
5. Inquire on Business Request.
Business Request and Approval – Updates to Control Data
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Account Request Page
As defined on
Template
As defined on
Template
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The following are enhancements can be enabled for General Ledger
journals:
– Ability to add an ad-hoc approver during the workflow cycle
– Ability to add comments for all approval actions (not just the Deny action)
– Add attachments to a transaction during the workflow cycle
Mobile Approvals for GL Journals
– You can log into the PeopleSoft system from a mobile device, such as a tablet or
smart phone, and approve, deny, or push back journals that are pending your
approval.
– You can also preview a graphical representation of the transaction approval flow,
view other approvals, view attachments, and see comments that previous
approvers have entered.
Enhanced Approvals for GL Journals
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Physical Delete
– This method handles journal
deletion in the same manner as
in prior releases.
Logical Delete
– Use this method to retain the
header, attachments and line
information after deletion of a
journal.
– Your deleted journal receives a
"D" journal header status and an
"N" for both budget header
status and approval status.
– The system retains the deleted
journal data in the records and
you can view the deleted
journals from the journal entry
and journal inquiry components.
Logical Journal Delete Method
Purchasing
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User-Definable Fields
Price Adjustment Visibility on Requisitions
SES Enhancements (Verity was optional, replaced by Secure
Enterprise Search)
Buyer Mass Change
Advanced Purchase Order and Requisition Line Search
Purchasing Autonumbering Options
Split Purchase Orders by ShipTo
PO Rollover Enhancements
Buyer WorkCenter
Usability Improvements to eProcurement
Purchasing Highlights
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PeopleSoft delivers six specific fields for each of the existing six User-
Definable Fields sub records:
– Header & Line Subrecord
– Schedule Subrecord
– Distribution Subrecord
– Receiving Subrecord
– RTV Subrecord (Return To Vendor subrecord)
In earlier versions you had to setup via Application Designer.
In 9.2, you activate via Installation Options page
User-Definable Fields
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Which records are to
be changed?
– Select records and
field value criteria
– View records that
meet criteria
What do I want my
changed value to be?
– Select records and
fields to be changed
– Select changed value
Buyer Mass Change
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Can select from a wide range of line, schedule, and distribution level
values across the requisition or purchase order
Advanced Purchase Order and Requisition Line Search
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Purchasing 9.2 leverages the existing Autonumbering page to define a
three-digit alphanumeric starting sequence
Purchasing Autonumbering Options
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If the business unit or supplier location indicates to split POs based on
ShipTo, the PO Sourcing process automatically splits requisitions into
multiple purchase orders, one for each ShipTo location
Split Purchase Orders by ShipTo
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Purchasing suppresses the creation of new distribution lines if the line
does not meet the particular roll criteria
– Now it easier to view and analyze rollover results
PO Rollover Improvements
New qualifier
IS NOT EMPTY
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Buyer WorkCenter
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Simplify Buying Experience
eProcurement
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View the full business cycle of
requests
Search for requisitions based on
item and ShipTo New for
Release 9.2
View entire approval process
Drill down into related
transactions and inquiries
View remaining pre-
encumbrance balances
Copy and cancel requisitions
Issue change requests
Return items to suppliers for
credit, exchange, or replacement
360-degree view of the entire Procure to Pay cycle
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Supplier Self-Service Solutions
Accounts Payable
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Accounts Payable Dashboard
Supplier Hierarchy
Matching Exceptions Analysis
Payables WorkCenter
Simplified User Interface for Invoice Entry and Voucher Inquiry
Extension of FMS Auto Pilot (used in PC & GL, run process based on # of
transactions, not schedule)
Taxpayer Identification Numbers (TIN) Validation (provides a file to IRS
website)
Financial Audit Trail for Suppliers
Approval Framework Extensions and Enhancements
Receivables Integration
Secure Payment System (SPS) Payment File Support for GWA Reporters
(supports new 440 file format)
Improved Integration with Asset Management
Accounts Payable Highlights
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Voucher Status
Liability Exposure by Supplier
Discounts
Past Due Aging
Top Suppliers
Accounts Payable Dashboard
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Graphical representation of the supplier relationship
Supplier Hierarchy
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Providing visibility into the invoice matching history for better supplier, buyer, and rules analysis.
The matching history data is useful for supplier contract negotiations and minimizes matching errors.
The system stores all the exceptions from the previous matching process. The matching
history helps users to reduce the time to fix errors.
Errors are identified as internal or external, users are positioned to offer buyer support when
necessary in order to reduce repetitive errors as well as to provide critical information to buyers
when renegotiating contracts with suppliers.
The archiving of the matching history is included in the current invoice archiving templates.
Matching Exceptions Analysis
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Billing
Accounts Payable
Accounts
Receivable
General Ledger
Projects/Contracts
Grants
Buyer/Supplier
Admin
Staffing
Note: you can also build your own
Delivered WorkCenters
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Expanded Search
Additional Fields for
Search:
– Supplier Name
– PO Business Unit
– PO Number
Usability Enhancements
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Totals Calculator
– Focus User Entry
– Reduces Chance of Error
Usability Enhancements
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Copy Source PO
Usability Enhancements
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Visual Display of PO Selected
Usability Enhancements
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Flexibility to ‘Save for Later’
Usability Enhancements
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Able to present to auditors a complete audit history of
who made changes to the supplier master and when
those changes were made
The setup of the Audit Framework allows
organizations to identify the fields on the supplier
master for tracking.
The changes to the supplier are stored in the audit
trail framework.
The audit trail captures the user, the date/time, and
the actual change.
Financial Audit Trail for Suppliers
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From the Mass Voucher Approval component, users can return
invoices and view invoices after final approval or denial.
Users can, through an option, re-submit a voucher or allow a
voucher to be saved and submitted later.
Users can re-approve an invoice if the remit supplier is changed
on a previously approved voucher.
The approver can assign additional approvers and reviewers on
an ad hoc basis during the approval process.
The approver can add comments without taking any action on
the approval page or he can add attachments.
Approval Framework Extensions and Enhancements
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Allows closing the Receivables open item
automatically when the voucher is paid through
Payables.
The enhancement also creates consistent
accounting entries across the three products.
The netting account functionality is extended to
allow a deposit to be created for payments from
PeopleSoft Payables.
Receivable Integration
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Allow requesters and buyers to group requisition and purchase order
lines that correspond to a single asset so that when Purchasing
determines that the receipt of a procurement group sequence is
complete, an asset is created automatically in PeopleSoft Asset
Management.
– Organizations can both simplify and gain flexibility in terms of how they manage
capitalization.
Debit and credit memos may be issued to adjust the cost of one or
multiple assets created as a result of unitization. To eliminate manual
steps for allocating cost adjustments, a work page is part of the
adjustment voucher to permit drill down to the asset or assets created
from the original voucher.
E-mail notification of asset-applicable credit memos provides
accountants with improved visibility to credit transactions that may
require further review or action.
The asset description field is larger in the voucher and pass through to
Asset Management.
Improved Integration with Asset Management
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Extends the attachments capability to:
– Supplier
– Voucher
– Quick Invoice
– Voucher Inquiry
Attachments
Expenses
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New Browser and Mobile Expense Reporting User Interfaces
Expense Report Withdrawal
Expense Report Receipt Management Options
Expense Report Financial Summaries
Enhanced Credit Card Transaction Detail (additional breakdown of
airfare, car rental, hotel, etc.)
Configurable Expense Certification
Global Per Diem Rule Enforcement
Advanced Timesheet Approval Controls
Transaction Governance (Fraud detection software integrated with the
Oracle Governance, Risk and Compliance (GRC) T&E Monitoring Accelerator
product)
Expense Highlights
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New GUI simplifies and streamlines the expense reporting process for
users by leveraging the latest in user interaction science
New Browser and Mobile Expense Reporting GUI
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Mobile Expenses homepage (mobile tablet view)
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User can withdraw expense reports that they have submitted as long as
the report has not been reviewed or approved
Expense Report Withdrawal
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The configurable framework has the ability to specify whether
attachments are allowed at the header (report) level, the line
(transaction) level, or both.
Expense Report Receipt Management Options
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With PeopleSoft Expenses 9.2, new analytics on the expense report user
interface include Expenses by Day, Totals by Department, and Totals by
Project/Activity views.
Expense Report Financial Summaries
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Users are able to attest to the accuracy of their report and to their
compliance with organizational expense policies.
Configurable Expense Certification
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A new range category to establish a virtually unlimited number of daily
or hourly ranges that determine per diem reimbursement amounts.
Per Diem deductions by percentage, amount, and by a flexible formula
configuration
A flexible formula setup page with key per diem data fields and
mathematical operators to support complex per diem rules.
Global Per Diem Rule Enforcement
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Allows a timesheet or expense sheet to be broken apart by line items for
approval to different project managers
– Project Managers see only what they need to approve
– Approved lines flow to Project Costing even if other rows have not been approved
Advanced Timesheet Approval Controls
Accounts Receivable
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Customer Hierarchy
Support for Contracts in Collections
Consistent Conversations (tighter integration with eBill, track conversation
by invoice)
Receivables Direct Journals to Project Costing Integration
Receivables WorkCenter
Payables and Receivables Integration for Interunit Billing
Aging and Dunning Enhancements
Approval Framework Improvements & Extensions (ability to add adhoc
approver and attachments to a transaction during the workflow cycle)
Item Level Attachments
Partial Payment Unpost
1099-C Enhancements
Hosted Credit Card Storage and Payment
Accounts Receivable Highlights
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The Customer Hierarchy features an interactive chart of customer
relationships, with options to view customer details or take actions on a
customer account.
Customer Hierarchy
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Support for contracts and projects on the Collections Workbench by
providing additional search capabilities and showing customer balances
by contracts and projects
Contracts Tab on the Collections Workbench
Support for Contracts in Collections
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Receivables Direct Journals to Project Costing Integration
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Accounts Receivable
– Easy and Quick delegation of tasks
– Drilldown to transaction detail
– Ability to run processes on multiple transactions
– View query results and reports
Delivered WorkCenters
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Allows closing the Receivables open item automatically when the
voucher is paid through Payables
Creates consistent accounting entries across all involved products
Netting account functionality was extended to allow for a deposit to be
created for payments from PeopleSoft Payables
Payables and Receivables Integration for Interunit Billing
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Ability to categorize doubtful items during the aging process
Customers who use interunit billing are able to exclude interunit
customers from aging reports
Aging and Dunning Enhancements
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Customer statements can be run using system dates
Aging and Dunning Enhancements
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Users are able to view item-
level attachments through
the:
– Payment
– Maintenance
– Credit card
– Draft worksheets
Users are also able to view
billing invoice attachments
from Receivables for open
items that were created
through Billing and to
access them in the various
worksheets.
Item Level Attachments
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System presents the user with a Partial Unpost Worksheet with all the
original payment applications from the payment group
– Partial Unpost Allows Mistaken Items to be Removed
– New Unpost Worksheet
– Rebalance by applying any remaining payment balance
– Apply unposted to new items
Partial Payment Unpost
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With the new enhancements, you can:
– Associate a customer with a Canceled Debt Reporting customer group.
– You can then select the designated 1099-C customer group, a single customer, or
all customers for 1099-C processing.
– Generate 1099-C reports for one or more business units associated with a
canceled debt creditor.
– Store information that indicates a 1099-C report has been created for a customer,
and retains the data submitted in the report.
1099-C Enhancements
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Participating Order to Cash Products
– Order Management (Batch and Online)
– Return Material Authorizations
– Billing/Credits (Batch and Online)
– Receivables
– eBill Payment
– Customer Contact Profile
“Old” method of storing credit card data still available
Hosted Credit Card Storage and Payment
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Create Profile Option
– CyberSource secure data
capture page
– User is automatically
transferred to the
CyberSource page
– User Profile created on
CyberSource side
– Token ID is returned to
PeopleSoft database
– Last 4 Digits of Credit Card
returned to PeopleSoft
database
– Expiration Data is returned to
PeopleSoft database
– No secure Personal
Information is stored in
PeopleSoft
Hosted Credit Card Storage and Payment
Billing
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Billing Dashboard
Billing WorkCenter
Simplified Billing Entry
Enhanced Billing to Project Costing Integration
Enhanced Integration with Payables
Billing Highlights
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The dashboard provides access to key information and real-time
analytics such as:
– Invoices not interfaced to GL and AR
– Total invoices in various billing statuses
– Number of invoices processed monthly in a quarter.
Users are able to drill into each of these analytics and view the detail
transactions.
Billing Dashboard
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Billing WorkCenters
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Ability to configure an express billing entry page with only desired fields
through the use of express bill entry templates
Simplified Billing Entry
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eBill Payment Portal
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Manual Items created in Billing will be pulled by Project Costing
Enhanced BI to Project Costing Integration
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Capability to send detail header or line information to Payables when
vouchers are created for the Payables business unit.
This function provides the flexibility needed in the billing and payment
process for interunit vouchers.
Enhanced Integration with Payables
Project Costing
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Project Summarization and Compression
Rate Plan Pricing
Variance Pricing
Simplified Capture of Project Costs and Revenue (process AR
direct journals)
Projects WorkCenter
Project Financial Pivot Grids
Multi-Dimensional Rate Definition
Manager Transaction Review
Project Costing Highlights
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Each application engine
process for the
corresponding feeder
application, sends detailed
information to the
corresponding detail table
When running the Project
Summarization or
Compression you have the
option to select
– Daily, Monthly, Quarterly,
Weekly, and Yearly as the
Date Summarization level on
the Summarization Template.
Project Summarization and Compression
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Rate Plans can contain multiple rate sets.
Ability to process rate sets that have a common base across projects
which reduces the cycle time when processing and compressing
transaction from pricing.
Rate Plan Pricing
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Retroactive rate adjustments are required when contractors
retroactively apply new rates to transactions that are previously
processed
Expanded run control parameters enable more control over the variance
pricing transactions that are created
Run control page has an optional review page to examine output before
processing.
Variance Pricing
Select to enable
variance pricing
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The rate definition type of Cost/Billing creates cost and billing target
rows, reducing the number of rate sets required and accelerating the
Pricing process
Flexible Rate Sets
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Project WorkCenter
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Project Financial Pivot Grids
• Uses Query as data source
• Displays in Grid or Chart
• Drag / drop among rows, columns and filters
• Drilldown to details
• Change filters• Export data into
Excel
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The Custom Rates feature offers the ability to define rates by as many
as five different fields (or dimensions) that are available in the project
transaction table (in addition to rates by employee, role, job code).
Multi-Dimensional Rate Definition
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Enables organizations to review and approve billable transactions
before interfacing them to PeopleSoft Contracts and Billing
New: filter transactions by contract and contract line
Manager Transaction Review
Asset Management
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Asset Cost Adjustment Enhancements
Enhanced Procurement and Payables Integration for Assets
Asset Physical Inventory Enhancements
Disposal Worksheet Improvements
Project Costing ChartFields in AM (included in accounting entries, online
inquiries and reports)
BI Publisher Reports in Asset Management (existing Crystal reports in
XML format)
Printable View of Asset Enhancements
Accounting for Asset Retirement Obligations
Dynamic Bonus Depreciation
Approval Framework Adoption for Asset Management (self service / asset
disposal)
Accounting for Prior Lease Payments
Asset Management Highlights
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Enter first acquisition
line
Click on Capitalize
button and save
Without leaving the
page, click the Add a
New Row button to
add the next
transaction.
Rapid Capture of Multiple Distinct Asset Cost Adjustments
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AM employs Related Content functionality to display Asset Cost History
information from any page within the Basic Add component
View Asset Cost History from Basic Add Component
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Ability to group
requisition and purchase
order lines that
correspond to a single
asset.
Purchasing can determine
when assets should be
created based on the
receipt of a procurement
group sequence.
Flexible allocation of
asset-applicable voucher
adjustments.
Enhanced Procurement and Payables Integration for Assets
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Email notification of asset-applicable credit memos improve visibility to
credit transactions that may require further review or action
Enhanced Procurement and Payables Integration for Assets
To set up email notification
of asset-applicable credit
memos
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PeopleSoft Asset Management 9.2 enhances Asset Physical Inventory
functionality by providing:
– A configurable Mass Transaction Manager that replaces Mass Change for Physical
Inventory.
– Configurable inventory occurrence criteria.
– Improved view of Physical Inventory processing steps.
– Validation of asset acquisition date against physical inventory control start and end
dates.
– Physical inventory of assets assigned to multiple sets of ChartField combinations
for a single department ID with new alert for an asset assigned to multiple
departments.
– Reconciliation of location area ID and custodian name.
– Identification of duplicate serial IDs within the same physical inventory ID.
Asset Physical Inventory Enhancements
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Expanded asset search criteria selection, including:
– asset ID range
– area ID
– in-service date range
– parent ID
Disposal Worksheet Improvements
– FERC code
– group ID
– asset status
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Additional asset
information fields:
– Asset Type
– Asset Subtype
– Asset Retirement
Obligation fields
– Capitalization Threshold
Printable View of Asset Enhancements
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Performs the following functions:
– Flags assets with legal obligations
that are associated with retirement
to facilitate proper reporting and
processing of the retirement
obligations in accordance with
GAAP.
– Captures the initial measurement of
an asset retirement obligation.
– Calculates depreciation of the asset
retirement cost.
– Recognizes and measures the ARO.
– Provides online schedule of ARO
expenses for review.
– Provides accounting and settlement
of ARO.
– Compliance for leased assets, group
assets, and asset impairment.
– Provides reports for ARO.
Accounting for Asset Retirement Obligations
Enable ARO processing in
overall Installation Options
and at the business unit level
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Users can configure new depreciation bonuses as soon as tax
legislation is enacted
Dynamic Bonus Depreciation
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New transaction type
on installations page
Accounting for Prior Lease Payments
Select the Prior Payment in
Current Period check box
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