payroll department office of human resources paperless time sheet payroll, timekeeping and...

PAYROLL DEPARTMENTOFFICE OF HUMAN RESOURCESOFFICE OF HUMAN RESOURCES

Paperless Time SheetPayroll, Timekeeping and Administration

DHMH

PAPERLESS TIME SHEET BASICSPAPERLESS TIME SHEET BASICS

• Who uses the paper less time sheet application?

• Use of your EIN.

• Your supervisor and the paperless time sheet application.

TIMEKEEPING PROCEDURESTIMEKEEPING PROCEDURES

• When is your time sheet due?

• What to do if you are absent?

HOW TO REGISTER/LOG ONHOW TO REGISTER/LOG ON

• When can you register?

• At DHMH Central, you will log on at http://timesheet.dhmh.maryland.gov.

• From remote locations, you will long on at http://etimesheet.dhmh.marland.gov/PTSWeb

• Using the assigned EIN and an assigned temporary password, you will log on and create your own password.

HOW TO CHANGE YOUR PASSWORDHOW TO CHANGE YOUR PASSWORD

Your Unique Identifier number that will remain the same throughout your DHMH career.

Used to log into the paperless timekeeping system.

YOUR EINYOUR EIN

The due date follows the end of the pay period when the timesheet must be submitted.

TIMESHEET DUE DATETIMESHEET DUE DATE

Pay Periods: Begin at the end of last shift at 11:59PM on Tuesday/12:00AM

Wednesday.

PAY PERIOD DATESPAY PERIOD DATES

Indicates hours and days that comp time is earned /used through the leave activity date.

ELIGIBILITY/COMP TIMEELIGIBILITY/COMP TIME

Shows if an employee is eligible for overtime or comp time.

Accrual hours indicate the rate that an employee accrues leave.

Balances of leave accrual in hours and days through the date shown. Leave is available if accrued in prior pays even though it may not be represented here.

ACCRUAL/BALANCESACCRUAL/BALANCES

Balances for all

leave are reflected

through this date.

LEAVE/VACATIONLEAVE/VACATION

COMPLETING YOUR TIMESHEETCOMPLETING YOUR TIMESHEET

8:00 4:30 8.0 8.0

8:00 5:30 8.0 0.5 8.5

Information Included on your Time Sheet:

• Leave Activity: One pay period behind.

• Bi-weekly Accruals: Show rates earned.

• Leave Balances: Are shown in hours and days. This includes comp time earned.

COMPLETING YOUR TIMESHEETCOMPLETING YOUR TIMESHEET

• Is found on the far right center of the time sheet in the Notes section and contains a tutorial for the paperless system.

• The Tenth Chart – tool used for positive timekeeping.

COMPLETING YOUR TIMESHEET COMPLETING YOUR TIMESHEET (CONT)(CONT)

• Overtime and Comp Time

• Overtime Voucher

OVERTIMEOVERTIME

• This section is available for comments.

• Remarks may not be removed once the “Save Daily totals” button has been clicked.

REMARKSREMARKS

Documentation is required for

the following leave:

• Interview appointment

• Jury notices or subpoena

• Military duty

• Medical documentation (for absence of 5 or more consecutive workdays)

LEAVE DOCUMENTATIONLEAVE DOCUMENTATION

Documentation is also required for the following types of leave:

•Grievance hearing and preparation•Release time•Merit system testing

Failure to provide documentation by the close of business the pay period immediately following the absence may result in the

time being changed to leave without pay

Failure to provide documentation by the close of business the pay period immediately following the absence may result in the

time being changed to leave without pay

LEAVE DOCUMENTATION LEAVE DOCUMENTATION (CONT)(CONT)

• Direct questions to our Payroll Unit at 410-767-5544; Or

• Send e-mail requests to dhmh.payroll@maryland.gov for the following: – Documentation submission– Overtime vouchers– Questions and other correspondence

THANK YOU

CONTACT INFORMATIONCONTACT INFORMATION