paper to electronic

Paper to Electronic

The Electronic Self Monitoring Report System

(eSMR)

Introduction

Presented by John Ginn Agenda: History of eSMR and eSMR2

eSMR2 Overview

Demonstration of System Overview of Complete Report Paper to Electronic Process Rollout Schedule Questions

A Brief History of eSMR

Paper Reports Discharger compiles data Discusses violations in cover letter Submits report to Regional Board Case worker reviews report on paper

Decision to go electronic eSMR Development and Completion

History of eSMR (cont.) Features

Fully coded reports Electronic uploads (EDF/CDF) Compliance checker Automatically generated violations

Failings Automatically generated violations Inflexible Does not facilitate Case Worker/Discharger

interaction Resource intensive

Decision to move forward

eSMR2

Revision of original eSMR system Development Process/Timeline

Began in 2007 Involved User Group Completed mid 2008 Trial facility (Yuba City) Rollout to Region 5-Redding

eSMR2 (cont.)

Features: Easy to locate reports/reported data Data export Simplified process Discharger generated violations No coded requirements No compliance checker

What’s Changed & Why?

Walkthrough of eSMR2

Complete Reports Will Contain

Data Points Analytical & Calculated Data

• Influent, Effluent, Surface Water, Internal Process

Self Determined Violations Attachments

Pollution Prevention Plan Biosolids/sludge report Pretreatment Reports/monitoring

Coversheet Data Summary Report (system generated)

Paper to Electronic Process Training Initial Period of Dual Submissions (Paper and

Electronic Reports) Review Paper and Electronic Submissions Check for Completeness Paper Submission Enforceable

3 Successful Submissions per Facility Data entered correctly Reports are complete

“Electronic Reports Only” Submittal Letter Include electronic report completeness section

Tentative Training ScheduleLocation 99 101 102 103a 103b

Redding Done Done Done Done March ’09

Fresno Done Done Done Feb ‘09 April ‘09

Sacramento March ’09 April ’09 May ‘09 June ‘09

Los Angeles May ’09 June ’09 July ‘09 Aug ’09

Santa Rosa July ’09 Aug ’09 Sept ’09 Oct ’09San Diego Sept ’09 Oct ’09 Nov ’09 Dec ’09South Lake Tahoe Nov ’09 Dec ’09 Jan ‘10 Feb ’10Victorville Dec ’09 Jan ’10 Feb ‘10 March ’10Palm Desert Feb ’10 March ‘10 April ‘10 May ’10

Riverside April ’10 May ’10 June ’10 July ’10San Luis Obispo June ’10 July ‘10 Aug ‘10 Sep ’10Oakland TBA TBA TBA TBA

Outreach & Training Plan

103a “One-to-Many Training” (Dischargers) Demo eSMR2 System Water Board Entry Tool (WET) Hands-on

103b “One-on-One Training” (Dischargers) Individual training WET

Plans for the Future

eSMR 2.5 DMR submission Vetting possible solutions

eSMR 3-4 Reintroduce Compliance Checking

How you can participate: Bi-Weekly eSMR User Group Meetings

Questions

Contact Information jginn@waterboards.ca.gov 916-341-6883 1-866-792-4977 (Ask for John)