office automation system

Office Automation

System

Prepared By

Prof. Milan Padariya

1/30/2014 Prof. Milan Padariya 1

Definition

“Office automation system is an information system which

is computer based that collects, processes, stores and

transmits electronic messages”

“Office automation refers to the varied computer

machinery and software used to digitally create, collect,

store, manipulate, and relay office information needed for

accomplishing basic task” 1/30/2014 Prof. Milan Padariya 2

The Basics of Office Automation

Information Storage

Data Exchange

Data Management

1/30/2014 Prof. Milan Padariya 3

Office Automation

Consideration

Training

Choice

1/30/2014 Prof. Milan Padariya 4

Advantages of OAS

Reduce Involvement

in clerical work

Fast and Accurate Storage

Less work force for

large volume of data

Reduce the storage space

1/30/2014 Prof. Milan Padariya 5

Disadvantages of OAS

Expensive first time

More Technical

Resist to change

Training cost and time

No use while electricity cut-off

1/30/2014 Prof. Milan Padariya 6

Characteristics of OAS

Sophisticated electronic equipment and communication

systems

Involves people, procedure and technology

Involves the use of computers, in conjunction with other

electronic-equipment

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Cont. Consists of word processors connected to one another to

means of a local area network

Office automation should be designed as a multifunction

information system to provide executives decision support

tools

Office automation support a large number of software

packages

1/30/2014 Prof. Milan Padariya 8