oakland university

Oakland UniversityOFFICE OF THE REGISTRAR

Faculty Handbook

2014-2015

Table of Contents

Office of the Registrar Contact Information 2

Important Forms 5

Important Dates 8

How to access SAIL 12

How to access a class list 14

How to process a class override 19

Who can be in my class? 23

OU Grading system 24

Incomplete Grades and Date 25

Last Date of Attendance for 0.0 27

Grade Change 29

Graduation Application Deadlines 32

Contact InformationOffice Location 100 O’Dowd Hall 220 N. Squirrel Road Rochester, MI 48309

Office Hours Monday-Friday 8:00 a.m.- 5:00 p.m.

Office of the Registrar (248)370-3450Main Number

Steve Shablin shablin@oakland.eduRegistrar (248) 370-4581

Tricia Westergaard westerga@oakland.eduSenior Associate Registrar (248) 370-4585

Paul Battle battle@oakland.eduAssociate Registrar (248) 370-4856

Christopher Goeth cagoeth@oakland.eduAssistant Registrar (248) 370-2563

Joshua Stotts jastotts@oakland.eduAssistant Registrar (248) 370-3471

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Registrar Services: Window at 100 O’Dowd

Registration: Add/Drop Classes

Student Enrollment Verification

Student Change of Major

General Purpose Classroom Reservation

Veteran’s Student Certification

Grade Changes

Schedule of Classes

Exceed Maximum Credit Petitions

Supplemental Instruction (SI) Overrides

Transcripts

*Forms can be found online*

(248) 370- 3450

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Go to the Registrar’s homepage, then click on ‘Forms’ under the office names. All forms will be found on this page except the Grade Change Form. Schedule of classes are listed under the ‘ACADEMIC’ tab on the homepage.

Registration: Add/Drop

• Form is used for students who decide to take on another course or have decided to drop the course they are currently enrolled in.

Student Enrollment Verification

• Used for employers, and loan companies that need to verify an applicants attendance (past or present) at Oakland University.

4

Student Change of Major

• Form is used for students who have decided to change their major, minor or concentration (students should work with their academic adviser to do so).

General Purpose Classroom Reservation

5• These forms will be transitioning into an online form from a word form.

Veteran’s Student Certification

• Contact Ann Besaw (Certifying Official) via email at veterans@oakland.edu or by phone (248) 370-4010.

Grade Change

6

Schedule of Classes

Exceed Maximum Credit

• Student’s must fill this form out and get it approved by their academic adviser.

7

Important Dates

Use this link to access the academic calendar.

On the chart below, click on the tab that says, Academic Calendar.

Click the term you wish to view.

8

Final Exam Schedule

• Select the term that you would like to see, and it will provide the schedule of final exams.

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www.oakland.edu/important-dates

The Important Dates

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Additional InformationFall 2014

Winter 2015

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Access to SAIL

Go to oakland.edu, and click on mySAIL at the top of the page.

Log into your SAIL account.

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www.mysail.oakland.edu

My SAIL homepageUnder Important Oakland Services, click SAIL to view more of your options.

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SAIL Information System

Faculty Services

Access Class List

• Click on “Detail Class List”

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• Click on “Select Term”• Then type in the 5 digit CRN number for the course

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Class LocationClick on “Faculty Detail Schedule”

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Detail Class List

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Summary Class List• Click on “Summary Class List”

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Process Class Overrides

Login to SAIL, then select “Faculty Services”

Click on “Registration Overrides”

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• Any active term can be selected then click “submit”• Return to “SystemSelect Term” to change the semester (overrides

can be given before registration begins)• Enter student information: search by G# or last name, first name.

then click “submit”• Verify selection by clicking “submit”

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Choose override course from the drop down menus, then click “submit”

Confirm changes by clicking “submit”

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When finished with current student override, you may return to the page titled, “SAIL INFORMATION SYSTEM STUDENT VERICATION”

Once you return to this page, you may click on “ID Selection to perform the next student’s override

SHORTCUT: You may also scroll down to the bottom of “Registration Permits/Overrides” page to access “ID to access” button

22

Only Registered Students in Class

If you happen to have a person in your class who is not registered, he/she is NOT allowed to remain in the class. Tell the person to leave, and have them contact the Office of the Registrar in 100 O’Dowd Hall.

Student must be registered/de-registered by 11:59pm on the last day to drop/add a course according to the term.

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Oakland University Grading System3.6-4.0 A

3.0-3.5 B

2.0-2.9 C

1.0-1.9 D

0.0 No credit

W Withdraw

I Incomplete

I. Permanent Incomplete given after an incomplete is not finished (grad students only)

P Progress

NP No Progress

S Satisfactory

U Unsatisfactory

SP Satisfactory Progress

U Unsatisfactory

R Assigned by Registrar when there is no grade from instructor

Z Assigned by Registrar for an audited course

Grades I, P, and R are temporary grades.

24*Professors from the School of Medicine should see the Director of Records and

Registration for the School of Medicine for grade options

Incomplete Grades and Date

Faculty grade students as usual

Click “submit” to save entries

Students who received incomplete grades are re-displayed within 48 hours after the last class meeting

This display will show default grade that that the Incomplete will change if the work is not done on time. You may change the grade if necessary.

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This also shows the amount of time the grade can be changed. The time frame can be adjusted at the professor’s discretion.

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Last Date of Attendance

Faculty enter grades as usual and press “submit”

Last date of attendance is required for each student who gets a U or 0.0 grade

Must be entered for ALL students receiving a grade of 0.0

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Date must be entered in this exact format for grades to be successfully submitted

If a student never attended the class, enter the first day of the semester into “Last Attend Date”. Also enter 0 in the “Attend Hours” field.

09/03/2014 0.0

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Grade Change

Use this link, or from the Registrar's page, click on “Faculty/Staff Resources”.

In order to change a grade after it has already been posted, you must complete a Grade Change form.

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Graduation Application Deadline

Type in the link to be directed to the Graduation Application page.

-OR-

From the Registrar’s page, click “Apply for Graduation”

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