o365con14 - migrating your e-mail to the cloud

Migrating Your Email to the Cloud: How to Do It?

Dejan Foro CEO,

Exchangemaster GmbH

European Office 365 Connect Conference,

Haarlem, Netherlands 1.4.2014

Speaker introduction

• 21 years in IT of which last 16 as an Exchange specialist

• 6 Exchange generations (5.5, 2000, 2003, 2007, 2010, 2013)

• 3,2 million mailboxes

• Exchange User Group Europe - Founder

• 9x Microsoft MVP for Exchange

• Founder and CEO, Exchangemaster GmbH, Zurich, Switzerland

Agenda• Introduction

• Why office 365

• How to

• Plan

• Prepare

• Deploy

• Run

• Emphasis on new functionalities in SP1, Tools, and typical pitfalls you may encounter

Presentation download

• This presentation will be available for download from

www.exchangemaster.net

Why Office 365?

Example 1: Office 365 for Enteprise

Licencedper device

On premise Office 365 – Pakage E3

Licencedper user.

Installrights for

5devices

Office 2013 Enterprise Plus Office 2013 Enterprise Plus

Exchange - 50 GB mailbox- 25 MB max message siye- 2 factor authentication- encryption

Lync

Sharepoint

Yammer

ApproxPrice tag

650 CHF 120 CHF / per year

NEW

NEW

Example 2: Office 365 University

Licencedper device

On premise Office 365 University

Licencedper user.

Installrights for

4Devices

Office 2013 Home and Student Office 2013 Home and Student

Exchange

Lync

Sharepoint

60 Skype to phone minutes / month

ApproxPrice tag

120 EUR 70 EUR / 4 years

Why Office 365• Do more with less

• No server infrastructure to invest into

• No sever infrastructure to build = faster deployment of the service to the end users

• Makes enterprise grade functionality available/affordable for small businesses as well

• CFO will also love it

• No big upfront investment

• Fix, predictable cost

• OPEX instead of CAPEX

Why Office 365

• CIO/CSO will love it

• High availability,

• Compliance,

• 2 forms authentication,

• Encryption

• Possibility to have delegated administration as well

PLANPlan your move to Office 365

Essential tool for your deployment planning

• Microsoft Exchange Deployment Assistant

http://technet.microsoft.com/en-us/exchange/jj657516.aspx

http://technet.microsoft.com/en-us/exchange/jj657516.aspx

Prepare yourself

• Sources of technical information:

• Technet

http://technet.microsoft.com/en-us/library/dn127064(v=office.14).aspx

http://technet.microsoft.com/en-us/library/jj200581(v=exchg.150).aspx

• Ignite Web site

http://ignite.office.com/

• Microsoft Virtual Academy

http://www.microsoftvirtualacademy.com/product-training/office-365

Typical Office 365 Deployment Scenarios

• Scenario 1:

• Small business

• Legacy IMAP mailboxes

• No existing Active Directory Infrastructure

• Office 365 solution:

• Direct IMAP import via the Office 365 portal

• No Active Directory necessary (Office 365 automatically generates one in the background the Azure)

Typical Office 365 Deployment Scenarios

• Scenario 2:

• Established business

• Already has an Active Directory and Exchange server infrastructure

• Office 365:

• Active Directory federation

• Single sign-on experience

• Exchange in hybrid deployment

• Allows gradual migration

• Allows for coexistence if 3rd party connectors are necessary

Steps:• Federation via Windows Server built-in Active Directory Federation Services • Configure Exchange on premise console to connect to Office 365 • Enable users • Manage both on premise and online users as one entity

Planning – Typical Questions

Q:Can we put our Active Directory in the cloud as well

A: Yes

NEW

Planning – Typical Questions

Q: Do we need 3rd party migration tools?

A: No, unless you need to migrate from Lotus Notes or Exchange 2003. Can be used for Exchange and IMAP as convenience

Q: Can we have our migration tools in the cloud as well?

A: Yes you can

Planning – Typical Questions

• Q: Can we migrate from Exchange 2003 to Office 365 ?

• A1: Introduce Exchange 2010 and then migrate

• A2: Use 3rd party tools

Planning – Typical Questions

• Q: Can we have Multi-Factor Authentication for OWA?

• A: Yes

NEW

• Comes included with Office 365 E3 / E4• Via free Phone App • SMS• Phone call

Planning – Typical Questions

• Q: Can we have mail encryption with Office 365?

• A: Yes

NEW

• Comes included with Office 365 E3 and E4http://blogs.office.com/2013/11/21/introducing-office-365-message-encryption-send-encrypted-emails-to-anyone/

Planning – Typical Questions• Q: Can we use multiple SMTP domains with Office 365

• A: Yes

DEPLOY

Preparation of the existing on premise environment

• Key to successful migration

• Cleaning up your AD

• Cleaning up your server configuration (both Domain Controllers and Exchange servers)

• Cleaning up your Exchange organization

Typical configuration errors - AD

Typical configuration errors - AD

• Nice dead domain controllers

• List domain controllers ?

NETDOM QUERY DC

• List of domain controllers holding FSMO roles?

NETDOM QUERY FSMO

Windows 2008: NETDOM built in

Windows 2003 – in Support Tools

Typical configuration errors - server

• Network Adapter Binding order

ALT key

Typical configuration errors - server

Network adapter power management-turn it OFF

Typical configuration errors - server

Preparing for deployment

• DCDIAG – syntax examples

• DCDiag /s:SERVERNAME – check a specific domain controller

• DCDIAG /a – test all domain controllers in a site

• DCDIAG /e – test all domain controllers in the forest

http://technet.microsoft.com/en-us/library/cc731968(WS.10).aspx

Deployment preparation

• DCDIAG – Domain Controller Diagnostics Tool

• Windows Server 2003

• Windows Server 2003 Service Pack 2 32-bit Support Tools

http://www.microsoft.com/downloads/en/details.aspx?FamilyID=96a35011-fd83-419d-939b-9a772ea2df90

(version of the tool has to match windows server service pack(

• Windows 2008 & Windows 2008 R2

• Comes built in

Some possible diagnostics faults

• DCDIAG reports

Testing server: <site>\<DCNAME>

Starting test: Connectivity

* Active Directory LDAP Services Check

Message 0x621 not found.

Got error while checking LDAP and RPC connectivity. Please

check your firewall settings.

......................... <DC Name> failed test Connectivity

• Reason

• network card teaming

• Solution

• Dcdiag hotfix http://support.microsoft.com/kb/978387

Some possible diagnostics faults

• ErrorStarting test: NetLogons[SERVER01] User credentials does not have permission to perform thisoperation.The account used for this test must have network logon privilegesfor this machine's domain.......................... SERVER01 failed test NetLogonsStarting test: ObjectsReplicated......................... SERVER01 passed test ObjectsReplicatedStarting test: Replications[Replications Check,SERVER01] DsReplicaGetInfo(PENDING_OPS, NULL)failed, error 0x2105 "Replication access was denied."......................... SERVER01 failed test ReplicationsStarting test: RidManager......................... SERVER01 passed test RidManagerStarting test: ServicesCould not open NTDS Service on SERVER01, error 0x5"Access is denied."......................... SERVER01 failed test Service

• Cause :

User Access Control

• Solution:

Right click on Command Prompt and select Run As Administrator

Deployment preparation

• Managing Antivirus Software on Active Directory Domain Controllers http://technet.microsoft.com/en-us/library/cc816917(WS.10).aspx

Preparing Exchange

• Best Practices Analyzer (ExBPA)

• Comes built in with Ex2007 i Ex2010

• free

• Does thorough check of Exchange

• Can be downloaded from

http://www.microsoft.com/downloads/en/details.aspx?FamilyID=dbab201f-4bee-4943-ac22-e2ddbd258df3&displaylang=en

Preparing Exchange• Exchange Best Practices Analyzer

Preparing Exchange

Antivirus software configuration

„Virus scanning recommendations for Enterprise computers that are running currently supported versions of Windows”

http://support.microsoft.com/kb/822158/en-us

„File-Level Antivirus Scanning on Exchange 2010”

http://technet.microsoft.com/en-us/library/bb332342.aspx

Antivirus software on Exchange 2013

http://technet.microsoft.com/en-us/library/bb332342%28v=exchg.150%29.aspx

Preparing Exchange

• Defragmentation and database consistency checks

• ESEUTIL

• ISINTEG

Msexchange.org Marc Grote: “Using the Exchange tools ISINTEG and ESEUTIL to Ensure the Health of your Information Store”http://www.msexchange.org/tutorials/Exchange-ISINTEG-ESEUTIL.html

TIP: working directory where the defragmentation is done has also to be excluded from antivirus scanning.

Some Bizarre examples that can happen if you don’t clean up before migration

• Story from the field

• “Exchange databases dismounting when it is raining outside”

RUN

Daily administration

• Office 365 Admin Center

• http://portal.microsoftonline.com

• Via Powershell

• (check the session “PowerShell for Exchange administrators” tomorrow)

Mailbox migration failure

• Error: MigrationPermanentException: Active Directory Property -‎'homeMDB‎' cannot be written

• Cause

• Permission inheritance is not enabled on the User object in Active Directory

• Solution in FAQ 000087

http://www.exchangemaster.net/index.php?option=com_content&task=view&id=165&Itemid=57&lang=en

Users first reaction after migration to Outlook 2013

My e-mails are missing !!!

Outlook 2013 cashed mode configuration

• Can be configured via Group Policy or Office customization tool

Configure Cached Exchange Mode in Outlook 2013

http://technet.microsoft.com/en-us/library/cc179175.aspx

Office 365 and Outlook add-ins

Office 365 and Outlook add-ins

• Remember:

• Office 365 is licensed PER USER

• Which means it is also installed for the current user not all users

• Which means you should install the add-ins for the current user not all users

The Lync / Outlook issue

The Lync / Outlook issue

Reason: - Multiple SIP addresses defined in user

properties Solution - Remove the SIP addresses- Wait for the next Offline Address Book

rebuild (once in 24 hours)

Troubleshooting connectivity and mail flow

• Remote Connectivity Analyzer

https://testconnectivity.microsoft.com/

Connectivity checks

FAQ 000087 - ActiveSync reports HTTP 500 errorhttp://www.exchangemaster.net/index.php?option=com_content&task=view&id=165&Itemid=57&lang=en

Active Sync connectivity issues

Q&A

• Q&A session tomorrow

17:30 – 18:30

• You can send your questions in advance to

• dejan.foro@exchangemaster.net

Contact

Dejan Foro, CEO

dejan.foro@exchangemaster.net

Exchangemaster GmbH

www.exchangemaster.net