ny state aid to districts
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NY State Aid to Districts Training Module 8
State Aid to Districts
SWCD LawSoil & Water Conservation District Law
SWCDL §11-a State Aid to Districts added in 1976Expanded to Subsections A, B, & C in 2006 to advance local conservation projects SWCDL §11-b Ag NPS Abatement & Control added in 1994
State Aid to Districts
SWCD LawSWCD Law §11-a & 11-b
Establishes framework for funding Conservation DistrictsAvailable funding established by State Budget – Environmental Protection Fund (EPF) State Budget adopted annually
State Aid to Districts
Goals of State Aid to DistrictsGoals of State Aid
Provide Districts the opportunity to receive financial appropriations from the State’s EPF for projects and programs Use reports to gauge diverse District projects, programs, and training needsFurther technical assistance to landowners from the State
State Aid to Districts
State Funding Totals State Program Timeframe TotalState Aid - Part A - State Reimbursement
1999-2016 $39.8 M
State Aid - Part B - Conservation Project
2006-2016 $3.2 M
State Aid - Part C - Performance Measures
2006-2016 $11.3 M
Ag Nonpoint Source 1994-2016 $158 M
AEM Base 2004-2016 $18.2 MTotal $230.5 M
Section 3
Section 4
Section 5
State Aid to Districts
Section 1
Section 2Reimbursement of Eligible ExpensesReimburse each District 50% of the amount expended by the District for specific items up to $60,000Goal to provide technical assistance for conservation practices
Part A – State Reimbursement
State Aid to Districts
Part A – Eligible Expenditures What expenses are eligible?
Salary & fringe benefits for District Manager & technical staffPurchase of supplies & equipment for conservation related workPurpose of supervising or providing technical assistance for the implementation of soil & water conservation practices
State Aid to Districts
Part A – Eligible Expenditures Eligible Expense Categories
(.13, .14) Management & Technician(s) (.23, .24) Motor Vehicle & Field Equipment(.412) Purchase of Maps (.413) Purchase of Flags & Stakes(.416) Miscellaneous Supplies for Use in Conservation Practices (.431) Travel/Training Expenses (.422) Cell Phone(.451, .452, .453, .454, .455, .456) Insurance (.460) Other Eligible for Reimbursement (.461) Repairs to Equipment (Field Equipment)(.463) Gas and Oil for Machinery (.464) Small Tools
State Aid to Districts
Dues Telephone – office-wide State Fair funding
support County Fair Expenses Sales Tax Office Rent Newsletter Expenses Office Equipment
Repairs Bid Returns County Audit/Audit
Expenses Magazine Subscriptions
Envirothon Expenses Bulk Mailing Permit Door Prize Funding Ag NPS Grant Expenses AEM Base Expenses Office Utilities Internet Contractual
Bookkeeping Expenses reimbursed or
used as match under a state grant
Part A – Ineligible Expenditures NOT ELIGIBLE
Section 3
Section 4
Section 5
State Aid to Districts
Section 2
Section 1
Conservation Project Financial AssistanceDistricts shall be eligible, within amounts available, for up to $6,000 annually for a conservation projectGoal is to implement local conservation projects2006-2016 Districts completed 585 projects
Part B – Conservation Project
State Aid to Districts
Part B – Project Eligibility List• Conserve, restore, and enhance the soil and water
resources of the state• Assist in the implementation of agricultural best
management practices • Prevent and reduce agricultural and non-Ag NPS water
pollution • Assist in the control of floods and mitigate flood
damage• Protect and restore streams and wetlands• Protect and restore wildlife and aquatic habitat • Assist in the drainage of agricultural lands • Prevent impairment of dams and reservoirs• Control stormwater run-off, including from construction
sites• Assist in maintaining the navigability of rivers and
harbors• Reduce agriculturally-generated air pollution• Assist the agricultural production of green energy • Protect open spaces • Collect and dispose of pesticides • Manage public lands• Protect and manage rural and urban forests
State Aid to Districts
Part B – Conservation ProjectConservation Project Guidance
Projects are reviewed prior to awardChanges must be pre-approvedProject must have a tangible outcome Project needs a reportable metric (measurable result, quantifiable output of work, measure of performance)
State Aid to Districts
Part B – Conservation ProjectExpenditure Guidance Part B
No motorized vehicle purchases Equipment purchases must have direct relevance & result in appreciable delivery within project yrCapital Improvements to District Property are discouraged & must be pre-approvedPass thru expenses are not eligible (dues, donations)Workshops are eligible as aligned with categoriesTraining for District staff is not eligible Envirothon expenses are not eligible
Section 2
Section 4
Section 5
State Aid to Districts
Section 3
Section 1
Performance Measures Financial Assistance Project and/or ActivityDistricts shall be eligible annually on a competitive basis, within available funding, for financial assistance for carrying out conservation projects/activitiesGoal to advance local conservation based on District performance
Part C – Performance Measures
State Aid to Districts
Part C – Performance MeasuresPerformance Measure Guidance
Competitive Eligibility based on meeting or exceeding Performance StandardsDistricts must operate in accordance with SWCC Policies to be eligible Performance Measures are mechanism for awarding grant funds for conservation project and/or activity
State Aid to Districts
Part C – Performance Measures Performance Measures 1. Extent & sufficiency of District
Board activity2. District reporting & outreach
activities 3. Ability of the District to use the
funding to leverage additional funds from local, federal, & private sources
4. Delivery of state natural resource conservation programs, which shall include the quality of service provided
State Aid to Districts
Part C – Performance MeasuresFunding Distribution for Part C
State Committee establishes percentage of funds allocated to each Performance MeasureAvailable funds are distributed equally to qualifying districts within each Performance Measure
State Aid to Districts
Part C – Project Eligibility List• Improvement of water quality • Control & prevention of soil erosion • Prevention of floodwater & sediment damages • Furthering the conservation, development, utilization,
& disposal of water• Preserve natural resources• Control & abate NPS water pollution • Assist in the control of floods • Assist in the drainage & irrigation of agricultural lands• Prevent impairment of dams & reservoirs • Assist in maintaining the navigability of rivers &
harbors• Preserve wildlife • Protect the tax base• Protect public lands • Protect & promote the health, safety, & general
welfare of the people of NYS
State Aid to Districts
Part C – Conservation ProjectExpenditure Guidance Part C
Motor vehicle purchases must be pre-approved Equipment purchases must have direct relevance & result in appreciable delivery within project yrCapital Improvements to District Property are discouraged & must be pre-approvedPass thru expenses are not eligible (dues, donations)Workshops are eligible as aligned with categoriesTraining for District staff is not eligible Envirothon expenses are not eligible
Section 3
Section 1
Section 5
State Aid to Districts
Section 4
Section 2State Funding Programs for DistrictsAgricultural Nonpoint Source Abatement & Control Grant Program (Ag NPS Grant Program)Agricultural Environmental Management Funding Program (AEM Base Funding)
District State Funding Programs
State Aid to Districts
District State Funding ProgramsAg NPS Grants
Competitive grant program exclusive to Conservation DistrictsGoal to assist farmers in preventing & reducing nonpoint source water pollutionGrants cost-share approx 75% of project for planning & implementation of BMP systems
State Aid to Districts
District State Funding ProgramsAEM Base Funding
Non-competitive funding for technical assistance exclusive to DistrictsGoal to assist farmers to participate in AEM framework
State Aid to Districts
State Aid to Districts Timeframe • Feb 15th – Submit Eligible Expenditures Report
• Mar/Apr – Reimbursement paidState Aid –
Part A• Nov 1st – Submit Conservation Project Financial
Assistance request • Dec – Approved projects are awarded
funding• Feb 15th – Conservation Project final report
submitted for previous CY
State Aid – Part B
• Feb 15th – Submit Performance Measure Application & Project Final report for previous CY
• Mar/Apr – Performance Based funds awardedState Aid –
Part C• Jan – Annual RFP released• Mar - Grant proposals due• June/July – Awards are madeAg NPS• Apr – Annual Action Plan (AAP) due • May – Contracts renewed• July – Closeout documents dueAEM Base
Section 3
Section 1
Section 4
State Aid to Districts
Section 5
Section 2Linking Reports to OpportunitiesMarketing PublicationsPart B & C Final Reports & Annual Reports are used to create marketing publicationsDirector Training ProgramPerformance Measure reports analyzed for training needs
Tools for Districts
State Aid to Districts
District Success Stories
Conservation Project Assistance Report – Part B Projects Highlights District influence & impact in each regionProjects/outcomes useful to decision-makers & publicAid in justifying additional funding for Districts
Marketing Publications
State Aid to Districts
District Accomplishments
Annual Reports highlight statewide accomplishments and impacts Showcase successful programs to local decision makers, the state, and counterparts around the stateCollaborative tool linking Districts with external audiencesSynergies & partnerships created/maintained by sharing accomplishments
Marketing Publications
State Aid to Districts
Tools for DistrictsDirector Training Program
Utilizing NASCA & NACD resources for developing Director Training Program Updating existing training modules to create uniform look & add new contentTraining Modules will be added to SWCC website and SharePoint as they are updated/created
State Aid to Districts
Tools for DistrictsTraining Modules for Directors & District Staff1. Conservation Districts in New York2. History of Conservation Districts 3. Partners in Conservation 4. District Director Responsibilities 5. Open Meeting Law (OML)6. Freedom of Information Law (FOIL)7. Effective Board Meeting8. State Aid to Districts 9. Ethics 10.Soil and Water Conservation District
Law
State Aid to Districts
Additional ResourcesResource Available Where to Find It
Soil & Water Conservation District Law SWCC Website
District Operations Manual SharePoint
Director Training Program Training Modules on SharePoint
SWCC Publications SWCC Annual ReportsNYS Consolidated Laws - SWC Law NY State Assembly
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