nu financials: tips and tricks to help you reconcile aurelio damiani

NU Financials: Tips and Tricks to Help you Reconcile

Aurelio Damiani

How to find out if a payment has been cashed

Use netID or invoice number to find voucher ID

Reference Numbers

• Depending on what the first number the Reference Number lists, that determines what payment was done:– 7 is a direct bank transfer (ACH transfer)– 5 is a check– 8 is a credit card

How to find out if a payment has been cashed

Unreconciled Check

Cashed Check

How to void a check

• Call Accounts Payable (847-491-7339) to request a check be voided or reissued

• AP contacts the accounting department daily to void or reissue pending checks

How to reconcile a Purchase Order payment

Without search criteria, any REQs can be viewed

Request status can be changed to blank to review all REQs

22

Match exception tolerance

• All purchase orders are paid through vouchers• 25% or $100, whichever comes first, is tolerated

– Anything over this tolerance will require a PO modification– Shipping & Handling does not need to be included in the

goods account

Shipping & Handling Charges

How to resend a Purchase Order

• Send an email to purchasing@northwestern.edu and include– PO Number– Request to resend

• Purchase Orders are normally resent the same day• An email response will be sent as soon as the PO

resent request is received by AP

How to amend a Purchase Order

How to amend a Purchase Order

• Any items can be changed in a Purchase Order with the exception of vendor– If vendor is incorrect, PO needs to be cancelled and a new

REQ needs to be submitted

• Only one pending change request per PO at a time– If PO cannot be entered in Step 1 of PO amendment, go

back to “edit/review a saved PO change request”

Receive a Purchase Order

• There are two ways to receive items on a PO– Sometimes works:

eProcurement receive order

– Always works: Add/Update Receipts via Purchasing

Once saved, receiver number will appear

How to save NU Financials page as Favorites

• Load page in NU Financials that would like to save as a favorite prior to clicking “add to favorites”

How to save NU Financials page as Favorites

• Edit description & hit ok

QUESTIONS?