mm 2009 in tunisia

IFMSA IFMSA MMARCH ARCH MMEETING EETING 20092009

HAMMAMET, HAMMAMET, TUNISIATUNISIA

Table of contents

THE OC

Once back from Mexico …

NMO Extraordinary GA in April 08 : Adoption of the OC structure and election of OC members

OC composed of 45 persons :

1. 5 executive members

2. 9 coordinators

3. 31 crew members

A structure highly inspired from the IFMSA

OC structure

THE VENUE

As promised…

Medina Mediterranea Yasmine - Medina Mediterranea Yasmine - Hammamet Hammamet as the Accomodation hotel and the venue.

5 stars resort, designed as a conference convention center.

Located in the sea side of Hammamet, Less than 5 mn walk away from the sandy beach of Hammamet

All the luxious conditions for a great GA !

The first museum city of the world, with the best working conditions ever !!!

Accomodation

Exclusively reserved for the GA delegates !

Maximum capacity : 1100 Delegates

Accomodation

Double rooms in Appartments and Suites for 4 to 6 persons

A/C, TV, Wireless internet, In-Room service available in all rooms.

3 swimming pools ( indoor and outdoor pools)

Boarding

Breakfast, Lunch and Dinner are served in two of the Hotel luxurious restaurants

You will experience the traditional tunisian food, and also taste a variety of oriental and cosmopolitan dishes.

Bars and cafés

Many cafés and bars in the venue will offer you the opportunity to relax, and enjoy the Tunisian way of life.

MEETING ROOMS AND FACILITIES

Plenary Room

Capacity : 1400 persons in Cinema type, with a presidents’ table in U shape.

VIP annexed room for externals and special guests.

3 screens with up-to-date audiovisual materials.

Plenary Room

Plenary RoomPlenary Room

Plenary RoomPlenary Room

Sessions’ rooms

10 Meeting rooms fully equipped. Rooms for Team of officials, Plenary team and OC.

All Meeting Rooms have : Removable chairs Carpets Audiovisual equipment ( Beamer, Microphone,

Speakers ) Wireless and internet plugs Air conditioner Flip charts

Meeting Rooms

Meeting RoomsMeeting Rooms

Internet Café

• Up to 35 New Computers with up to date equippments available 24 Hrs a day.

•High Speed Internet connection available without any limitations

•3 Lazer printers

•5 Photocopying Machines : One for the Officials and plenary team, Four for the GA delegates.

AF Market

5000 sq feet of exhibition area, provided with equipped stands, ideal for the SCOPE/SCORE Contract Fair

SOCIAL PROGRAM

Socials

Indoor and outdoor different parties Beach parties Tunisian traditional Parties everyday ! National drinking and food party in a

unique Roman exhibition area.

Socials

PRE AND POST GA

The Pre GA activities will be held in the same venue, accomodation and boarding will be the same as during the GA.

Rooms available for up to 9 pre GA workshops, in addition to TOM3.

Pre GA

Post GA Tours

3 Post GAs are scheduled :

Desert Tour

Djerba, discovery of an Island

Northern coast

VISA

These countries do not need a Visa

Algeria Austria Bahrain Bosnia and Herzegovina Brazil Canada Chile Cote d'Ivoire Croatia Denmark Finland France Gambia Germany Greece Hong Kong Hungary Iceland Ireland Italy Japan

Luxembourg Mali Malta Montengro Morocco Niger Norway Oman Portugal Romania Serbia Slovenia Spain Sweden Switzerland The former Yugoslav Republic of Macedonia The Netherlands Turkey UK USA

These countries need a visa

Armenia Australia Azerbaijan Bolivia Bulgaria Burundi China Colombia Costa Rica Czech Republic Democratic Republic of the Congo (RDC) Ecuador Egypt El Salvador Estonia Ethiopia Georgia Ghana Guatemala Indonesia

Israel Jamaica Jordan Kenya Kuwait Latvia Lebanon Lithuania Malawi Mexico Mozambique Nepal New Zealand Nicaragua Nigeria Pakistan Palestine Panama Peru Philippines

Poland Russian Federation Rwanda Saudi Arabia Sierra Leone Slovakia South Africa Sudan Taiwan Tanzania Tatarstan-Russia Thailand Trinidad and

Tobago Ukraine Venezuela

Visas

Every NMO will get the specific information and contacts of the relevant Tunisian embassy in the NMO inboxes during this GA.

Agreement with the ministry of foreign affairs has been made, Options for Visa upon arrival would be possible for special cases.

For more information you can directly approch the visa coordinator during the GA ( It’s me ;) )

THEME : CONFLICTS AND HEALTH

Conflicts & Health

Theme events

Our OC theme coordinator will closely work with the IFMSA Theme Team in order to provide the delegates with high academic-quality Theme events.

Speakers’ list will be determined with the New Team of officials after elections.

TRANSPORTATION

International and local transport

International Transport

• Hammamet is the Main touristic sea side of Tunisia

• 70 Kms away from the 2 main international airports of the country (Tunis and Monastir)

• Many regular direct flights from most of Europe and EMR countries.

• Partnerships are being initiated with some airline companies : Tunis Air, Emirates, Air France.

• Many low cost flights (especially to Monastir) from Europe.

LOCATION

Tunis Int. Airport

Monastir Int. Airport

GA

Ground Transportation

Transport from and to Tunis and Monastir international Airports by comfortable buses is going to be FOR FREE during arrival days!

A permanent OC desk will be set up during the starting days of the pre GA and the GA in Monastir and Tunis Airports

BUDGET & FUNDRAISING

Fundraising

Donations from Governmental institutions are being gathered : Ministry of Health, High education , and tourism.

Corporate fundraising : Companies that confirmed

Amen Bank British GazTunisie TelecomPlanet : internet provider

Budget

The budget has been calculated for 200 Delegates Attending the PreGA and 800 delegates attending the GA.

Outcome(€)ACCOMMODATIONHotel and boarding 106 784MEETING ROOMS (Pre GA and GA)Plenary Room 19 000Others Rooms* sound system and projector included

20 381

SUB-TOTAL 39 381TECHNICAL EQUIPMENT5 Copy Machine * machine and copies included 55030 Computers 38343 Printer's Ink 430

SUB-TOTAL 4814CONFERENCE MATERIALPrinting and material copies welcome package 3043Publications 6445

SUB-TOTAL 9488TAF 15 000SOCIAL PROGRAMOpening and closing ceremonies 3286Discoteque &DJ, sound system & lights 1852Gala dinner 21739Tunisian parties in Shahrazad Restaurant 8342

SUB-TOTAL 35877TRANSPORTATIONAirport - Hotel

SUB-TOTAL 3286OCOC transport & communications 1644OC meetings, photocopies 547Bank Fees 500Contingency 16428OC T-shirts 190Officials T-shirts 304

SUB-TOTAL 19613Emergency Fund (10%) 23 000

Total outcome 266 731

Income(€)

Pre GA

Registration fees* 21750

GA

Registration fees* 183856

T-shits 6000

Fundraising and support

Governmental support 27381

Partners and sponsors 32857

SUB-TOTAL 60238

Total Income 271844

Total +5113

Registration Fees

Registration Fees will be as follow :

Category Early Fees Late Fees

Category A & B 100 € 260 €

Category C & D 180 € 300 €

Category E & F 250 € 360 €

Alumni , externals, observers

380 €

PreGA 140 €

TOM 3 100 €

SPONSORS AND PARTNERS

Support and Partnerships

We have the support of:1. His Excellence , the Tunisian Republic

President, Mr. Zine-El-Abidine Ben Ali.

As well as :1. Public Health ministry2. High Education ministry3. The Medical School of Tunis

Collaborative Ministries

Tourism ministry Internal affairs ministry Foreign affairs ministry Transport ministry Youth & Sports ministry

Partner Organisations

WHO – Tunisia UNHCR – Tunisia UNFPA – Tunisia UNAIDS - Tunisia

Partner companies

Topnet – Internet Provider Tunisie Telecom – Mobile Phone Tunis-Air – National Airline company SNTRI – National Transport company Travel-To-Do – Post GA Tours Organizer Poulina Co.

USEFUL INFORMATION

Currency and Life-cost

Tunisia is a relatively cheap country For instance :1 Tunisian Dinar ( TND )= 0,55 EUR

1 bottle of water (1,5l) = 0,27 EUR1 beer = 0,6 EUR1 bread = 0,13 EUR

Security

Tunisia is a very secure country

The hotel is fully secured with high-tech equipments and 24 Hrs. guarding

Electronic lockers provided in all rooms

Extras …

Free Sim Cards will be provided to all the Officials, Plenary Team and to each NMO president.

Free Medical assistance is provided to all delegates during the Meeting Time.

24 hours OC desk in the Venue.

THANKS… CAN’T WAIT TO SEE YOU THERE…

TIME FOR QUESTIONS