mea portal

Maine Educational Assessment (MEA)2015-16Mathematics and ELA/LiteracyeMPower™ME

Test Administration WebinarFor STCs and TAsGrades 3−8

March 2016

Presenters:Nancy Godfrey, Assessment CoordinatorMDOE

Trystan Moss, Project ManagereMetric

Andy Wallace, Technical ConsultantSouth Portland Public Schools

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eMPowerME Workshop Goals

MEA Online System Overview MEA Portal Overview MEA Client (Student) Overview

What do School Test Coordinators and Test Administrators need to know about testing?

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MEA Online System OverviewMEA Portal:

Test Administration System

MEA Client: Student Test Delivery

System

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MEA Portal & Client Components

Online System

Portal

Users Administration

Site Setup

Students Classes Test

Sessions

Client

Kiosk Browser

Mobile App

MEA Portal Overview

User Management Administration

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MEA Portal

Access the MEA Portal: maine.measuredprogress.org

District Assessment Coordinators create School Test Coordinator and IT Coordinator accounts. School Test Coordinators create Test Administrator

(TA) accounts New users will receive email from

maineservicedesk@measuredprogress.org with a username and temporary password

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MEA Portal User Roles

User Role Responsibilities

District Assessment Coordinator (DAC)

• Manage users (all roles)• Assign student accommodations• Create classes• Schedule test sessions• Manage & monitor test sessions• Prepare IT network for student testing

IT Coordinator (ITC) • Manage users (DU, STC, TA accounts)• Assign student accommodations• Create classes• Schedule test sessions• Manage & monitor test sessions• Prepare IT network for student testing

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MEA Portal User Roles

User Role Responsibilities

District User (DU) • View users• View students• View & edit classes• View & monitor test sessions

School Test Coordinator (STC)

• Manage users (TA accounts)• Assign student accommodations• Create classes• Schedule test sessions• Manage & monitor test sessions• Prepare IT network for student testing

Test Administrator (TA)

• View students• View & edit classes• View & monitor test sessions

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Administration

Students

Classes

Test Sessions

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• Only DAC, ITC and STC users can assign embedded and non-embedded supports and accommodations.

• Please view the Accessibility Webinar for more information regarding supports and accommodations.

Assigning Supports & Accommodations

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AccommodationsName Content Area Tool Icon Description

Text-to-Speech Mathematics Mathematics Students can play, pause, or stop audio.

Text-to-Speech ELA English Language Arts

Students can play, pause, skip passage, or stop audio.

Screen Zoom* All Students can zoom full screen up to 150%

Color Contrast All Students select desired text and background color.

Reverse Contrast* All Inverts all color values.

Custom Masking* All Students can mask certain parts of screen.

Turn Off All Universal Tools All Not Applicable Guideline, Answer Masking, Sketch &

Highlight not available

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Text-to-Speech Assignments Text-to-speech accommodations must be assigned

to students prior to scheduling tests. If a class is already scheduled to test, assign

accommodations and click the Generate Missing Student Logins button within the Test Details page.

If a student logs in to the test and the text-to-speech accommodation has not already been assigned, the test must be invalidated by the state, and the student must be scheduled for the test again.

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Text-to-Speech Voices

The voice set as “Default” on the workstation is the voice used for Text-to-Speech

Review the Client Installation Guide Available at maine.onlinehelp.measuredprogress.org

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Universal Tools

Name Tool Icon Description

GuidelineStudent uses onscreen tool to assist in reading by raising and lowering tool for each line of text.

Answer Masking Student hides possible answer choices (multiple choice items only).

Sketch & Highlight Student may draw using black, red, or blue brushes; highlight; or erase

Notepad Student may type notes for each particular item

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Item Specific Tools

Name Assessment / Content Area Tool Icon

Basic Calculator Grades 3-6 Mathematics

Scientific Calculator Grades 7-8 Mathematics

Ruler Mathematics

Protractor Mathematics

School Test Coordinator Demo

Entering accommodations

Scheduling test sessions

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Class Management

Class Creation Roster Upload Manual Class Creation

Think of a “class” as a proctoring group!

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Scheduling Tests Schedule classes to tests (STCs) Print student test logins with students’

usernames and passwords Acquire Session Access Code Manage and monitor test sessions

Not Started In Progress Finished

Test Session Management

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View students View & edit classes View & monitor test

sessions Print student logins

Test Administrator Demo

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Internet Connectivity

Beginning of Test:1. Authenticate login2. Download test content

End of Test:1. Submit responses for scoring

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Failsafe Mechanism

Saved Response Location

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IMPORTANT INFORMATION

Each student should use ONE device

Testing on multiple devices can create stale responses

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Do not turn off Chromebooks experiencing internet connectivity issues.

Need to switch devices? Call technical support immediately: 1-855-652-8929

Share this information with all IT and school personnel!

IMPORTANT INFORMATION

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Launching the Client

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Starting the Test

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Kiosk Client31

2 4

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Proctor Password

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Closing the ClientSteps Button to Click

On the last item, students click Finish.

On the test review screen, students click Turn In.

Below the confirmation question, students click Turn In.

Student returns to test session selection page and may select the next session or click Exit to exit the client.

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STC and TA Checklist:Before Testing Attend training Preview the TAM Ensure students have

completed practice items

Provide paper, pencils and, scrap paper

Review accommodations policy in TCM

Confirm any small group arrangements

Remove/cover bulletin boards or posters

Place “Testing: Do Not Disturb” sign on door

Ensure ready access to any printed test material

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Test Structure

Three Content Area Domains Math – Writing – Reading

Seven Test Sessions Math 1 and 2 Writing 1 and 2 Reading 1, 2 and 3 (Read/Write)

Math Session 1 = 49 minutesMath Session 2 = 49 minutes

Writing/Language Session 1 = 35 minutesWriting/Language Session 2 = 35 minutes

Reading Session 1 = 50 minutesReading Session 2 = 50 minutes

Read/Write Session 3 = 85 minutes

Test Session Time

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STC and TA Checklist:During Testing Ensure 1 test

administrator is present for every 20 students

Ensure students can log in to tests

Maintain security Contact STC with test

related issues or questions

Follow specific directions for administration

Make sure no electronic devices are present

Ensure students are working and understand how to navigate through the test

Notify STC with any technical issues

Proctoring Essentials

Proctoring by Proximity

Pause Rules

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Surviving Tech Problems Don’t Panic (check internet

connection) Don’t immediately reboot or move a

student to a different machine INSERT link to Tech remediation flowchart

eMetric has made Call the IT Department for assistance Call Measured Progress 1-855-652-

8929

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STC and TA Checklist:After Testing Collect all materials

from each student after each session

Move students who need more time to a predetermined location

Follow local transcribing rules for braille, large print, or scribe

Collect all student test login tickets

Notify STC of any test irregularities

STC notify DAC of any test irregularities

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Online Practice TestPAPER BASED PRACTICE TESTS http://www.maine.gov/doe/assessment/math-ela/administration/index.html

BROWSER BASED PRACTICE TESTS http://maine.measuredprogress.org/Student/login

KIOSK BASED PRACTICE TESTS (kiosk must be installed) https://maine.measuredprogress.org/ DIRECTIONS FOR PAPER/ONLINE SAMPLE ITEMS Directions for Administration (DFA) of Paper-Pencil and Online Sample Items https://maine.onlinehelp.measuredprogress.org/testing-materials/

Math Practice Test

Username: MaineMathPassword: practice

ELA Practice Test

Username: MaineReadingPassword: practice

ScheduleTask Date

Student data available in Portal for assigning accommodations and class creation

3/10/16

Begin Workstation Readiness testing and Site Certification at test sites

2/29/16-3/15/16*

Begin scheduling tests 3/10/16

Testing Window 3/21/16-4/15/16

*It is recommended to complete WSR testing as soon as possible in order to identify any workstation configuration issues.

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Questions & Answers

Measured Progress Technical Product Support maineservicedesk@measuredprogress.org 1-855-652-8929

Help & Support Site maine.onlinehelp.measuredprogress.org

Thank you.maineservicedesk@measuredprogress.org