maop process validation

Managing the Records Verification Process for Establishing MAOP and MOP

NRG Tech, LLC &McElroy Consulting, LLC

Problem• PHMSA Advisory Bulletin 11–01

▫ Review of design, construction, inspection, testing and other related data to establish MAOP and MOP

▫ Ensure that the records used are reliable, traceable, verifiable, and complete 

• The Pipeline Safety, Regulatory Certainty, and Job Creation Act of 2011 ▫ PHMSA to direct each owner or operator of a gas transmission pipeline and

associated facilities to provide verification that their records accurately reflect MAOP of their pipelines within Class 3 and Class 4 locations and in Class 1 and Class 2 locations in High Consequence Areas (HCAs).  

• PHMSA Advisory Bulletin on May 7, 2012 ▫ Reminding operators of gas and hazardous liquid pipeline facilities to verify

their records relating to operating specifications for MAOP and MOP ▫ Informing gas operators of anticipated changes in:

annual reporting requirements to document the confirmation of MAOP reporting total mileage and mileage with adequate records, when reports will be due what PHMSA considers an adequate record

Challenge• Operators facing a monumental task of:

▫ Determining location throughout the organization where records are or have been stored

▫ Reviewing, summarizing and compiling relevant data▫ Reviewing the complied data and matching to pipeline ▫ Determining the adequacy of data to verify MAOP for each pipeline segment▫ Resolving any discrepancies and gaps, ▫ Comparing with GIS records and linking verification records▫ Utilizing verified data to validate the MAOP for the pipeline and all

associated components▫ If MAOP cannot be verified, what action to take

• Each operator is unique in terms of:▫ What data they have collected ▫ How they have handled data▫ Where data is stored

• Many moving parts and opportunities to let important items fall through the cracks

Find/ Capture

Review/ Compile

Verification/Validation

Risk Based Alternative

MAOP Verification

Records Verification Process

Traceable Verifiable Complete

Technology

Technology provides the supports needed to track each step of the verification process and ensure & document compliance with company standards & procedures

Processes Procedures Standards

Solution• Lightweight tool that manages the records

verification process▫Rapid deployment▫Builds a foundation for a clear and repeatable

process▫Ensures continuity, consistency and validity ▫Manages process metrics (budget, schedule, etc.)▫Ensures accountability and transparency

• Disciplined processes underpinned with standards and procedures 

• Fully documented solution that fits within current enterprise requirements

Records Verification Process Dashboard

• Support real-time user interaction and management of work

• Provides verification process metrics

• Ties all relevant human and system work together

Centralized Management ofMAOP Verification Tasks

• Provides visibility for each task by pipeline segment

• Identified individual responsible and date due

• Flags overdue items that require escalation

Workflow Wizard Guides Process

• Configurable for company specific process

• Allows for linking supporting documentation for each step

• Automatically determine next step based on responses

• Task assignment tracked for each process step

Provides Accountability and Transparency

• Identifies each task by pipeline segment

• Tracks status for each task

• Provides reminders and alerts for overdue tasks

• Sends e-mail alerts• Facilitates

escalation of non-responsive individuals

Variety of Reporting Options

Link Directly to Source Documents

For More Information or to Schedule a Demonstration

Rob McElroyMcElroy Consulting, LLC(970) 391-8867rob.mcelroy@pipelinemonitor.comwww.pipelinemonitor.com

Mike GlovenNRG Tech, LLC(303) 881-4379michaelgloven@nrgtech.us.comwww.nrgtech.us.com