making the most of spo1 isabel holowaty, ouls history librarian

I.D. Holowaty 17 June 2009

Making the most of SPO1

Isabel Holowaty, OULS History Librarian

I.D. Holowaty 17 June 2009

Intro• State papers (SP) contain correspondence between the sovereign

and his/her ministers and chief officers and between the latter and their subordinates concerning affairs of state, supplemented by reports, estimates of expenditure, accounts of moneys received, records of military affairs, proposals and plans for the government of the country, and petitions from individuals. Original mss in The National Archives (Kew), BL, etc. Microfilmed and partially held in URR K11.1-2.

• State Papers Domestic (SPD) All the state papers accumulated in the offices of the principal Secretaries of State from the access of Henry VIII onwards. Summaries have been published in calendars.

• Calendar of State Papers (CSP) A chronological listing of summaries of what the editor deems to be the essential data contained in a series of documents. Not always accurate summaries; selective; varying quality; numbering system different to the original mss. Started in 1840 by State Paper Office; still ongoing.

I.D. Holowaty 17 June 2009

Intro

• Subscription only to Part 1 : Domestic Papers, The Tudors 1509-1603

• Other parts not (yet) available in Oxford:– Domestic Papers (Stuarts) 1604-1714 SPO 3– Foreign Papers (Tudors & Stuarts) 1509-1714 SPO 2 & 4

I.D. Holowaty 17 June 2009

SPO1 ContentManuscripts/documents Calendars

Not full-text searchable, search doc ref no. or find its corresponding calendar entry

Full-text searchable; different numbering sequence to mss

SP 1:  State Papers, Henry VIII:  General SeriesSP 2:  State Papers, Henry VIII:  FoliosSP 3:  State Papers Foreign and Domestic, Henry VIII:

 Lisle PapersSP 4:  State Papers Foreign and Domestic, Henry VIII:

 Signatures by Stamp, Henry VIII, 1545-1547SP 5:  State Papers Foreign and Domestic, Henry VIII:

 Miscellanea Relating to the Dissolution of the Monasteries and to the General Surveyors (Formerly State Papers Henry VIII Suppression Papers), 1517-1560

SP 6:  State Papers Foreign and Domestic, Henry VIII:  Theological Tracts Henry VIII

SP 7:  State Papers Foreign and Domestic, Henry VIII:  Wriothesley Papers, 1536-1540

Letters and Papers, Foreign and Domestic, Henry VIII / J.S. Brewer & J. Gairdner (1860-1932)

21 vols. + addenda

I.D. Holowaty 17 June 2009

ContentManuscripts/documents Calendars

Not full-text searchable, search doc ref no. or find its corresponding calendar entry

Full-text searchable; different numbering sequence to mss

SP 10: State Papers Domestic, Edward VI 1547-1553

Calendar of State Papers, Domestic Series, of the Reign of Edward VI, 1547-1553 / C. S. Knighton (1992)

Calendar of State Papers Domestic: Edward, Mary and Elizabeth, 1547-80 / ed. by R. Lemon (1856)

SP 11:  Secretaries of State: State Papers Domestic, Mary I 1553-1558

Calendar of State Papers, Domestic Series, of the Reign of Mary I, 1553-1558 / C. S. Knighton (1998)

Calendar of State Papers Domestic: Edward, Mary and Elizabeth, 1547-80 / by R. Lemon (1856)

I.D. Holowaty 17 June 2009

ContentManuscripts/documents Calendars

Not full-text searchable, search doc ref no. or find its corresponding calendar entry

Full-text searchable; different numbering sequence to mss

SP 12:  Secretaries of State: State Papers Domestic, Elizabeth I 1558-1603

Calendar of State Papers Domestic: Edward, Mary and Elizabeth, 1547-80 / R. Lemon (1856)

Calendar of State Papers, Domestic Series, of the Reign of Elizabeth, 1581-1590 / R. Lemon (1856)

Calendar of State Papers, Domestic Series, of the Reign of Elizabeth, 1591-1594 / R. Lemon (1867)

Calendar of State Papers, Domestic Series, of the Reign of Elizabeth, 1595-1597 / M.A. Green (1867)

Calendar of State Papers, Domestic Series, of the Reign of Elizabeth, 1598-1601 / M.A. Green (1867)

Calendar of State Papers, Domestic Series, of the Reign of Elizabeth, 1601-1603 + add. / M.A. Green (1870)

SP 13:  Secretaries of State: State Papers Domestic, Elizabeth I:  Large Documents 1547-1624

I.D. Holowaty 17 June 2009

ContentManuscripts/documents Calendars

Not full-text searchable, search doc ref no. or find its corresponding calendar entry

Full-text searchable; different numbering sequence to mss

SP 15:  Secretaries of State: State Papers Domestic, Edward VI - James I:  Addenda 1547-1625

Various addenda vols of CSPD.

Lansdowne Collection, Burghley Papers Catalogue of the Lansdowne MSS in the BL: Part 1 containing the Burghley Papers (1819)

I.D. Holowaty 17 June 2009

ContentManuscripts/documents Calendars

Not full-text searchable, search doc ref no. or find its corresponding calendar entry

Full-text searchable

A Collection of State Papers, relating to affairs in the reigns of King Henry VIII, King Edward VI, Queen Mary, and Queen Elizabeth, transcribed from original letters and other authentick memorials, left by William Cecill Lord Burghley. (1740-59) 2 vols.

This transcript is full-text searchable!

HMC Calendar of the manuscripts of the Most Hon. the Marquis of Salisbury, preserved at Hatfield House, Hertfordshire (1883-1976) v 1-15, 23 [Calendar of Cecil Papers]

I.D. Holowaty 17 June 2009

Calendars in BHOCalendar State Papers in British History Online• Letters and Papers, Foreign and Domestic, Henry VIII• Calendar of State Papers Domestic: Edward, Mary and Elizabeth, 1547-80• Calendar of State Papers Domestic: James I, 1603-1610 • State Papers, Domestic; Calendar (Charles I)• State Papers, Domestic; Calendar (Interregnum)• State Papers, Domestic; Calendar (Charles II)• State Papers, Domestic; Calendar (James II)• State Papers, Domestic; Calendar (William and Mary)• State Papers, Domestic; Calendar (Anne)• Calendar of State Papers Colonial, America and West Indies• State Papers, Foreign; Calendar• State Papers, Ireland; Calendar• State Papers, Milan; Calendar• State Papers, Scotland; Calendar• State Papers, Spain; Calendar• State Papers, Venice; CalendarNote: BHO doesn’t include modern rev. eds.

http://www.british-history.ac.uk/

Calendars in BHO are full-text searchable.

I.D. Holowaty 17 June 2009

Prefaces to Calendars

• Useful for editorial notes and history of archives & calendars

• Useful list of abbreviations• New editions come with “conversion tables”

Preface and Editorial Note to Calendar of State Papers, Domestic Series, of the reign of Mary I, 1553-1558 / C. S. Knighton (London, 1998) pp.xxvii

I.D. Holowaty 17 June 2009

Researching the Tudors

• Biographical research• Tudor government & administration• Social policy and conditions• Economic policy and conditions• Intellectual history; church history• Historical events• Regional as well as national British history• Search by SP and CSP references

I.D. Holowaty 17 June 2009

Click on Research Tools.

I.D. Holowaty 17 June 2009

Select Calendar Prefaces

I.D. Holowaty 17 June 2009

I.D. Holowaty 17 June 2009

IntroCitations:• CSPD EdwVI 223 = Calendar of State Papers, Domestic Series, of the

Reign of Edward VI, 1547-53, entry no. 223 (15 May 1549)• CSPD 1598-1601 p393 = Calendar of State Papers, Domestic Series, of the

Reign of Elizabeth, 1598-1601 (1867) page 393• LP, V, p147, 313 = Letters & Papers, foreign and domestic, of the Reign of

Henry VIII, Volume V: 1531-32 (1880), page 147, entry 313.• TNA SP 11/1 = The National Archives, State Papers 11/1 (Queen Mary I)• RO / PRO SP 12/238 f.36 = The National Archives, State Papers 12/238

folio 36 (Queen Elizabeth I)http://go.galegroup.com/mss/researchTools.do?userGroupName=oxford&prodId=SPOL

Dates: Calendar years v regnal years• Some documents are dated by the regnal year rather than the calendar

year. The regnal year starts on the day the monarch came to the throne. Example:1 Elizabeth I means the first year of the reign of Elizabeth I. Elizabeth I came to the throne on 17 November 1558, so 1 Elizabeth I means some time between 17 November 1558 and 16 November 1559.

I.D. Holowaty 17 June 2009

Accessing SPO1

• Via OxLIP+ or SOLO• Search for SPO or State Papers in title field.• Listed in Early Modern, 1500-1800 section in History

subject list on OxLIP+.• Doesn’t like Firefox. Use IE.

I.D. Holowaty 17 June 2009

Searching

• All – searches all in words in all calendars volumes, including indexes

• Calendars/transcript entries – all words in calendar /transcript entries

• Document title – only within titles of calendar/transcripts• Document Reference number – search for mss in

particular series or vol. of that series• Place of writing• Author/writer• Recipient

I.D. Holowaty 17 June 2009

Index in a Calendar

I.D. Holowaty 17 June 2009

• Search full-text of calendars

• Limit by reigns / years

• Wildcards: Witch*

• Proximity operators– Within: Queen w3 Scots– Near: Neville n3 Sir

Searching

I.D. Holowaty 17 June 2009

I.D. Holowaty 17 June 2009

I.D. Holowaty 17 June 2009

I.D. Holowaty 17 June 2009

I.D. Holowaty 17 June 2009

I.D. Holowaty 17 June 2009

Fuzzy searches

• Fuzzy search settings can enhance your search by retrieving near matches on a term or terms : Low, Medium, High

• full-text search on “bishop" with fuzzy searching set at Med will return results containing “bishop," “bishops," “archbishop,“ etc.Examples: habour~low

queen~med“king of england”~high

I.D. Holowaty 17 June 2009

I.D. Holowaty 17 June 2009

Searching

• Full-text searching:– Calendars & transcripts– Use wildcards, fuzzy searches, limits– Refine to collection and indexes

I.D. Holowaty 17 June 2009

Ref searches

Example: Visitation of Monasteries (1536)

Document Ref.: SP 1/102 f.84

Calendar Entry: LP x, 364

Task:

1. Search for MSS by Document Reference

2. Search for Calendar by calendar entry & title

3. Browse by MSS

4. Browse by Calendar

I.D. Holowaty 17 June 2009

1. Search for MSS by Document Reference

I.D. Holowaty 17 June 2009

Select Document reference number index

I.D. Holowaty 17 June 2009

Ignore TNA, PRO, etc.

Not case sensitive.

Use correction punctuation.

Enter string in quotation marks to search as a phrase.

I.D. Holowaty 17 June 2009

Ignore

Expand the Calendar entry.View full citations or view mss

I.D. Holowaty 17 June 2009

I.D. Holowaty 17 June 2009

I.D. Holowaty 17 June 2009

Search for the whole file by leaving out the folio number.

Need a min. number of characters. E.g. the following won’t work:

SP 1*

SP 1/*

I.D. Holowaty 17 June 2009

You can sort by document reference number

I.D. Holowaty 17 June 2009

View mss

I.D. Holowaty 17 June 2009

Rotate the mss.

Re-size the mss.

Switch to full-screen.

I.D. Holowaty 17 June 2009

Citing mss or calendar

I.D. Holowaty 17 June 2009

2. LP x, 364 Search for calendar by document title, entry number and reign

I.D. Holowaty 17 June 2009

Click on Browse

Volume is part of the Calendar volume title, not calendar entry or document title

I.D. Holowaty 17 June 2009

3. Browse for SP 1/102 f.84

I.D. Holowaty 17 June 2009

I.D. Holowaty 17 June 2009

I.D. Holowaty 17 June 2009

Click on Browse Calendar

I.D. Holowaty 17 June 2009

I.D. Holowaty 17 June 2009

4. Browse for LP x, 364

I.D. Holowaty 17 June 2009

If you only have the entry number, you will have to guess the page!

I.D. Holowaty 17 June 2009

Use page number if you have one.

I.D. Holowaty 17 June 2009

HMCS

PAUL E. J. HAMMERThe Uses of Scholarship: The Secretariat of Robert Devereux, Second Earl of Essex, c. 1585–1601English Historical Review, 1994; CIX: 26 - 51. p39

If you only have a vol. & page number, use Browse

I.D. Holowaty 17 June 2009

I.D. Holowaty 17 June 2009

HMCS

If you have an entry number, use Advanced Search.

I.D. Holowaty 17 June 2009

Tips

• If you have an entry number, a calendar title, recipient, etc. use Advanced Search.

• If you only have a volume and page number, use Browse Calendar.

• Quick Reference for Doc Ref search

“SP 1/102 f.84”

“Lansdowne vol /53 f.184”

I.D. Holowaty 17 June 2009

The Future

Upgrade in end of June ‘09:

1. Ability to limit to one Calendar volume

e.g. L&P Vol. 10

2. New search index ‘Entry number’

Raise funds for SPO 2-4!

I.D. Holowaty 17 June 2009

Questions & Hands-on

• If OxLIP+ doesn’t load, use http://tinyurl.com/l52wew for now.