making effective presentations. outline of presentation
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Making Effective Presentations
Outline of Presentation
Outline of Presentation
Purposes of Presentations
Outline of Presentation
Purposes of PresentationsTypes of Presentations
Outline of Presentation
Purposes of PresentationsTypes of PresentationsAnalysis of Speaking Situation
Outline of Presentation
Purposes of PresentationsTypes of PresentationsAnalysis of Speaking SituationElements of a Good Presentation
Outline of Presentation
Purposes of PresentationsTypes of PresentationsAnalysis of Speaking SituationElements of a Good PresentationOrganization of Presentations
Outline of Presentation
Purposes of PresentationsTypes of PresentationsAnalysis of Speaking SituationElements of a Good PresentationOrganization of PresentationsNotes and Outlines
Outline of Presentation
Purposes of PresentationsTypes of PresentationsAnalysis of Speaking SituationElements of a Good PresentationOrganization of PresentationsNotes and OutlinesVoice and Eyes
Purposes of Presentations
Purposes of Presentations
To inform
Purposes of Presentations
To inform to convey facts
Purposes of Presentations
To inform to convey facts present objective information, not opinion
Purposes of Presentations
To informTo persuade
Purposes of Presentations
To informTo persuade
to hold certain beliefs
Purposes of Presentations
To informTo persuade
to hold certain beliefs to take certain actions
Purposes of Presentations
Many are both informative and persuasive
Types of Presentations
Types of Presentations
Informal
Types of Presentations
Informal Require less preparation than formal
Types of Presentations
Informal Require less preparation than formal Given to familiar persons
Types of Presentations
Informal Require less preparation than formal Given to familiar persons
• Peer group
Types of Presentations
Informal Require less preparation than formal Given to familiar persons
• Peer group
• Immediate supervisors
Types of Presentations
Informal Require less preparation than formal Given to familiar persons
• Peer group
• Immediate supervisors
• Listeners familiar with your work
Types of Presentations
InformalFormal
Types of Presentations
InformalFormal
Require a fair amount of preparation
Types of Presentations
InformalFormal
Require a fair amount of preparation Audience is unfamiliar
Types of Presentations
InformalFormal
Require a fair amount of preparation Audience is unfamiliar Time limits are often imposed
Analysis of Situation
Analysis of Situation
Purpose of your presentation.
Analysis of Situation
Purpose of your presentation. Who is the audience?
Analysis of Situation
Purpose of your presentation. Who is the audience?
What do they know about the subject?
Analysis of Situation
Purpose of your presentation. Who is the audience?
What do they know about the subject? How do they feel about the subject?
Elements of a Good Presentation
Elements of a Good Presentation
Indicate the purpose of the presentation
Elements of a Good Presentation
Indicate the purpose of the presentationPreview what the presentation will cover
Elements of a Good Presentation
Indicate the purpose of the presentationPreview what the presentation will coverInclude clear transitions
Elements of a Good Presentation
Indicate the purpose of the presentationPreview what the presentation will coverInclude clear transitions Include specific examples and illustrations
Elements of a Good Presentation
Indicate the purpose of the presentationPreview what the presentation will coverInclude clear transitions Include specific examples and illustrationsSummarize major points
Elements of a Good Presentation
Indicate the purpose of the presentationPreview what the presentation will coverInclude clear transitions Include specific examples and illustrationsSummarize major pointsIndicate action you want audience to take
Organization of Presentation
Organization of Presentation
Same principles as writers use
Organization of Presentation
Same principles as writers use chronological
Organization of Presentation
Same principles as writers use chronological cause and effect
Organization of Presentation
Same principles as writers use chronological cause and effect problem and solution
Organization of Presentation
Same principles as writers use chronological cause and effect problem and solution comparison and contrast
Organization of Presentation
Same principles as writers use chronological cause and effect problem and solution comparison and contrast priority
Notes and Outlines
Notes and Outlines
Refer to main points
Notes and Outlines
Refer to main pointsSpecific facts
Notes and Outlines
Refer to main pointsSpecific factsQuotations
Notes and Outlines
Refer to main pointsSpecific factsQuotationsStatistics
Reading a Paper?
Reading a Paper?
Very,
Reading a Paper?
Very, very,
Reading a Paper?
Very, very, very,
Reading a Paper?
Very, very, very, boring,
Reading a Paper?
Very, very, very, boring, boring,
Reading a Paper?
Very, very, very, boring, boring, boring
Reading a Paper?
However…
Reading a Paper?
However… colloquial form
Reading a Paper?
However… colloquial form rehearse many times
Reading a Paper?
However… colloquial form rehearse many times can sound natural
Reading a Paper?
Advantages…
Reading a Paper?
Advantages… don’t have to remember everything
Reading a Paper?
Advantages… don’t have to remember everything keeps you from straying
Voice and Eyes
Voice and Eyes
Pace yourself.
Voice and Eyes
Pace yourself. Normal speech is about 150 words per minute.
Voice and Eyes
Pace yourself. Normal speech is about 150 words per minute. Speak quickly: tire audience quickly.
Voice and Eyes
Pace yourself. Normal speech is about 150 words per minute. Speak quickly: tire audience quickly. Speak slowly: audience can absorb your points.
Voice and Eyes
Pace yourself. Normal speech is about 150 words per minute. Speak quickly: tire audience quickly. Speak slowly: audience can absorb your points. Pauses help audience reflect on your subject.
Voice and Eyes
Vary the tone of your voice.
Voice and Eyes
Vary the tone of your voice. Maintain eye contact with members of your
audience.
Rules For Text Slides
Rules For Text Slides
Keep titles short
Rules For Text Slides
Keep titles short Don’t have the visual tell everything
Rules For Text Slides
Keep titles short Don’t have the visual tell everything Each line is a basic thought
Rules For Text Slides
Keep titles short Don’t have the visual tell everything Each line is a basic thoughtMaximum of five or six lines per slide
Rules For Text Slides
Keep titles short Don’t have the visual tell everything Each line is a basic thoughtMaximum of five or six lines per slideMaximum of six words per line
Rules For Text Slides
Type Styles:
Rules For Text Slides
Type Styles: Select simple type styles
Rules For Text Slides
Type Styles: Select simple type styles Use only one or two type styles per slide
Rules For Text Slides
Type Styles: Select simple type styles Use only one or two type styles per slide Retain those styles throughout
Rules For Text Slides
Type Styles: Select simple type styles Use only one or two type styles per slide Retain those styles throughout Style should enhance, not overpower, the
message
Rules For Text Slides
Type Styles: Select simple type styles Use only one or two type styles per slide Retain those styles throughout Style should enhance, not overpower, the
message
Use at least 28 and 40 point type (text and titles)
Avoid
Avoid
Visuals that can’t be read from the back of the room
Avoid
Visuals that can’t be read from the back of the room
Too much text for audience to read while you are speaking
Avoid
Visuals that can’t be read from the back of the room
Too much text for audience to read while you are speaking
Leaving a slide on the screen too long
Avoid
Visuals that can’t be read from the back of the room
Too much text for audience to read while you are speaking
Leaving a slide on the screen too longLetters too small to read
Avoid
Slides so busy audience doesn’t know what to focus on
Avoid
Slides so busy audience doesn’t know what to focus on
Confusing layouts
Avoid
Slides so busy audience doesn’t know what to focus on
Confusing layoutsHighly complex charts and diagrams
The End
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