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Linking Fiscal
CalWORKs
and CWS
CalWORKs/Child Welfare Partnership ProjectPhase II – Convening II
October 27, 2005
Fiscal Linking
Funding essentials– CalWORKs– CWS– Other funding – First 5
Linking the funding Linking time studies Leveraging grant funds
Introduction
Presenter: Dan Gardner, CPA– Former fiscal officer
San Luis Obispo County
– UC Davis trainer Fiscal Management for Human Services Fiscal Essentials for Children’s Services
– Fiscal consultant County Human Services County First 5 Commissions
Note: This presentation has not been reviewed or approved by CDSS.
Presentation Objectives
How to fund your county’s Linkages Program and activities
How to leverage your Linkages Grant
REV MAX = SERVICE MAX
Finding the Money
CalWORKs allocation
CWS allocation
Other sources
CWS compared to CalWORKs
When the Linkages Project began in California, many county directors believed CalWORKs was better funded than CWS.
Now, many directors believe both programs are inadequately funded.
CalWORKs Essentials
PCAB State budget County allocations “MOE” structure Closeout More info
Golden Days of PCAB
PCAB = Proposed County Administrative Budget
Ask for what you want– More staff!– New facilities!– Community contracts!– Cost of business increases!– Subject to CDSS review and approval
State Budget - CalWORKs
Funded by PCAB up until FY 00-01
Thereafter:– No more cost of business additions– Negative premises have reduced funding
Quarterly Reporting / Prospective Budgeting
State Budget - CalWORKs
-
500
1,000
1,500
2,000
Millions of Dollars
01-02 02-03 03-04 04-05 05-06
Fiscal Year
But … Many counties are not spending their
full CalWORKs allocation.
A serious problem …– Counties say they need more funding– But the lack of full spending sends a
message that more funding isn’t needed.
County Allocations CalWORKs
The slicing of the budget pie
PCAB days: based on each county’s request
Now: based mostly on prior expenditures and caseload – There can be substantial differences between
the state budget and the allocation for a specific county.
MOE Funding Structure Maintenance of Effort
Federal and State Dollars
$50
$100
Allocation
Over-MatchCo.$
$120
CountyDollars
$0
$10MOE
CloseoutCalWORKs
For most allocations, at closeout any unspent funds are redistributed to the County’s that overmatched.
However, not in CalWORKs.– For the past few years, any unspent
funds have been rolled over to the next year after being reappropriated.
Roll over is not county specific.
More Info
UC Davis training– Fiscal Management for
Human Services– Two days
CWS Essentials
SB 2030 PCAB State budget County allocations “Share of Cost” structure Closeout More info
Hopeful Days of SB 2030
Since 1984, each county’s allocation was based on its workload by component, and statewide workload standards.
In April 2000, SB 2030 recommended these statewide standards increase about 50% to fund new mandated activities since 1984.
Augmentation to CWS
Instead of up updating the statewide workload standards, the legislature in FY 00-01 approved an “augmentation” to the CWS allocation.
Also known as Emergency Workload Relief.
An increase of about 12%. May be used for Linkages activities
related to CWS
PCAB
Up until FY 01-02– Used to determine
estimated cost of business for the upcoming year.
Included increases for wages, benefits, overhead, etc.
State Budget - CWS
Up until FY 01-02, funded using 1984 workload standards and current cost of business.
Since FY 02-03, no more cost of business additions.
Some increases for new activities, such as relative home approvals and AB 636.
State Budget - CWS
-
200
400
600
800
1,000
1,200
1,400
Millions of Dollars
01-02 02-03 03-04 04-05 05-06
Fiscal Year
County Allocations CWS
County workload
/ Statewide standards
= Justified FTEs (Hold Harmless)
X County cost from FY 01-02
= CWS basic allocation
“Share of Cost”Funding Structure
Federal Share
State Share
County Share
Allocation
$0
$50
$100State
Augmentation$110Co.
Overmatch$120
CloseoutCWS
For most allocations, at closeout any unspent funds are redistributed to the County’s that overmatched.
This applies to CWS, however there is a limited amount available.– Recently, about 20-30% of county
overmatches have been reimbursed at closeout.
More Info
UC Davis training– Fiscal Essentials for
Children’s Services– Two days
Fiscal Academies– Bakersfield Nov. 7-8 2005– Santa Rosa Mar. 1-2 2006– Chico May 2-3 2006
CWS compared to CalWORKs
When the Linkages Project began in California, many county directors believed CalWORKs was better funded than CWS.
Now, many directors believe both programs are inadequately funded.
But, many counties are not spending their CalWORKs allocation and may use it for “eligible” Linkages activities.
Questions
About funding and allocations for CalWORKs and CWS.
How this information relates to your Linkages Program.
Other Funding
PSSF STOP CAPIT First 5 – Proposition 10
First 5 Proposal The county will develop a Linkages
Program for the benefit of children aged 0-5.
Services ABC will be provided and benefit DEF at a cost of XYZ.
First 5 will pay for 50% of the costs, and the county the remaining 50% with federal, state, and county funds.
Linking the Funding
Claiming Model
County costs, including salaries, benefits and overhead
Time study and direct cost codes
Program costs
PCD – Program Code Descriptions
Time Studies
Social workers may time study to a CalWORKs code if they perform the activity detailed in the PCD, Program Code Description.
Eligibility and employment services workers may time study to a CWS code if they perform the activity detailed in the PCD.
PCD Handout
Includes the CalWORKs and CWS Program Code Descriptions
PCD Example 6641
– CALWORKS INFORMATION AND REFERRAL
– Includes providing applicant with information regarding programs and services available within the CDSS. Includes referrals to community agencies. Activities include explaining support services for employed persons, diversion program, childcare program, Welfare-to-Work Supportive Services, Cal-Learn Program, Food Stamp Program, voter registration, etc.
Digging Deeper
So what exactly does this PCD mean? What does the term “etc.” mean?
We can compare the PCD to the legislation to understand in a broader context the phrase “information and referral.”
Comparison Handout This handout is based on a download
of AB 1542, the original CalWORKs legislation.
A word search is made on “information,” “referral,” “resource,” and “at risk.”
The document is summarized to show the context in which “information and referral” is used.
Comparing TSC 6641 to AB 1542 - CalWORKs
After reviewing time study code 6641 and the comparison handout of AB 1542, does it appear that a Social Worker could time study to 6641 when performing certain “linkages” activities?
Questions
About time study codes?
About PCD interpretations?
About funding your Linkages Program?
Leveraging Grant Fundingin CWS
It depends …
– on how it is handled in the CEC (County Expense Claim)
– and your county’s level of funding its CWS allocation
Extraneous One way is to charge the related grant
expenses to the “Extraneous” area of the CEC.
This removes the costs from CDSS programs on the CEC.
However, the grant funding is not leveraged. Another option is to create in the CEC a
County Only Program Code.
Extraneous Example
County expenditure (5,000)
County revenue: Grant 5,000 Total revenue 5,000
NCC - Net County Cost -
CWS Allocation Underspent
If your county does not fully fund your CWS allocation, you can use the grant as county
Federal Share
State Share
County Share
Allocation
$0
$50
$100
match and leverage it with state and federal funds by charging the related expenses to the CWS codes.
CWS Allocation Underspent
County expenditure (33,333)
County revenue: Federal @ 50% 16,667 State @ 35% 11,667 Grant 5,000 Total revenue 33,333
NCC - Net County Cost -
Supplantation!
Be careful to avoid supplanting county funds with grant dollars. You should be safe as long as …– A new or expanded service is provided,
and– County funding has not been reduced
from the prior year.
Avoid Supplantation
Prepare a budget adjustment
Appropriate expenditures for new activities
Show Federal, State, and Grant revenue with no County Cost
CWS Overmatched The grant replaces county share and
grant funds are leveraged with fed funds.
Federal Share
State Share
County Share
Allocation
$0
$50
$100State
Augmentation$110Co.
Overmatch$120
CWS Overmatch Example
County expenditure (10,000)
County revenue: Federal @ 50% 5,000 Grant 5,000 Total revenue 10,000
NCC - Net County Cost -
CWS Augmentation Underspent
This is tricky because additional services may be provided without a county share.
Federal Share
State Share
County Share
Allocation
$0
$50
$100State
Augmentation$110
CWS Augmentation Underspent
County expenditure (60,000)
County revenue: Fed augmentation @ 50% 25,000 State augmentation @ 50% 25,000 Federal @ 50% 5,000 Grant 5,000 Total revenue 60,000
NCC - Net County Cost -
Note: Assumes unspent augmentation of $50,000
Questions
About how to claim your Linkages Grant?
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