library workflow procedure and library block initiation

Library

Workflows

Procedure and

Library Block

InitiationADMC Library Team

October 2012

Login to HCT Portal: http://portal.hct.ac.ae . You should be seeing the same screenshot as shown below.

In the HCT Portal page, click the “Workflow Self

Services” menu. It will list down the Workflow sub-menu,

in which the “Jobs Waiting For My Approval” is

included. A new window will pop-up once clicked.

The new window “Jobs Assigned to Me” should appear:

To verify whether the student is clear or not, copy the

student’s H-number and paste it Millennium.

If the student is clear in Millennium, tick the Approve

button and click the Submit button at the bottom of

the page.

If the student has loans or fines, click the

View/Edit/Enter Personal Comments to add full

Millennium details.

In the Enter Comments box, the format to follow for

comments should be: “Full Millennium details – library block

initiated – date/ initials” Ex:

“Fine of 60 AED for Aladdin graded reader – library block initiated - 24/10/2012/ Benj”

Click Submit to proceed. It will take you back to Jobs

Assigned to Me window.

Note that students who have loans or fines also get

approved in the Workflows, the difference is you have

put a message in Millennium and initiate a library block

and which will be shown in the following slides.

To put message in Millennium: On the students’ record,

click Edit and Insert Message. The format should be:

“Library Block Initiated – date – initials”. Click ok to save.

To initiate library block: Go back to Portal and click

Faculty Self Service. Under the Library Services Staff,

click View Library Blocks. A new window --View Library

Block will appear when clicked.

In the View Library Blocks window, under the campus tab select Abu Dhabi Men’s College, type the student

ID and click submit. If you can’t find student, check

PACE or CERT. If not found, try All.

If not at ADM, PACE or CERT, check with Rita/ Reni to fix campus location.

In the Library Blocks window, click the Enter Block

hyperlink.

It will take you to the Enter Library Blocks window, the

Start Date should display the current date but if not,

click the small calendar icon and select the current

date. Leave the End Date as it is. Click Submit to

activate block.

Once block has been added, make sure to close all

active windows and logout your account once your done.