leveraging cloud based technology to increase productivity

Levering Cloud Based Technologies for Increased

Team Productivity

JustinDenton• JustinDentonisaTechnologyInnovator

• PhD(c)– AppliedManagement &Decision Sciences (WaldenUniversity)

• Masters,Communication &NetworkManagement (Keller Graduate)• Bachelors – Network&Telecommunications Management (DevryInstituteofTechnology)

• Certifications held:ITIL,MCDST,MCP,CrystalReports&soontoholdLeanSixSigmaGreen Belt

• DevelopednewTechnologiesatIBMwhichweredeployedtomillionsofnewIBMmachinesbetween2002to2011.

• WastheFacultyLeadandactingDeanfortheSchoolofTechnologyatRasmussenCollege.

• CurrentlyDirectorofThePersonalSupportCenter@CollegisEducationwhichmanagessupport for40Colleges&Universitiesacrosstheglobe.

• Co-FounderofLibChalk – Companyfocusedoninterweavingprinciples/technologiesofhighereducationintotheLibraryindustry.

• Justin’spassionsarenewtechnologies,education,businessprocessdevelopment,andacceleratingthegrowthofindividualsthroughcustomtailoringlearningtechnologies.

Want toseemore? Visit:https://www.linkedin.com/in/justindenton1/

LeveragingCloudBasedTechnologiesforIncreasedTeamProductivity

Doyoucommonlyfindyourselfworkingdifferentshifts,indifferentlocationsorjustwantingtocheck intoworkwhileyourownvacation?

Ifyou’reatthislevelofjugglingthenthisisthewebinarforyou. WewilldiscusshowtoutilizecloudbasedtechnologiessuchasOne-Note,GoogleDocs,GoogleApps,andotherMediaandSharingCollaborationsitesinawaytoincreaseyourandyourteam’soverallproductivity.

Wewillalsodiscusshowtomanagecrossteamcollaboration,keepthingsorganizedandhowtoensureaccountabilitytothevarioussimultaneouschangesthatwilloccurwhenusingcloudtechnologies.

Agenda

• Tools• Increaseproductivity• Cross-teamcollaboration• Keepingitorganized• Gettingpeopleon-board• Integrations

Whousessocialmedia&forwhat?ShowofyourDigitalHands..Generalcommunication?TalkingtoFriends?News?Work?

Whatiscloud(social)collaboration?

• Cloudcollaborationtoolsareatypeofenterprisecollaborationthatallowsemployeestoworktogetherondocumentsandotherdatatypes,whicharestoredoff-premisesandoutsideofthecompanyfirewall.

ToolsAllthetoolsyou’lleverneedtogetyourCloudefficiencies running…

Why usecloudtools?

• Rampantdisorganization• Lackofcollaboration• Overloadedinbox• In-abilitytocommunicateinrealtime• Hardtofindfiles• Nomethodofnotification

ThetoolsFile Sharing Tools:

• HighTail• SugarSync• DropCanvas• Minus• WeTransfer• Dropsend• SendSpace• Itrnsfr• TransferBigFiles• SendThisFile• OneHub• Droplr• CloudApp• Egnyte• Ge.tt• 4shared• MediaFire• Box.Net• DropBox• GoogleDrive

Communication Tools:• Azendoo• Contriber• eXo Platform• Fleep• Jostle• Kaleo Software• Moxtra• Pie• Rocket.Chat• Ryver• Hall• GoogleDocs• Yammer• Lync• Skype• Fuze• Glip• Boxtra24• MatterMost

Document Creation Tools:• GoogleApps• Office 365• Standstorm Oasis• Framasoft• Open365• Zoho• OX• HyperOffice• Think FreeOffice• LiveDocuments• GoogleApps

Anyoneusecloud-basedtools?

Mainpurposesforcloudbasedcollaboration

• Presentations• Projectmanagement• Historical&searchablecommunication• Documentmanagement• Filesharing• Knowledgesharing

Categories

FileSharing• OneDrive• Box.Net• DropBox• GoogleDrive

DocumentMgmt• Office365• GoogleApps

Presentations• Ubiq• Canva• Mural.ly

Communication• Slack• HipChat• Glip• Bitrix24

ProjectMgmt• Asana• Trello• Teamwork

WhatshouldIuse?

• Filesharing– GoogleDrive/DropBox• Documentmanagement– Office365• Presentations– GoogleHangouts• Communication– Slack,MSTeams• Projectmanagement– Trello

Increaseproductivity

Doyouhavetipsforhelpingproductivity?

Howcanthesetoolsincreaseproductivity?• Increasedcollaboration

• Higheroff-site productivity

• Runninghistoryofactivity

• Betteralternative toemail

• Capturesnon-email users

• Socialmedia liketoolset

• Abilitytointegrateallyourappsviaacentral location.

Maincommunicationplatform

Interfacetypes

Slack

HipChat

Glip

Bitrix24

Interfacetypes

• Theyallhaveaverycommonflow.• Manyusechannelstocommunicate• Allemploytwitterlikefeatures• Eachcanholdprivateconversations&buildgroupcommunication• Maingoalsofallistomaintainsearchablehistory

AccessibilitytotheMAXX!

• Selectatoolthatallowsyoutoaccessitfrommultipletypesofdevices.• Mobile• Desktop• Cloud• WebBrowser• SmartTV

Whochecksintothelibrarywhenyournotatwork?

Cross-teamcollaboration

WhyshouldItalktootherteams?

• Increasedteamcollaborationbuildsstrongerlibraries• Commonsetoftoolsbetweenalldepartments• Morepeople=morefun• Eliminatepassingthebucksyndrome• Nomorefingerpointing• Participantsformtogethertoachieveacommonpurpose

Inviteandadd

• Onceimplementedkeepinvitingandaddingpeople• Addteamsanddepartmentsandassignthemchannels• Nevergetridofthegeneralchannel• Makeannouncementschannel• InstallIntegrationsthatalldepartmentscanuse• Continuetoencourageotherstojoin• Extendoffersouttopatronsandvendors

Benefitfrom…

• Increaseddepartmentaltransparency• ImprovedculturewithintheLibrary• Makinginformationeasiertofind• Reducetheneedformeetings• Eliminatethechaosofemails• Embraceagoofy/sillybehaviorbutdedicateachannelforit.

• Iuse#random

IntegrationsKeepingyourtoolstalkingtooneanother

Whatareintegrationsandwhy?

• Integratingyourappsmakesyouroverallgoalmoreachievable• Choosingappsthatintegrateintoyourmaincommunicationplatform,increasesusage.• Sharefileseasier• Drivegreaterawareness• Minimizestheneedtoknowmultiplesystems

TONS!!!!Ofapps!!!

Knowledge,recognition,bots,surveys

• Givekudos&automatethemtoo• Leverageautomationbotstostreamlinerepetitivetasks• Putknowledgesharingonblast• Buildcustominterfaces• Integratedpolling• Emailtochannel

Keepingitorganized&getpeopleonboard

How?

• Useamaincommunicationplatformasyourmethodoforganization.• Manyoptionstoorganize

• Bypublicthreads• Byprivatethreads• Byteams

• Keepallperson-to-personcommunicationsinsamelocation• Continuetointegratecloudtools• Leveragesolutionasprimary/onlymeansofcommunication

Organization101

• Establishnamingconventionsforchannels• #location-department-channelpurpose• Usedescriptionareawhenaddingnewchannels

• LearnTwitterreferencing• #=channelreference• @=messagetonotifyapersonorgroup

• Centralizesiteadministration• Reviewandagreeonintegrations

• Limitintegrationoverload• Learntouseintegratedsearch• Establishetiquetteguidelines

Organization201

• Channelmanagement• LeaveChannelsyoudon’tuse• Archiveun-usedchannels• Adjustnotificationconfiguration

• Hostprivate&publicchannels• Hide/deletechannelswithnoactivity• Don’tmakeeverychanneladumpingground• LimitIntegrationstospecificchannels• Integrateasmanyappstomakeallactivitiescentrallylocated• Leveragereportingtomakebetterdecisions• Openachanneltothepublic

Gettingpeopleon-board

Howdoyougetpeopleonboardwithchange?

HowdoIgetpeopletousethisstuff?

• Startalibrarywideinitiative• Havetrainingonusageoftools• Slow&steady• BePERSISTENT!• Newtoolstypicallybringbetterfeatures• Outwiththeoldinwiththenew

Proofcase

• Integrationsarekeytomakingtheimplementationsuccessful.• Builtmoreintegrationsiftheydon’texist.• Leverageemailtochanneltobreakthebademailhabit.• ContinuetopullthingsintoyourMainCommunicationChannel.• LeverageappsthatuseintegrationsorhavetheabilitytosenditemsbacktoyourMainCommunicationChannel.

MainCommunicationChannel.(e.g.SLACK)

WhatNext??

JustinDenton

https://www.linkedin.com/in/justindenton1/