level 2 (assistant) module

Level 2 (Assistant) ModuleIPPC CODEX - OCS

Home To access Home page

Document Management

Document ManagementTo access Document Management page

Commenting end date of the documents

Document Invitations

Multiple Invitations to Level 3 (Commenters)

An option to invite (appoint) Commenter(s)

for all documents

Select Commenter(s) for each document

Set commenting end date for Commenter(s)

An option to send/edit email to

Commenter(s)

Click to send the invitations for all

documents

Able to duplicate the invitation setting from

one document to another

Click to invite (appoint) Commenter(s)

Level 3 (Reviewers/Commenters) Invitation

Able to invite (assign) multiple Commenter(s)

Able to edit (customize) the invitation message

Set the commenting end date for Commenter(s)

Option to send an email

Click to send the invitation

Comment Management

Comment ManagementAn option to paginate

the page – able to select the specific

page

Click to add the comment(s) on the

paragraph

Click to expand the paragraph vertically

An option to select specific Paragraph,

Comment Type, Author and/or Status

An option to set the number of

paragraphs to show per page

Export the comments in Excel and/or Word

format

Comment Management (cont’)• Refresh

• Reload the page• Verify All

• Verify all “Pending” comments• Withdraw All

• Withdraw all “Submitted” comments

Withdraw the “Submitted”

comment from Level-1

• Edit• To edit the

comment• Delete

• To delete the comment

• Verify• To verify the

comment

Un-verify the comment

Add/Edit CommentParagraph Type: Normal

Comment Types: Editorial Substantive Technical Translation

Add/Edit CommentParagraph Type: Poll

Comment Types: Poll

Add/Edit CommentParagraph Type: Question

Comment Types: Question

• Accept All• Accept all

comments that are shared with you or submitted to you

• Hide• To hide the

comment• Ask for clarification

• Ask the commenter to modify the comment again

• Accept• Accept this

particular comment

Accept, Clarify Comment(s)

Consolidate Comment(s)

Your own comment can be consolidated with other comments (same comment type) that shared or submitted

Click to accept the comment – system will

replace your existing comment with this

comment

Hide the comment

Comment(s) Submission Click to submit the verified comment(s)

Document Summary

Document Summary

Document can be downloaded during

the commenting period

Overall comment summary of Level-2 (you)

Summary of Commenter(s) submitted

comments

Assistant can review the verified comments from their Contact Point – if it

is enabled by CP

Commenting Period Extension

ExtendTo extend the commenting

period of Commenter(s)

• Select the Commenter(s) who are going to be extended

• Select and set the new commenting end date

Click to extend the commenting period – notifications will be sent to the extended users

Document Report

Report

All of your comments will be

listed here

Able to download in Excel and/or MS

Word format

An option to select the specific Comment Type, Status, Author and/or

Language

Document Rule Sharing

Document Rule Sharing

To add new (customize) sharing rule

A new rule is added – only for

this particular document

• Run• To execute the rule to

share the comments• Edit

• To edit the rule• Delete

• To delete the rule

Document Rule Sharing

• Activate/Deactivate the rule

• Set the rule name

Able to share with other countries/organizations

Able to specify the sharing options

Click to save the rule

Notification

NotificationTo view the notifications

Settings

Profile

Member Management

Application Settings

Sharing (Global)

To add new (customize) sharing rule

Global rules can be accessed from all

documents

Sharing (Global) – cont’

- Activate and define the rule name

- Select the user(s) to share with

- Select the sharing criteria

Sharing (Global) – cont’

Global sharing rule(s) can be seen from all documents

• Run• To execute the rule to

share the comments• Hide

• To hide the rule• Edit and Delete

• Can be done only from Setting>Sharing

Thank you