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1 Copyright Winshuttle 2014
Lean Data
Management
November 18th, 2014
Your Speakers Today
Evan Schulz, Sales Director, Winshuttle
Inderaj Sehmi, Solution Engineer, Winshuttle
Introduce Yourself to Us!
Time to Answer Polling Question 1 of 3
2
POLL #1
Please describe your role and responsibilities as they relate to
SAP business processes at your company.
(Please select one)
• Line of Business Management
• Business Analyst
• Information Technology Management
• Programmer – Systems Analyst
3
Agenda
Winshuttle Lean Data Management
Demonstration – End User Experience & Use Cases
Customer Case Studies
Summary and Q&A
4
Demonstration – Rapid Solution Authoring
Please use the GoTo Meeting Question & Answer Panel to ask your questions during
the webinar
Please participate in our POLLS during the webinar
We will be sending the link to the recording of this presentation later in the week
5
Today’s Webinar
Lean Data Management The right data in the right place at the right time
• Improve processes
• Reduce cost
• Continuous Improvement
25%
BAD
Decisions
ERP Data
Operations
Everything is Connected Data is the lifeblood of any organisation
Incorrect Delivery Addresses
8
25%
BAD
Decisions
ERP Data
Operations
Data Growth
Delays & Errors
Everything is Connected Data is the lifeblood of any organisation
Constant Activity
10
11
Direct costs Indirect costs
Delays /
errors
Speed /
accuracy
Data Management “Tax”
12
Idea Shelf DATA TAX R&D… MAKE, SELL…
28 days
2 days
Customer Example
• Reduced Material Master Creation
process from 28 days to 2
• $28M incremental revenue in 2013
13
FMCG Customer
Speed
Increase the speed of
updating and creating
new materials, vendors,
customers and other
master data records.
Quality
Improve data quality by
eliminating errors,
completing omissions
and preventing
duplicates.
Flexibility
Make continuous
improvements to data
processes without
complex infrastructure
or programming.
Data Collection
Rapidly capture all of
the data
Data Validation
Validate data against
rules inside and outside
of ERP
Data Movement
Migrate data en masse or
single transaction record
level
Lean Data Management
The right data, in the right place, at the right time.
POLL #2
Which of these SAP use cases would benefit your company and
thus help accelerate your SAP ROI?
(Please select all that apply)
• Streamlining SAP data entry and related workflow
• Improving SAP master data maintenance and control
• Creating SAP reports and queries with user friendly tools
• Integrating SAP with other legacy systems
• Easing the SAP upgrade & migration process
15
16
Heroes who transform the way
their companies work.
Copyright Winshuttle 2014
Inderaj Sehmi
Solution Engineer, Winshuttle
Demonstration: End User
Experience
Winshuttle Crawl/ Walk/ Run
17
Standardised
and automated
processes
Limited automated
processes and
manual data
maintenance
Tactical Strategic
Org
an
isati
on
al m
atu
rity
Organisational focus
Standalone Eliminate manual data entry
and free up valuable
resources
Capabilities
• Mass maintenance in Excel
• Ad-hoc queries to Excel or
Access
Governed Broader rollout to the
business without
compromising governance
Capabilities
• All Desktop capabilities
• Basic workflows on Excel
files
• Usage governance and
administration
Workflow Full automation of end-to-end
processes for data creation
and modification
Capabilities
• All Workgroup capabilities
• Web forms
• Custom workflows for
web forms and Excel files
• Server-based execution
• Process analytics
Customer
Create, Material
Master Linked
Script Mass Data Loading
END USER
EXPERIENCE
Workflow
Web
forms
Journal Entries
and Pricing
Conditions
Round Trip Validation and Round
Trip
Customer
Master Web
Form and
Workflow Process Automation
Updated
information
available
quicker
Process
Efficiencies
:
SLA targets
met
Familiar UI
:
Correct data
loaded to ERP
Customer
Create, Material
Master Linked
Script Mass Data Loading
Journal Entries
and Pricing
Conditions
Round Trip Validation and Round
Trip
Customer
Master Web
Form and
Workflow Process Automation
END USER
EXPERIENCE
Winshuttle Crawl/ Walk/ Run
20
Standardised
and automated
processes
Limited automated
processes and
manual data
maintenance
Tactical Strategic
Org
an
isati
on
al m
atu
rity
Organisational focus
Standalone Eliminate manual data entry
and free up valuable
resources
Capabilities
• Mass maintenance in Excel
• Ad-hoc queries to Excel or
Access
Governed Broader rollout to the
business without
compromising governance
Capabilities
• All Desktop capabilities
• Basic workflows on Excel
files
• Usage governance and
administration
Workflow Full automation of end-to-end
processes for data creation
and modification
Capabilities
• All Workgroup capabilities
• Web forms
• Custom workflows for
web forms and Excel files
• Server-based execution
• Process analytics
Customer Use
Cases
Customer Case Study
22
Maersk Global Service Centres (GSC)
9 SSC customers within A.P. Møller Maersk
Captive SSC
Phase 1Overview – 11 months into deployment
Locations: Pune, Chennai, Chengdu, Manila
Initial User Base: 170
Processes (Tcodes) Supported: 19
Benefits Received
60 FTE savings
100% + ROI
Case Study Video – Karsten Lund (URL)
Conference Speaker Session Video – Christian Salling (URL)
“We’ve realized substantial savings from Winshuttle, and with no application performance
issues. And with Winshuttle’s simple interface, we’ve actually seen increased usage in SAP
which means a higher ROI on our ERP investment.”
Maersk Line: F-28 Processing
18
Receive data from location in excel via
Format the data, check for missing information
Select payment
application scenario
Post payment through F-28 t-code manually field by field
Investigate not posted transactions and correct
the data
Repost payment
application manually field
by field
150 sec per transaction
Script Scope of the script No. of transaction Main Challenges
F-28 Post Incoming
Payment
0.50 Million Change from investigation done line by line to bulk
checking.
Receive data from location in Winshuttle
template
Run Winshuttle script for the batch (bulk
data)
Investigate not posted transactions and correct
the template
Rerun Winshuttle script on errors
(bulk data)
15 sec per transaction
Origin
al Pro
cess
Win
shuttle
Pro
cess
Customer Example Data Governance: • Background
– Early SAP adopters, as part of Eastman Kodak Company
– Global design shaped by early SAP functionality
– 78 company codes in 43 countries and 19 different languages
– Legacy Lotus Notes database applications to manage data change requests
• Goal – Long term plan to replace Material, Customer, Vendor and Pricing request processes in Lotus
Notes legacy application
• Solution – Implemented Winshuttle April 2012
– 2.1m transaction records have been uploaded using 308 scripts covering 63 different SAP transactions by 25 users and counting
– Identified use of forms & workflow for Material Master in July 2012
• Results – Within 4 weeks of starting the project they had a fully live US Dental Material Master Request
(MMR) process
“Winshuttle has been a great investment for Carestream. It allows us to build our platform for master data management in a modern way with tools that integrate into the back office seamlessly. We look forward to continued growth in the forms and workflow areas!”
Mary Farmer, Carestream
25
Heroes who transform the way
their companies work.
Copyright Winshuttle 2014
Inderaj Sehmi
Solution Engineer, Winshuttle
Demonstration:
Authoring
Solutions
Winshuttle
scripts to upload and
download data to
SAP Record, Map, Run
AUTHORING
SOLUTIONS
Enterprise
Workflow and
Web Form Solution
Automated Workflow
27
Forms and workflow scenario:
The solution authoring process
27
Record SAP
interaction
Design
workflow
process
Design look
and feel
Publish
solution
Assess
changing
requirements
Tweak design Publish solution
revision
Deploy continuous improvements rapidly
Evolve solution ownership
The Winshuttle Advantage
The right data, in the right place, at the right time.
• Skillsets required – SAP Functional knowledge
– Business Process knowledge
• Lean Solutions – Simple workflow development
– Short development cycle
• Empower business users – Simplified user experience
– Improved data validation
• Process visibility & governance
• Easy to adapt to changing business needs – Fast & flexible process improvement
– Supports iterative change
• Faster Time to Solution
• Faster Time to Value
Winshuttle Crawl/ Walk/ Run
30
Standardised
and automated
processes
Limited automated
processes and
manual data
maintenance
Tactical Strategic
Org
an
isati
on
al m
atu
rity
Organisational focus
Standalone Eliminate manual data entry
and free up valuable
resources
Capabilities
• Mass maintenance in Excel
• Ad-hoc queries to Excel or
Access
Governed Broader rollout to the
business without
compromising governance
Capabilities
• All Desktop capabilities
• Basic workflows on Excel
files
• Usage governance and
administration
Workflow Full automation of end-to-end
processes for data creation
and modification
Capabilities
• All Workgroup capabilities
• Web forms
• Custom workflows for
web forms and Excel files
• Server-based execution
• Process analytics
About Winshuttle
31
32
Referenceable Customer Base Thousands of enterprise customers in more than 60 countries
Staying Current with Winshuttle Winshuttle Website:
www.winshuttle.com
Winshuttle TV:
www.youtube.com/user/WinshuttleTV
Connect with us on:
www.facebook.com/winshuttle
www.twitter.com/winshuttle
www.linkedin.com/groups/Winshuttle-955267
Winshuttle Blog:
www.winshuttle.com/blog
Winshuttle Information Solution Exchange (WISE):
http://www.winshuttle.com/blog/wise-winshuttle-information-solution-exchange/
33
Thank You / Q&A
Recording and Q&A
to be mailed
34
Evan Schulz/ Sales Director, UKI
Inderaj Sehmi/ Solutions Engineer
POLL #3
Is SharePoint used at your company – if Yes, which version?
(Please select one)
• Yes – SharePoint 2013
• Yes – SharePoint 2010
• Yes – Windows SharePoint Server (WSS 3.0) – MOSS 2007
• Yes – but I do not know which version our company uses
• No – our company does not have SharePoint
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