(june 2011) practical approaches to policy development in institutions

PRACTICAL APPROACHES

TO POLICY DEVELOPMENT

IN INSTITUTIONS Preservation Policy-based Infrastructure for Digital

Library Research Environments Workshop

DAVE PCOLAR University Libraries

UNC-Chapel Hill

CAROLYN HANK School of Information Studies

McGill University

JCDL 2011 | Ottawa | 16 June 2011

TERMINOLOGY

DISAMBIGUATION

POLICIES?

POLICIES

PLANS

PROCEDURES

SOURCE: ICPSR: About Digital Preservation Policies at ICPSR http://www.icpsr.

umich.edu/icpsrweb/ICPSR/curation/preservation/policies/about-policies.jsp.

• In the Pledge project [PledgePolicyPrototype – DSpace

Wiki, 2007], policies are described as:

– A policy is typically a rule describing (or prescribing) the

interactions of actions that take place within the

archive, or a constraint determining when and by whom

an action may be taken. For example, a policy could

demand that every Item being submitted include an

approved deposit license. Another policy might

demand that every Bitstream in the asset store be

checked for content integrity (i.e. checksum

recomputed and compared with the checksum on

record) at least once in every six months.“

• Examples include:

– auditing, replication of content,

– automatic extraction and association of metadata,

– validation of checksums, format migration, and

trustworthiness.

PoDRI POLICIES

ORGANIZATIONAL

REPRODUCED FROM: McGovern, Nancy Y., “Digital Preservation and Policies,”

Digital Preservation Management Workshops and DigCCurr Institute , 2008-2011.

POLICY CONTINUUM

TECHNOLOGICAL

• High-level organizational policies

– Reflects intention of the organization

• Lower-level organizational policies

– Documents decisions of the organization

• Individual policy statement

– Regulates the actions of the organization

• Encoded policy statements

– Translates organization’s policies into actions

INTEROPERABILITY

Diversity of Tools/Repositories

• iBiblio, ContextMiner, Archivist Toolkit,

• Fedora, DSpace, ArchiveIT, ContentDM,

LOCKSS,

• aDORe, ExLibris DigiTool, Archon,

DocuShare,

• EPrints, Blackboard, SharePoint,

Documentum,

• L-Store, SRB, iRODS…

EG: PoDRI PROJECT

Emerging Integrative Frameworks

• Big Digital Machine

• Cooperative Strategies for Distributed Digital Preservation

• DuraCloud: Preservation Infrastructure in the Cloud

• TIPR: Towards Interoperable Preservation Repositories (DSpace, aDORe, and DAITSS)

EG: PoDRI PROJECT

INDIVIDUAL POLICY STATEMENTS

Mission & Governance

Service Policy

Collection Policy

Access Policy

Privacy policy

Non-Exclusive Deposit License

Format Support Policy

Withdrawal Policy

Metadata Policy

Contributor Policy

“Preservation Policy”

Encoded

Policy

Statement?

STEPS FORWARD