it governance committee meeting october 16, 2008 the brave may not live forever --- but the cautious...

IT Governance Committee MeetingOctober 16, 2008

The Brave

may not live

forever ---

but the cautious do

not live at all!

Sir Richard

Branson

Agenda

• What’s Hot? • Continued discussion of our last meeting.• Project Update• Revisiting our Technology Plan

Reach Inside the Technology Bag

What one piece of technology would allow you to do your job

more efficiently?

What is one thing that would help you in your job?

Valerie – Tablet PC like Terry’sLynne Reed – Virtual MeetingsDavid Weldon – Video Remote training sessions

Video feed from site(in field or from mobile command post) to EOCRFID for equipment on scenes to keep records of what units responded and

timeframesAudio to text for EMS to record as events occur rather than keying later

Lee Worsley – High speed wireless for video feedsMark Logan

Bar codes on tax billsSelf-serve payment at remote sites for taxes

Rick PilatoOnline application for eligibility for services –kiosks in libraries and other placesChat services to facilitate asking questions

Temple – pen that records strokes and produces text so you could transfer from notebook pages to text

Look Inside Your Department

Identify one inefficiency that causes you or your department

grief ?

What is one efficiency that causes you grief at work?

– Michelle Deese – need to better catalog custom or special maps and make them available via web

– Jennifer Mace – need a single input source for budget info to use in all reports and documents rather than having PeopleSoft AND Excel AND Word AND Publisher

– David Weldon – need Data Collection in field– Susan Branch – need better way to pull data from

multiple systems for reports and analysis– Jeanne Jarrett – PeopleSoft is too hard to use and

match

Reach Inside the Technology Bag

What one change would allow your department to

operate more efficiently?

A Quick Project Update

• Aerial Photo Project• 800 MHZ VIPER SYSTEM • Expenses Paid Through Payroll • School Surveillance by Sheriff’s Department • Unified Electronic Payment Processing System• Permit Center Application Replacement • SharePoint • Gov’t Center Expanded Video Surveillance • AVL Project for Emergency Vehicles

PossibilitiesMaking Them Happen

It is a great time to be an innovator

2007 Technology Strategic Plan*

Vision:Catawba County Government will embrace technology to improve service and efficiency, and provide seamless access for the public. This will be accomplished in a spirit of customer service, partnership, and consultation with our stakeholders. Our guiding principles are quality, creativity, innovation, integration, and cost effectiveness.

Mission:Provide leadership and guidance in all aspects of technology to enhance government services.

*

PossibilitiesSix Strategic Initiatives

It is a great time to be an innovator

Technology Strategic Plan*

Enable the public to interact with local government by providing secure access to information and the ability to efficiently conduct appropriate business 365/24/7.

*Empower the Public:

Improve outcomes, efficiency, responsiveness, and agility of services by transforming the management of information technology through best practices and shared resources.

*

The Future of the Enterprise

partners

trust

aggregate

centralized

collaborators

specialized

adapt

reputation

Self-organizing

outliers

Transform key business processes

through the effective use of

innovativetechnology and state-of-the-art

software.

*

Leverage innovative

partnerships to offer better

services.

Innovative Partnerships

*

Enable personnel by increasing the

efficiency and agility of the systems they depend on.

Empower the Workforce:

*

Improve public safety by leveraging modern information systems and technology.

*

How do we deliver the right information using the right toolsin the right formatto the right personat the right time?

The Challenge

And be Environmentally Responsible?

GREEN is the “in” Color

– Donate old functional computers to school children that do not have home computers.

– Send old computer equipment to a company that recycles electronic devices.

– Exchange CRT computer monitors with LCD monitors when computers are replaced.

– Provide computer applications at employees' homes, so they can complete required paperwork without having to drive to their office.

– Virtualization and server consolidation – Comprehensive telecommuting policy and enabling

technologies for working anywhere – “Think before you print” campaign – Web/video conferencing to reduce mileage costs

GREEN is the “in” Color

So what can I do?

GREEN is the “in” Color

– Unplug phone chargers and other chargers when not in use.

– Turn off you computer if you are going to be away for an extended time. Especially, overnight.

– Don’t store something just because you can.– Don’t print just because you can.– Be sure your computer monitor and hard drive are set

to sleep mode after 15 minutes.– Check energy consumption on purchases

• Equipment efficiency, server requirements, access• Energy analysis on projects

What is your responsibility?

*• Learn to use the technology• Use it responsibly• Report problems• Maintain security• Explore and expand functionality• Make connections/ Be creative• Add value to the organization• Think GREEN………

Empower the Workforce:

IT Governance Committee MeetingOctober 16, 2008

The Brave

may not live

forever ---

but the cautious do

not live at all!

Sir Richard

Branson