introduction to settings weave: assessment on your own terms

Introduction to Settings

WEAVE: Assessmenton Your Own Terms

Settings Scenarios

Scenario A:WEAVE Default Labels

A - WEAVE Assessment Using Default Labels

A - WEAVE Assessment Using Default Labels

Scenario B:WEAVE on Your Own Terms

B - WEAVE Assessment on Your Own Terms

B – WEAVE On Your Own Terms

B - WEAVE Assessment on Your Own Terms

(adding Your Own Instructions)

B – Add Your Own Instructions

Scenario C:WEAVE at Another Level

ABET

C – WEAVE At Another Level

C – Add Accreditation Termsor Other Custom Instructions

C1 - Report for Engineering

C2 - Report for English

WEAVE: Settings

Scenario A – WEAVE Default Terms– Use the classic assessment model

Scenario B – WEAVE On Your Own Terms– Tailor to your own language

Scenario C – WEAVE At Another Level– Set language by program/unit, cycle, role

+ Custom Instructions with any scenario

Settings as a Process

Measure Twice, Cut Once(Understand Your Tools)

#1 – Basic Settings

Begin with something familiar – a Label for a page you use in WEAVEonline.– Take a page worksheet and mark what

you would like to tailor … for your institution and/or for a particular entity.

#1 – Simple Example

#2 – Basic Settings

Find the location in Settings where that Label can be changed.– Become familiar with the Settings

engine itself.– Think about where the Label appears

and expand that location in Settings.

Where are Settings?

The Settings engine is a tree for working with

settings.

The five areas in Settings are the top tabs, plus WEAVE’s Navigation

(menus).

WEAVEonline Administrators can filter by area or to only see Settings

with data.

Getting Around in Settings

Locate the area and expand to the correct section:– Assessment

• Annual Reports– Labels

» Page Title

#3 – Basic Settings

Check the location and enter your own setting (which will be seen immediately).– Read the Setting description.– Click the + to the right for the entry

screen, which opens in place.– Carefully consider each part of the Setting

(one or more entities, cycles, and/or roles)

Blank Page Title Entry Screen

New Page Title – Simple Example

Defined-at-Entity Default

Retain this No if you always want this exact setting to show for everything in the cycle(s) and role(s) you are selecting.

Choose Yes if you want this setting to show for the cycle(s) and role(s) you are selecting, but you may allow altering the setting at other levels now or later. To Select an Entity, click the pull-down, which opens a collapsed Entity Tree.Choose to allow or limit inheritance.

#4 – Basic Settings

After you save by clicking Insert, confirm the setting by making two checks:– Click the + to the left of the Setting to

expand and see Data (text, Entity, Roles).– Go to page and cycle where your Page Title

setting should actually show and make sure it is correct.

#5 – Intermediate Settings

A more challenging example is a Label that is used in more than one place. A good one is Institutional Priorities.– Enter the Setting via the first area where

it shows … in this case, in Admin Tools.– This Label occurs in several forms in the

application, so this Setting calls for more.

#5 – Intermediate Example

The new Label shows in Admin Tools.

It also shows in Assessment and

Reports.

#6 – Intermediate Settings

Another example is challenging because it is easy to forget:– If you want a menu item to change for some

tabs in Assessment and Mapping, the place to go to in Settings is Navigation.

– Navigation changes will require a Refresh.– Note: not all menu items have a Setting

since changes can cause Support confusion.

#6 – Intermediate Example

#7 – Intermediate Settings

Often a page needs more than one change to Settings. – Re-envision what all is needed for the way

you want to use the page.– Change one or more Labels.– Consider whether changing Page Title

and/or Navigation, if available, is desirable.

#8 – Advanced Settings

Here are two examples of advanced uses for Settings:– Approval Process Labels– Outcome/Objective Association Leaf

Nodes

#8 – Approval Process Labels

#8 – Outcome/Objective Association Leaf Nodes

Restrict = YesRestrict = No

#9 – Advanced Settings

This is the WEAVE At Another Level Settings option, which can be used to develop multiple versions of a Setting for:– Different entities– Different cycles– Different roles

Each change requires its own setting.

#9a – Advanced Example

#9b – Advanced Example

#9c – How is this different?

#9d – Different Labels for Entities in the Same Cycle

vs.

#10 – Advanced Practice

Custom Instructions allow you to do many things:– Insert your own directions for a section you

have tailored to a use like Program Review.– Tell your users exactly what you want them

to include as they write mission or measure.– Put key definitions at just the right location.– Give one or more examples of best practice.

#10 – Advanced Examples

#10 – Advanced Examples

#11 – Cautions

It requires care to keep Settings for some sections in synch:– Analysis Questions (Admin Tools)– Analysis Answers; page title (Assessment)– Achievement Summary/Analysis

(Navigation)– Annual Report Sections (Admin Tools)– Annual Report; page title (Assessment)– Annual / Special Reporting (Navigation)

#12 –Two Contexts

Reports (and other pages) that you use in your work now will have two contexts:– The cycle and entity you selected prior to

coming to Reports (Cycle + Entity context)– The new Settings pull-down that allows you

to access WEAVE defaults whenever you wish (Settings context)

#12 – Contexts for Home

Cycle + Entity context

Settings context

#12 – Contexts for Reports

Settings context

Cycle + Entity context

#12 – Report for Your Own Settings

#12 – Report for Your Own Settings

#12 – Report with WEAVEonline Defaults – no

need for a Legend

Closing Tips for Settings:

Settings are visible immediately, so it may be smart to try changes in a single test entity first.Use your browser ‘Find’ command <Control><F> to highlight all settings that include a particular term (for example, Outcomes/Objectives). To see Navigation changes, click on the Reset hyperlink in the Settings engine (or log out).Remember consistency! There are terms such as ‘Analysis Questions’ and ‘Analysis Answers’ – to be consistent, you will need to change both.

For Further Information

Settings Worksheet Settings Cheat SheetSupport

8:30-5 Eastern, M-F1-877-219-7353support@weaveonline.com

We invite you to explorethe many ways to useWEAVE: Assessmenton Your Own Terms!