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Introduction to Microsoft ExcelIntroduction to Microsoft Excel

FeaturesFeatures

calculates and recalculates (immediate results)calculates and recalculates (immediate results)

graphical data representation (chart)graphical data representation (chart)

carries out “What-if” analysiscarries out “What-if” analysis i.e., an evaluation in which certain values are chani.e., an evaluation in which certain values are chan

ged in order to reveal the effects of those changes ged in order to reveal the effects of those changes on decision-makingon decision-making

Basic Arithmetic OperatorsBasic Arithmetic Operators

++ :- addition:- addition -- :- subtraction:- subtraction ** :- multiplication:- multiplication // :- division:- division ^̂ :- exponentiation:- exponentiation

TerminologyTerminology

WorksheetWorksheet consists of columns and rowsconsists of columns and rows the intersection of columns and rows is called the intersection of columns and rows is called

“cell”. “cell”.

Columns are denoted by letter, e.g. A, B, ..., Columns are denoted by letter, e.g. A, B, ...,

Rows are denoted by number, e.g. 1, 2, ...Rows are denoted by number, e.g. 1, 2, ...

TerminologyTerminology

Active cellActive cell the cell in which data is enteredthe cell in which data is entered ““F2” is the function key to modify the cell’s F2” is the function key to modify the cell’s

contentscontents

WorkbookWorkbook the collection of worksheets , the file format of the collection of worksheets , the file format of

MS Excel, its file extension is “XLS”MS Excel, its file extension is “XLS”

TerminologyTerminology

Cell reference/Relative addressCell reference/Relative address naming convention that starts with column, naming convention that starts with column,

then rowthen row e.g., A1, B7e.g., A1, B7

Terminology Terminology

Absolute reference/addressAbsolute reference/address a dollar sign “$” precedes column and rowa dollar sign “$” precedes column and row e.g. $A$1, $B$7e.g. $A$1, $B$7

N.B. N.B.

absolute address is used when the calculation absolute address is used when the calculation involved a fixed address/rangeinvolved a fixed address/range

TerminologyTerminology

RangeRange an address specified by the started and ended an address specified by the started and ended

cells with a colon in betweencells with a colon in between

e.g., A1:B7, $A$1:$B$7e.g., A1:B7, $A$1:$B$7 FormulaFormula

defined by user to perform specific calculation, defined by user to perform specific calculation, must be started with an equal sign “=”must be started with an equal sign “=”

e.g. =A1+B7e.g. =A1+B7

TerminologyTerminology

FunctionsFunctions a built-in formula that assists calculation, some a built-in formula that assists calculation, some

common functions of Excel are SUM, common functions of Excel are SUM, AVERAGE, COUNT, MIN, and MAX AVERAGE, COUNT, MIN, and MAX

MacroMacro records frequently used commands/operations, records frequently used commands/operations,

retrieves in future to perform the recorded retrieves in future to perform the recorded commands in single runcommands in single run

FunctionsFunctions

function can be edited directly in the cell or;function can be edited directly in the cell or; using the Function Wizardusing the Function Wizard

Edit MenuEdit Menu

contains the “Cut”, “Paste” and “Copy” contains the “Cut”, “Paste” and “Copy” commandscommands

Delete...Delete... deletes the selected columns or rowsdeletes the selected columns or rows

Delete SheetDelete Sheet remove the current selected worksheet from remove the current selected worksheet from

workbookworkbook

Format CellFormat Cell

Number formatNumber format

DecreaseDecimal

CurrencyStyle Increase

DecimalPercentageStyle

CommaStyle

Insert MenuInsert Menu

NameName defines a name to a rangedefines a name to a range

PicturePicture inserts picture/clipart into a worksheetinserts picture/clipart into a worksheet

Insert MenuInsert Menu

WorksheetWorksheet inserts a blank worksheet to a workbookinserts a blank worksheet to a workbook

ChartChart inserts a chart object into current or a new inserts a chart object into current or a new

worksheetworksheet

Inserting ChartInserting Chart

selects the data range where the chart is selects the data range where the chart is created from (CTRL+Mouse)created from (CTRL+Mouse)

selects the Chart Wizardselects the Chart Wizard selects the type of chartsselects the type of charts enters the details of chart such as titles, enters the details of chart such as titles,

scales, etc.scales, etc.

Modifying ChartModifying Chart

double click on the Chart object to modify double click on the Chart object to modify the items in the Chartthe items in the Chart

Modifying Axis ScaleModifying Axis Scale

double click on the axisdouble click on the axis edits the “Scale”edits the “Scale”

Modifying LegendModifying Legend

right-click on the graphright-click on the graph chooses “Format Data Series”chooses “Format Data Series” edits the “Name and Values” boxedits the “Name and Values” box

Creating Combination GraphCreating Combination Graph

the data have to be specified twice at the the data have to be specified twice at the first step in creating the graphfirst step in creating the graph

Protecting A WorksheetProtecting A Worksheet

worksheet can be locked to prevent from worksheet can be locked to prevent from editing by othersediting by others

Tools MenuTools MenuProtectionProtectionProtect SheetProtect Sheet

Split WindowSplit Window

SetupSetup Window MenuWindow MenuSplitSplit moves the split linesmoves the split lines

ClearClear Window MenuWindow MenuRemove SplitRemove Split

Freeze PanesFreeze Panes

SetupSetup positions the active cellpositions the active cell Window MenuWindow MenuFreeze PanesFreeze Panes

ClearClear Window MenuWindow MenuUnfreeze PanesUnfreeze Panes

Data SortingData Sorting

selects the range to be sortedselects the range to be sorted Data MenuData MenuSortSort specifies the sorted key and ordered methodspecifies the sorted key and ordered method

Data FilteringData Filtering

SetupSetup selects the header rangeselects the header range Data MenuData MenuFilterFilterAutoFilterAutoFilter chooses the drop down box and specifies chooses the drop down box and specifies

the criteriathe criteria

Data FilteringData Filtering

ClearClear Data MenuData MenuFilterFilterAutoFilterAutoFilter

Working On Multiple WorksheetsWorking On Multiple Worksheets

cell/range can be linked to other worksheetscell/range can be linked to other worksheets

e.g., cell B1 in Sheet2 contains the formula:e.g., cell B1 in Sheet2 contains the formula:

=Sheet1!A10=Sheet1!A10

Logical FunctionsLogical Functions

IF()IF()

NOT()NOT()

AND()AND()

OR()OR()

Function - IF()Function - IF()

returns one value if logical test is true, anotreturns one value if logical test is true, another value if logical test is falseher value if logical test is false

Syntax:Syntax:

IF(logical_test, value_if_true, value_if_false)IF(logical_test, value_if_true, value_if_false)

Example Example

IF(9 < 8,C1+1,D1*2)IF(9 < 8,C1+1,D1*2)

If If 9 < 8 9 < 8 thenthen

returns C1+1returns C1+1

otherwiseotherwise

returns D1*2returns D1*2

IF(9<8, C1+1, D1*2)IF(9<8, C1+1, D1*2)

Example -IF()Example -IF()

Logical testLogical test

otherwiseotherwisethenthen

Function - AND()Function - AND()

Syntax:Syntax:

AND(logical_1, logical_2, ...)AND(logical_1, logical_2, ...)

Example Example

IF(AND(A1>0,B1>0),C1,D1)IF(AND(A1>0,B1>0),C1,D1)

AA BB AND(A, B)AND(A, B)TRUETRUE TRUETRUE TRUETRUETRUETRUE FALSEFALSE FALSEFALSEFALSEFALSE TRUETRUE FALSEFALSEFALSEFALSE FALSEFALSE FALSEFALSE

returns true ifreturns true if

all the logical valuesall the logical values

are true.are true.

Function - OR()Function - OR()

Syntax:Syntax:

OR(logical_1, logical_2, ...)OR(logical_1, logical_2, ...)

Example Example

IF(OR(A1>0,B1>0),C1,D1)IF(OR(A1>0,B1>0),C1,D1)

AA BB OR(A, B)OR(A, B)TRUETRUE TRUETRUE TRUETRUETRUETRUE FALSEFALSE TRUETRUEFALSEFALSE TRUETRUE TRUETRUEFALSEFALSE FALSEFALSE FALSEFALSE

returns true ifreturns true if

one of the logical one of the logical

values is true.values is true.

Function - NOT()Function - NOT()

negates the logical negates the logical valuevalue

Syntax:Syntax:

NOT(logical_value)NOT(logical_value)

AA NOT(A)NOT(A)TRUETRUE FALSEFALSEFALSEFALSE TRUETRUE

Statistical FunctionsStatistical Functions

COUNT()COUNT()

COUNTIF()COUNTIF()

COUNTA()COUNTA()

COUNTBLANK()COUNTBLANK()

AVERAGE()AVERAGE()

SUM()SUM()

SUMIF()SUMIF()

SUMPRODUCT()SUMPRODUCT()

SUMSQ()SUMSQ()

LARGE()LARGE()

MIN()MIN() SMALL()SMALL()

MAX()MAX() RANK()RANK()

Function - COUNT()Function - COUNT()

counts the number of numeric entries counts the number of numeric entries in in the given argumentthe given argument

Syntax:Syntax:

COUNT(value1, value2, ...)COUNT(value1, value2, ...)

ExampleExample

COUNT(A1:B7)COUNT(A1:B7)

Function - COUNTIF()Function - COUNTIF()

counts the number of entries counts the number of entries in the specifiein the specified range d range that satisfies the given criteriathat satisfies the given criteria, not, note that the criteria has to be e that the criteria has to be “quoted”“quoted”

Syntax:Syntax:

COUNTIF(Range, Criteria)COUNTIF(Range, Criteria)

ExampleExample

COUNTIF(A1:B7, “>=40”)COUNTIF(A1:B7, “>=40”)

Function - COUNTA()Function - COUNTA()

counts the number of non-empty entries counts the number of non-empty entries in in the specified rangethe specified range

Syntax:Syntax:

COUNTA(Range)COUNTA(Range)

ExampleExample

COUNTA(B2:E6)COUNTA(B2:E6)

Function - COUNTBLANK()Function - COUNTBLANK()

counts the number of blank entries counts the number of blank entries in the in the specified rangespecified range

Syntax:Syntax:

COUNTBLANK(Range)COUNTBLANK(Range)

ExampleExample

COUNTBLANK(B2:E6)COUNTBLANK(B2:E6)

Function - AVERAGE()Function - AVERAGE()

calculates the average calculates the average of a given of a given argumentsarguments

Syntax:Syntax:

AVERAGE(number1, number2, ...)AVERAGE(number1, number2, ...)

ExampleExample

AVERAGE(A1:B7)AVERAGE(A1:B7)

Function - MIN()Function - MIN()

finds the minimum value finds the minimum value of a given of a given argumentsarguments

Syntax:Syntax:

MIN(number1, number2, ...)MIN(number1, number2, ...)

ExampleExample

MIN(A1:B7)MIN(A1:B7)

Functions - MAX()Functions - MAX()

finds the maximum value finds the maximum value of a given of a given argumentsarguments

Syntax:Syntax:

MAX(number1, number2, ...)MAX(number1, number2, ...)

ExampleExample

MAX(A1:B7)MAX(A1:B7)

Function - SUM()Function - SUM()

finds the sum finds the sum of a given argumentsof a given arguments

Syntax:Syntax:

SUM(number1, number2, ...)SUM(number1, number2, ...)

ExampleExample

SUM(A1:B7)SUM(A1:B7)

Function - SUMIF()Function - SUMIF()

computes the sum of “range2” if “range1” computes the sum of “range2” if “range1” satisfies the criteriasatisfies the criteria

Syntax:Syntax:

SUMIF(range1, criteria, range2)SUMIF(range1, criteria, range2)

ExampleExample

SUMIF(A2:A11, “>7”, B2:B11)SUMIF(A2:A11, “>7”, B2:B11)

Function - SUMPRODUCT()Function - SUMPRODUCT()

multiplies corresponding components in the multiplies corresponding components in the given array, and returns the sum of those given array, and returns the sum of those products.products.

Syntax:Syntax:

SUMPRODUCT(range1, range2)SUMPRODUCT(range1, range2)

ExampleExample

SUMPRODUCT(A2:A11, B2:B11)SUMPRODUCT(A2:A11, B2:B11)

Function - SUMSQ()Function - SUMSQ()

returns the sum of the squares of the returns the sum of the squares of the argumentsarguments

Syntax:Syntax:

SUMSQ(range1, range2)SUMSQ(range1, range2)

ExampleExample

SUMSQ(A2:A11, B2:B11)SUMSQ(A2:A11, B2:B11)

Function - LARGE()Function - LARGE()

returns the n-th largest value in the data setreturns the n-th largest value in the data set

Syntax:Syntax:

LARGE(range, n)LARGE(range, n)

ExampleExample

LARGE(A2:A11, 4)LARGE(A2:A11, 4)

Function - SMALL()Function - SMALL()

returns the n-th smallest value in the data sereturns the n-th smallest value in the data sett

Syntax:Syntax:

SMALL(range, n)SMALL(range, n)

ExampleExample

SMALL(A2:A11, 4)SMALL(A2:A11, 4)

Function - RANK()Function - RANK()

returns the rank of a number in a list of returns the rank of a number in a list of numbersnumbers

Syntax:Syntax:

RANK(num, range, order)RANK(num, range, order)

ExampleExample

RANK(A2, A2:A11)RANK(A2, A2:A11)

0 - descending0 - descendingnon zero - ascendingnon zero - ascending

Mathematical FunctionsMathematical Functions

ABS()ABS()

INT()INT()

MOD()MOD()

SQRT()SQRT()

ROUND()ROUND()

RAND()RAND()

TRUNC()TRUNC()

QUOTIENT()QUOTIENT()

Function - ABS()Function - ABS()

returns the absolute value returns the absolute value of a given numberof a given number

Syntax:Syntax:

ABS(number)ABS(number)

Example Example

ABS(-2) = 2ABS(-2) = 2

ABS(-12.5) = 12.5ABS(-12.5) = 12.5

Function - INT()Function - INT()

returns the integer/integral part returns the integer/integral part of a given numof a given numberber

Syntax:Syntax:

INT(number)INT(number)

Example Example

INT(2.58) = 2INT(2.58) = 2

INT(-2.5) = -3 (take the smallest integer)INT(-2.5) = -3 (take the smallest integer)

Function - MOD()Function - MOD()

returns a remainder returns a remainder after a / b where bafter a / b where b

Syntax:Syntax:

MOD(number, divisor)MOD(number, divisor)

ExampleExample

MOD(5, 3) = 2MOD(5, 3) = 2

MOD(10,5) = 0MOD(10,5) = 0

Function - SQRT()Function - SQRT()

returns the square root returns the square root of a given numberof a given number

Syntax:Syntax:

SQRT(number)SQRT(number)

ExampleExample

SQRT(16) = 4SQRT(16) = 4

Function - ROUND()Function - ROUND()

rounds a number rounds a number to the specified nearest decimto the specified nearest decimal placeal place

Syntax:Syntax:

ROUND(number, decimal)ROUND(number, decimal)

Example Example

ROUND(10.475, 2) = 10.48ROUND(10.475, 2) = 10.48

ROUND(10.824, 0) = 11ROUND(10.824, 0) = 11

Function - ROUND()Function - ROUND()

Example Example

ROUND(123.47, -1) = 120ROUND(123.47, -1) = 120

ROUND(125.47, -2) = 100ROUND(125.47, -2) = 100

Function - TRUNC()Function - TRUNC()

truncates a number to an integer truncates a number to an integer by removing tby removing the fractional part of the numberhe fractional part of the number

Syntax:Syntax:

TRUNC(number)TRUNC(number)

Example Example

TRUNC(8.9) = 8TRUNC(8.9) = 8

TRUNC(-8.9) = -8TRUNC(-8.9) = -8

Function - QUOTIENT()Function - QUOTIENT()

returns the integer portion of a divisionreturns the integer portion of a division

Syntax:Syntax:

QUOTIENT(number1, number2)QUOTIENT(number1, number2)

ExampleExample

QUOTIENT(5, 2) = 2QUOTIENT(5, 2) = 2

QUOTIENT(16, 4) = 4QUOTIENT(16, 4) = 4

Function - RAND()Function - RAND()

generates a random number x, generates a random number x,

where 0 < x < 1where 0 < x < 1

Syntax:Syntax:

RAND()RAND()

ExampleExample

RAND() = 0.6196RAND() = 0.6196

Date & Time FunctionsDate & Time Functions

DATE()DATE()

NOW()NOW()

WEEKDAY()WEEKDAY()

Function - DATE()Function - DATE()

returns the (serial) number of a particular returns the (serial) number of a particular datedate

Syntax:Syntax:

DATE(year, month, day)DATE(year, month, day)

Example Example

DATE(99, 3, 12)DATE(99, 3, 12)

Function - NOW()Function - NOW()

returns the (serial) number of the current returns the (serial) number of the current date and timedate and time

Syntax:Syntax:

NOW()NOW()

Function - WEEKDAY()Function - WEEKDAY()

returns weekday number of the current datreturns weekday number of the current datee

Syntax:Syntax:

WEEKDAY()WEEKDAY()

11 SundaySunday

22 MondayMonday

33 TuesdayTuesday

44 WednesdayWednesday

55 ThursdayThursday

66 FridayFriday

77 SaturdaySaturday

Text FunctionsText Functions

LEFT()LEFT()

RIGHT()RIGHT()

MID()MID()

UPPER()UPPER()

LOWER()LOWER()

VALUE()VALUE()

EXACT()EXACT()

FIND()FIND()

SEARCH()SEARCH()

LEN()LEN()

TRIM()TRIM() CONCATENATE()CONCATENATE()

CHAR()CHAR() ISBLANK()ISBLANK()

PROPER()PROPER()

Function - LEFT()Function - LEFT()

copys character(s) from a string starting frocopys character(s) from a string starting from leftm left

Syntax:Syntax:

LEFT(text, num)LEFT(text, num)

ExampleExample

LEFT(“Final Fantasy”, 5) = “Final”LEFT(“Final Fantasy”, 5) = “Final”

number of char.number of char.to copyto copy

Function - RIGHT()Function - RIGHT()

copy character(s) from a string starting from copy character(s) from a string starting from rightright

Syntax:Syntax:

RIGHT(text, num)RIGHT(text, num)

ExampleExample

RIGHT(“Type-R”, 1) = “R”RIGHT(“Type-R”, 1) = “R”

number of char.number of char.to copyto copy

Function - MID()Function - MID()

copy character(s) from a string, starting at tcopy character(s) from a string, starting at the position you specifyhe position you specify

Syntax:Syntax:

MID(text, start_pos, num)MID(text, start_pos, num)

ExampleExample

MID(“R34 GT-R”, 5 , 4) = “GT-R”MID(“R34 GT-R”, 5 , 4) = “GT-R”

number of char.number of char.to copyto copy

startingstartingpositionposition

Function - UPPER()Function - UPPER()

converts all letters in a text string to uppercaconverts all letters in a text string to uppercasese

Syntax:Syntax:

UPPER(text)UPPER(text)

ExampleExample

UPPER(“toyota”) = “TOYOTA”UPPER(“toyota”) = “TOYOTA”

Function - LOWER()Function - LOWER()

converts all letters in a text string to lowercaconverts all letters in a text string to lowercasese

Syntax:Syntax:

LOWER(text)LOWER(text)

ExampleExample

LOWER(“HONDA”) = “honda”LOWER(“HONDA”) = “honda”

Function - TRIM()Function - TRIM()

removes all spaces from text except for singremoves all spaces from text except for single spaces between wordsle spaces between words

Syntax:Syntax:

TRIM(text)TRIM(text)

ExampleExample

TRIM(“ Bio Hazard ”) = “Bio Hazard”TRIM(“ Bio Hazard ”) = “Bio Hazard”

Function - CHAR()Function - CHAR()

returns the character specified by the ASCII returns the character specified by the ASCII codecode

Syntax:Syntax:

CHAR(num)CHAR(num)

ExampleExample

CHAR(65) = “A”CHAR(65) = “A”

ASCIIASCIIcodecode

Function - VALUE()Function - VALUE()

converts text to numberconverts text to number

Syntax:Syntax:

VALUE(text)VALUE(text)

ExampleExample

VALUE(“2048”) = 2048VALUE(“2048”) = 2048

Function - EXACT()Function - EXACT()

compares two strings and returns TRUE if tcompares two strings and returns TRUE if they are exactly the same, FALSE otherwisehey are exactly the same, FALSE otherwise

Syntax:Syntax:

EXACT(text1, text2)EXACT(text1, text2)

ExampleExample

EXACT(“IS200”, “IS 200”) = FALSEEXACT(“IS200”, “IS 200”) = FALSE

Function - FIND()Function - FIND()

finds a string from another string, returns the pofinds a string from another string, returns the position of the char. foundsition of the char. found

Syntax:Syntax:

FIND(text1, text2, start_pos)FIND(text1, text2, start_pos)

ExampleExample

FIND(“O”, “TOYOTA”, 3) = 4FIND(“O”, “TOYOTA”, 3) = 4

FIND(“o”, “TOYOTA”) = ERRORFIND(“o”, “TOYOTA”) = ERROR

Function - SEARCH()Function - SEARCH()

similar to FIND, but the search string is not cassimilar to FIND, but the search string is not case sensitivee sensitive

Syntax:Syntax:

SEARCH(text1, text2, start_pos)SEARCH(text1, text2, start_pos)

ExampleExample

SEARCH(“O”, “TOYOTA”, 3) = 4SEARCH(“O”, “TOYOTA”, 3) = 4

SEARCH(“o”, “TOYOTA”) = 2SEARCH(“o”, “TOYOTA”) = 2

Function - PROPER()Function - PROPER()

capitalizes the first letter in text. Converts all otcapitalizes the first letter in text. Converts all other letters to lowercaseher letters to lowercase

Syntax:Syntax:

PROPER(text)PROPER(text)

ExampleExample

PROPER(“EXCEL is easy”) =PROPER(“EXCEL is easy”) =

““Excel Is Easy”Excel Is Easy”

Function - CONCATENATE()Function - CONCATENATE()

join several text strings into one stringjoin several text strings into one string

Syntax:Syntax:

CONCATENATE(text1, text2, ...)CONCATENATE(text1, text2, ...)

ExampleExample

CONCATENATE(“EXCEL ”, “is easy”) = CONCATENATE(“EXCEL ”, “is easy”) = “EXCEL is easy”“EXCEL is easy”

Equivalent Operator - &Equivalent Operator - &

join several text strings into one stringjoin several text strings into one string

Syntax:Syntax:

text1 & text2 & ...text1 & text2 & ...

ExampleExample

““EXCEL ” & “is easy” = “EXCEL is easy”EXCEL ” & “is easy” = “EXCEL is easy”

Function - ISBLANK()Function - ISBLANK()

test whether or not the cell is empty.test whether or not the cell is empty.

Syntax:Syntax:

ISBLANK(val)ISBLANK(val)

ExampleExample

ISBLANK(A15) = FALSEISBLANK(A15) = FALSE

Function - LEN()Function - LEN()

returns the length of a string.returns the length of a string.

Syntax:Syntax:

LEN(text)LEN(text)

ExampleExample

LEN(“Excel”) = 5LEN(“Excel”) = 5

Lookup FunctionsLookup Functions

HLOOKUPHLOOKUP

VLOOKUPVLOOKUP

LOOKUPLOOKUP

Function - HLOOKUP()Function - HLOOKUP()

Syntax:Syntax:

HLOOKUP(lookup_value, lookup_range, HLOOKUP(lookup_value, lookup_range, row_num, matching)row_num, matching)

rangerangeTRUE : approx. matchTRUE : approx. matchFALSE: exact matchFALSE: exact match

i.e., the row that returns the valuei.e., the row that returns the value

Function - HLOOKUP()Function - HLOOKUP()

When the value is foundWhen the value is foundin the 1st row, returns the in the 1st row, returns the

result from one of the rest ofresult from one of the rest ofthe row.the row.

Always lookup theAlways lookup the1st row1st row

Function - VLOOKUP()Function - VLOOKUP()

Syntax :Syntax :

VLOOKUP(lookup_value, lookup_range, colVLOOKUP(lookup_value, lookup_range, col_num, matching)_num, matching)

rangerangeTRUE : approx. matchTRUE : approx. matchFALSE: exact matchFALSE: exact match

i.e., the col. that returns the valuei.e., the col. that returns the value

Function - VLOOKUP()Function - VLOOKUP()

Always lookup theAlways lookup the1st col1st col

When the value is foundWhen the value is foundin the 1st col, returns the in the 1st col, returns the

result from one of the rest ofresult from one of the rest ofthe col.the col.

Function - LOOKUP()Function - LOOKUP()

Syntax 1:Syntax 1:

LOOKUP(lookup_value,LOOKUP(lookup_value,

lookup_range, result_range)lookup_range, result_range)

must be same sizemust be same size

Function - LOOKUP() - Syntax 1Function - LOOKUP() - Syntax 1

lookup the valuelookup the valuefrom mfrom mthth row/col row/col

When the value is found When the value is found in the min the mthth row/col, row/col,

returns the result from returns the result from nnthth row/col. row/col.

Note:Note:Lookup range must be orderedLookup range must be orderedLookup and result range must have same sizeLookup and result range must have same size

Function - LOOKUP()Function - LOOKUP()

Syntax 2:Syntax 2:

LOOKUP(lookup_value, range)LOOKUP(lookup_value, range)

Function - LOOKUP()Function - LOOKUP()

NotesNotes Similar to HLOOKUP/VLOOKUPSimilar to HLOOKUP/VLOOKUP If cols <= rows (array/range size) thenIf cols <= rows (array/range size) then

lookup 1st collookup 1st col If cols > rows (array/range size) thenIf cols > rows (array/range size) then

lookup 1st rowlookup 1st row Always return the last row/colAlways return the last row/col

Function - LOOKUP() - Syntax 2Function - LOOKUP() - Syntax 2

When the value When the value is found in the is found in the

1st row/col, always 1st row/col, always returns the result returns the result

from the last row/col.from the last row/col.

Always lookup theAlways lookup the1st row/col1st row/col

Note:Note:cols <= rowscols <= rows, lookup , lookup 1st col1st colcols > rowscols > rows, lookup , lookup 1st rows1st rows

Macros (巨集 )Macros (巨集 )

Definition:Definition: a sequence of instructions that tells Excel to doa sequence of instructions that tells Excel to do

Purpose:Purpose: automates repetitive tasksautomates repetitive tasks

macro codes are stored in a Module sheetmacro codes are stored in a Module sheet

Automatic MacroAutomatic Macro

activates automatically whenever the activates automatically whenever the workbook is openedworkbook is opened

In MS Excel, the name of automatic macro In MS Excel, the name of automatic macro is “Auto_Open”is “Auto_Open”

Ordinary MacroOrdinary Macro

activates only when invoked by useractivates only when invoked by user

Macro FormatMacro Format

Sub Macro_Name()Sub Macro_Name()

Codes...Codes...

End SubEnd Sub

Macro RecorderMacro Recorder

the easiest way to create a macrothe easiest way to create a macro

ToolsToolsMacroMacroRecord New MacroRecord New Macro

enters macro name and starts recordingenters macro name and starts recording

Running A MacroRunning A Macro

ToolsToolsMacroMacro

chooses macro and click “Run”chooses macro and click “Run”

Editing A MacroEditing A Macro

chooses “Macro” from “Tools” menuchooses “Macro” from “Tools” menu chooses “Visual Basic Editor”chooses “Visual Basic Editor”