inside mfmp u - edition 10 · us know what you think! you received this newsletter as a designated...

MFMP recently released an

updated version of the

MFMP Buyer Manual.

Please take a look and let

us know what you think!

You received this newsletter as a designated Purchasing Agent/Office, Exception Handler, Invoice Manager,

Purchasing Liaison, Purchasing Gatekeeper, Invoice Gatekeeper, F&A Liaison, or System Administrator.

Welcome to the tenth edition of Inside MFMP U, a quarterly communication created specifically to keep customers up-to-date on MyFloridaMarketPlace (MFMP) training activities!

New Commodity Codes Coming Soon

MyFloridaMarketPlace is in the process of converting to the 19th version of the United Nations Standard Products and Services Code set (UNSPSC). The UNSPSC Change Management Group met to review and approve the enablement of new codes during the month of September. The new codes will be implemented in MFMP in October. Please view the Commodity Code Change Management Process webpage for more information about this process.

New MFMP Learning Paths

MFMP University has completed a redesign of the MFMP U website. Agency customers may now follow a tailored ‘path’ of online trainings, in-person workshops or webinars, and office hours (if applicable), to guide customers through training relevant to their specific role in the system. Each path also contains links to relevant manuals and job aids. This new format focuses on training by transaction type rather than by training channel.

Each learning path begins by showing graphically where the transaction falls in the source-to-pay process. It then lists the recommended steps for customers to follow to build their MFMP knowledge and skill sets.

Annual Vendor Inactivation Process

Each November, the MFMP team reviews and inactivates vendors without activity in the last two fiscal years. The inactivation criteria are listed below:

Business location has not received any MFMP purchase orders.

Business location has not received any payments from FLAIR, the state’s accounting system, or P-Card payments.

Business location has not been active in their Vendor Information Portal (VIP) account.

Business location has not logged into MFMP Sourcing.

Business location’s Office of Supplier Diversity (OSD) Certified Business Enterprise Certificate expired.

Agency customers will be unable to create orders or eQuotes for inactive vendors. Contact the MFMP Customer Service Desk with any questions.

Tenth Edition

Tip of the Quarter

Agencies now have the option to add additional functionality to their ‘CO No Workflow’ permissions. With this new functionality, any customer with the ‘CO No Workflow’ permission (See the Buyer Manual to learn more about this permission) can generate a reduced approval flow only containing the new On Behalf Of (OBO) if they:

Make a change to any ‘CO No Workflow’ field

AND

Update the OBO field.

If a change is made to the OBO and a field not on the CO No Workflow list, the system will generate the complete, standard approval flow.

For more information about this new functionality or to activate this functionally, contact the MFMP Customer Service Desk.