implementing successful mentoring schemes - middlesex university

Implementing Successful Mentoring SchemesBrightside Mentoring Conference 2013

Introductions

Dr Julie Haddock-Millar

Chris Rigby

Chandana Sanyal

• We are all: Practitioners, Consultants, Project Leaders, Researchers and Lecturers

• Why are we here: Share practice, learn from others and develop opportunities to collaborate

Aims & Objectives

Aim

• Explore how mentoring programmes work in practice

Objectives

• Understand how to create, implement and review a project throughout the lifecycle

• Consider the multi-stakeholder perspective• Identify project inhibitors and facilitators• Develop collaborative opportunities

Agenda

1. Share overview, insights and learning from our projects (20)

2. Offer opportunity to discuss (15)

3. Feedback and plenary discussion (20)

12/04/23Slide 4

Current & Recent Projects

1. Public Sector Mentoring Scheme (PSMS) & Public Sector Developmental Mentoring Scheme (PSDMS)

2. International Professional Mentoring Scheme (India) – IPMS(I)

3. LB Barnet Platforms Graduate NEET Employability Mentoring Scheme

4. Financial & Legal Skills Partnership VWE & OLM

12/04/23Slide 5

The Public Sector Developmental Mentoring SchemeBringing together early-career graduate scheme entrants as Mentors & University students as Mentees

Pre-programme Project Planning:

Project Team & Advisors

Terms of Reference

Project Team Membership

Roles

Project Handbook

Stakeholder Analysis

Identification of Strategic Drivers

Accessing funding streams

Evaluation strategy

Recruitment of Mentors & Mentees

Criteria definition

Positioning statement (500 words)

Media channels (intranet, email, F2F)

Design & distribute application form

Evaluate returns

Communicate decisions

One-day Mandatory Skills Workshop (x 4) attended

by both Mentors & Mentees

Mentor & Mentee partner preferences stated

Matching of Mentors & Mentees

Communication of pairings and relevant documentation Interim Evaluations

Summative Evaluation

Baseline Surveys

Design of Developmental

Assessment Centres

Allocation of Relationship Facilitator (role definition)

Design of One-day Mandatory Skills Workshop and

supporting materials e.g. Handbook, Code of Conduct

Launch Event & Focus Groups using Modified Nominal Group Technique

Delivery of DACs 1-4

Scoping & securing DAC venues &

planning logistics

Dissemination of Project Findings

Monthly Project Team meetings

10 hours of mentoring over 8-10 months

International Standards for Mentoring Programmes in Employment (ISMPE)

Six Core Standards have been identified including:

• Clarity of Purpose• Stakeholder Training & Briefing• Processes for Selection & Matching• Processes for Measurement & Review• Maintains High Standards of Ethics & Pastoral Care• Administration & Support

12/04/23Slide 7

PSDMS: Overview

Aim Develop public sector mentors who will support the goal of increased employability for a

diverse set of undergraduate student mentees who aspire to a career within the public sector.

Features

• 126 participants, 33 public sector organisations nationwide

• Partners: MU, LJMU, FDA, Cabinet Office

• Mentors & mentees attend a one day training workshop together

• Blended mentoring relationships

• Developmental assessment centre

• Baseline, interim and summative evaluation

IPMS(I): Overview

Aim

• Widen student engagement

• Create an opportunity to learn about international work practices

• Enhance employability

Features• 23 mentor- mentee relationships

• 23 mentors in senior roles across wide range of sectors in India

• Mentors & mentees offered online workshop development toolkit

• Monthly support sessions offered to mentees

• On-going support to mentor via email and also one-one annual meetings

• Progress update on relationship development

• Interim and summative evaluation

Stakeholders

PSMS/PSDMS

• Higher Education Institutions x 2

• FDA

• HEA

• BIS, ULA, Cabinet Office

• 31 mentor organisations: HMRC, MoJ, Defra, Home Office, Local Authorities

• Mentors

• Mentees

• Consultant: Professor D Clutterbuck

IPMS(I)

• Middlesex University Business School

• Mentors

• Mentor’s organisation ( in some cases only)

• Mentees

12/04/23Slide 10

Project Complexities

PSMS/PSDMS

• Managing Stakeholder Expectations

• Maintaining rigour• Managing the project lifecycle• Maintaining communication

between stakeholders• Maintaining communication

between project leaders and participants

IPMS(I)

• E mentoring relation development • E communication• Increased physical distance and

no geographical boundary• Voluntary nature of mentor

commitment• Reliability of media • Demands on project team

12/04/23Slide 11

Key Learning Points

PSMS/PSDMS

• Maintaining close communication and establishing the ‘Green’ light

• Developing an evaluation strategy at the outset and sharing it!

• Resource support• Involving participants in the

research and dissemination

IPMS(I)

• The utility of modern communication technologies

• Risk to mentor-mentee relationship

• Management of down time/offline periods

• Requirement on the Project Team to establish common ground

• Sustainability - building wider relationships with mentor’s organisation

12/04/23Slide 12

Group Discussion

15 minute round table discussion:

• Viability of project model in participant institutions• How to move from a project to a fully embedded

programme• Practical aspects of delivering mentoring projects• Obtaining funding for programmes• Sustaining programmes

12/04/23Slide 13

Plenary and Questions

• Viability of project model in participant institutions• How to move from a project to a fully embedded

programme• Practical aspects of delivering mentoring projects• Obtaining funding for programmes• Sustaining programmes

12/04/23Slide 14

Thank You!

PRESENTER CONTACT DETAILS

• Dr Julie Haddock-Millar: j.haddock-millar@mdx.ac.uk

• Chris Rigby: c.rigby@mdx.ac.uk

• Chandana Sanyal: c.sanyal@mdx.ac.uk

12/04/23Slide 15

PSDMS Showcase Video

12/04/23Slide 16

http://vimeo.com/53498754