implementing rosetta while integrating with a dam

Implementing Rosettawhile integrating with a DAM

A little background…Digitization began in 2000No thought of preservationNow have 130 TB Adding 5 TB per monthDigitize for internal and external clients

Leading up to RosettaFiles somewhat organizedMoved to archival serversPolicies createdDPS softwares evaluated Rosetta recommended, end of 2012

Digitization CDM

Pre-Rosetta workflow

PrimoDigital Archive – folders/files

Project Client

Archival images

Coll. and m’data admin

Web display

NO LINK BETWEEN ARCHIVE AND CDMNo preservation m’data

Deriv. imagesTech. m’dataSome desc. m’data

Most desc. m’data

Clients’ Items

Initial implementation goals

1. Create semi-dark archive connected to DAM

a. Master files in Rosettab. Derivative files in DAM

2. Input descriptive metadata in DAM to be mirrored in Rosetta

3. Create new collections workflow 4. Create legacy collections workflow

How did scope creep start?Communication problemsSales reps vs developers/trainersWere we clear enough during needs assessmentLack of pre-implementation knowledge Digital Preservation and Digital Operations with different needsWhich metadata where? Why?Rosetta as DAM?Every item in both systems or no?

Revised goals1. Create Submission Information &

Metadata (SIMP) ingest tool • Ingest IEs into both Rosetta and DAM

2. Archival Resource Key (ARK) to keep items connected

3. Move descriptive metadata to SIMP, input only in DAM• Title, ARK only metadata in Rosetta

4. Focus on new collections workflow

Digitization

CDM

Rosetta Workflow 1

PrimoRosetta

Project Client

Archival images

ARKNo desc.

m’data

Coll. and m’data admin

Web displayDeriv. imagesARKTech. m’dataSome desc. m’data

SIP/ARK

ML App

ARK

• Dual ingestions – but data not replicated

• CDM ingestion process remains as-is• ARK is new m’data field

• ARK is THE link between Rosetta and CDM

Digital Operations*Metadata ServicesDigital Preservation SIMP Tool

https://simp.lib.utah.edu

Staging

Folders

Digitized Content

Workflow 1

Digital Operations*Metadata ServicesDigital Preservation

Derivatives

Gallery

PACKAGING1.Select Content

(IEs)

2.Specify Package Title

3.Copy from Staging» Extract

Technical Metadata

» Create Derivatives

4.Mint ARK

Staging

Folders

Digitized Content

SIMP Toolhttps://simp.lib.utah.edu

Workflow 1

Staging

Folders

Digital Operations*Metadata ServicesDigital Preservation

Digitized Content

SIMP Toolhttps://simp.lib.utah.edu

METADATA EDITING

5.Set Metadata Template

6.Edit Metadata» Spreadshe

et» Save Data

7.Approve

PACKAGING1.Select Content

(IEs)

2.Specify Package Title

3.Copy from Staging» Extract

Technical Metadata

» Create Derivatives

4.Mint ARK

Derivatives Gallery

Descriptive

Metadata

Workflow 1

Staging

Folders

Digital Operations*Metadata ServicesDigital Preservation

Digitized Content

SIMP Toolhttps://simp.lib.utah.edu

SEND TO ROSETTA

9.Send to Rosetta» Checksum

s» METS

Record» Copy to

Digarch (UIT)

METADATA EDITING

5.Set Metadata Template

6.Edit Metadata» Spreadshe

et» Save Data

7.Approve

PACKAGING1.Select Content

(IEs)

2.Specify Package Title

3.Copy from Staging» Extract

Technical Metadata

» Create Derivatives

4.Mint ARK

DOWNLOAD .TSV

8.Download Metadata

Derivatives Gallery

Descriptive

Metadata

Workflow 1

SIMP: Administration

SIMP: Browse Servers

SIMP: Navigate collections

SIMP: Create Packages

What’s in those packages?

Thumbnail images

SIMP: Send to Rosetta

Rosetta view

DAM view

Rosetta ingests so far…

Where are we now?Rolling out SIMP to Library depts for testingGauging preservation needs/size by deptCoordinating workflows to ingest legacy filesPlanning Rosetta expansion beyond Library

Our biggest obstaclesBuilding the SIMP tool to work with a DAM as well as Rosetta before going LiveChanging the ways & order items are ingested into DAMMaking sure Rosetta wasn’t forgotten due to DAM focusCoordination with Ex Libris implementation team

Scope creep: the bad

Lengthened implementation periodStrained communicationMuddied Rosetta implementation with DAM concerns

Scope creep: the good

Created a more robust ingest toolMultiple platforms servedLibrary divisions came together, more cohesive

What did I learn?Communication is key!

No one cares about long-term preservation as much as you (it’s not their job to).Internal education is important.If a project gets too stressful, take a couple months off!

Questions?

Tawnya KellerDigital Preservation Archivist, J. Willard Marriott

Librarytawnya.keller@utah.edu

801.581.8594