implementation of the navision stat project – the erp solution for central government agencies

www.oes.dk

Implementation of the Navision Stat project

–The ERP solution for central

government agencies

By:Head of Division Torben Winther Kristensen Agency for Governmental Management

27 October 2004Brussels, Belgium

www.oes.dk

The Agency for Governmental Management

The mission of the Agency for Governmental Management is to contribute to ensuring the efficiency of the governmental agencies, primarily within the areas of accounting, financial control, payment management and digitalisation of administrative processes

The agency is furthermore in charge of issuing rules and regulations for central government financial administration and payment management - and of preparing the central government accounts for submission to parliament

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History and background

Strategy: Centralised to decentralised

Our aim was to decentralize the old mainframe system and be able to offer better financial management to governmental entities.

Agency for Governmental Management Accounting System

Financial Management

Governmental Agencies

Added features option

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Why Microsoft Navision?

• Market leading standard software using state-of-the-art technology

• Flexibility through optional modules for specific needs• Local access to data for querying and reporting• Qualified staff available, imposing lower costs of education and higher exchange of employees between public and private sector• Worldwide distribution network and established partnerships

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Navision Stat (”Governmental Edition”)

What is extra in the ”Governmental Edition”

Microsoft Navision 3.60

+ User Administration

+ Human Resource Module

+ Integration to central group systems

Enhancement < 20%

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Implementation

1998

Starting point

Afslutning af programmet

1999 2000 2001 2002 2003

20 early adapters

Implementation of 280 agencies

Customisation of the system

End of implementation

Navision Stat 2.60

2004

Upgrade Navision Stat 3.60

Phase 0

Phase 1

1-3 months

Navision Stat basic delivery

Phase 1 Phase 2

Phase 1 Phase 2

3 - 6 months

1+

In operation

Freeze

Freeze

Freeze

End of implementation

Method

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Implementation Model

Phase 0

Phase 1

1-3 months

Navision Stat basic delivery

Phase 1 Phase 2

Phase 1 Phase 2

3 - 6 months

1+

In operation

Freeze

Freeze

Freeze

End of implementation

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The Navision Stat project – a success

A successful project, based on:•Large scale implementation•Partnerships – agreement on pooling resources•Self managing and role based team structure •Phased implementation model - adhered to by all parties•Field proven implementation method

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Future governmental initiatives

• Electronic invoices will be mandatory in 2005:– Suppliers have to send electronic invoices– Local and central government bodies have to

receive electronic invoices– Local and central government bodies have to

support national IT standards (XML and digital signature)

• Accrual Accounting

Saving = € 30 million per year