http:// what is a research administrator?

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What is a Research Administrator?

Office of Research Administration

Grant and Contract Services (GCS)

Proposal Submission at UT Arlington

Objectives

General Lay of the LandWhat Do We (Pre-Award) DoDefinitionsProposal SubmissionWhen UTA is the SubcontractorWhen UTA has a Subcontractor (Lead)Internal FormsNIH OverviewNSF Overview

General Lay of the Land

Grant & Contract

Accounting

Regulatory Services provides support for four federally mandated review committees: Institutional Review Boards (IRB), the Institutional Animal Care and Use Committee (IACUC), the Institutional Biosafety Committee (IBC), the Committee on Research Integrity (CRI) and Export Control

ERA created and maintains the Profile System. If you have questions you can email them: erahelpdesk@uta.edu ERA provides programming and other consultation services to UTA departments via a charge center, Center for Online Development (CODE)..

OTM is responsible for the protection, marketing, and licensing of University created inventions and intellectual property (patents, copyrights and trademarks).

Input awarded budgets. GCA also generates invoices and billing statements, performs budget transfers and submits all financial reports.

What Do We Do

Pre-AwardProposal Submissions

Review Sponsor Requirements Form(s) Review/Assistance

Budget Review/Assistance Find Funding OpportunitiesInternal Forms/ApprovalsFacilitate “Just-In-Time” RequestsContract NegotiationSubcontract Preparation

Everything up to the Award Notice/Fully Executed Agreement

General Definitions

GrantContractPurchase OrderGift/DonationSubcontractConsultant

Grant

Support is for a public purposeProject is conceived by the investigatorInvestigator defines details of the project and retains

scientific freedomSponsor does not have substantial involvement in

the project

SUBMISSION TYPES:SUBMISSION TYPES:NewContinuationRenewalSupplement

Contracts

Terms negotiable (by varying degrees)Project typically benefits the sponsorSponsor exercises some direction or controlDeliverables and time frame are specifiedCan be modified or amendedCONTRACTS MAY BE: CONTRACTS MAY BE:

Cost ReimbursableFixed-Price

Purchase Order (PO)

A commercial document issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services the seller will provide to the buyer. Sending a PO to a supplier constitutes a legal offer to buy products or services.

PO’s generally come from:Lockheed MartinHarris CorporationBoeingAmerican AirlinesGeneral Dynamics

Gift/Donation

Voluntary and irrevocable transfer of money, services or property (e.g. equipment, personnel time and skill)

No expectation of or receipt of good or services from the recipient

No performance requirements written or oralGifts are handled through the Office of

Development (30 accounts)

Subcontract

By definition a subcontractor conducts project activities that are a primary purpose of the research program which, for whatever reason, are not conducted at the University. These activities should constitute a significant portion of the research program and require the leadership and direction of a responsible investigator located at the work site of the cooperating institution. Substantive work usually encompasses anyone or more of the following: personnel costs, supplies, equipment, travel and Facilities & Administration (F&A) costs needed by a third party.

Consultant

An independent contractor/external consultant is an individual or firm in the business of making recommendations based upon evaluations of circumstances, giving opinions on how to proceed with a given projects, or offering a proposal or plan. Independent contractors/external consultants perform a service or complete a specific task without supervision or control by the University.

Proposal Submission

Review the Solicitation (Request for Proposal (RFP), Request for Application (RFA), or Funding Opportunity Announcement (FOA))

Budget GuidelinesFacilities & Administration (F&A) allowedSTEM Tuition (College of Science & College of Engineering ONLY)Equipment Participant Support

Format Requirements Margins Page limitations Font size

Contractual terms and conditions at proposal stage

When UTA is the subcontractor

Read the RFP/FOARequired documents supplied to the lead

institution/businessStatement of work (SOW)Detailed budget Budget justificationCurriculum Vitae (CV)Institutional commitment letter (provided by

our office)

PI

When UTA has a Subcontractor (Lead)

Required documents supplied to UTA – Generally comes from the Sponsored Project OfficeStatement of work (SOW)Detailed budget Budget justificationCurriculum Vitae (CV)Institutional commitment letter signed by the

authorized official

Internal Forms

Proposal Stage Bluesheet Conflict of Interest Disclosure Cost-share If applicable IDC Distribution

Upon Receipt of Positive Review IRB Protocol Approval IACUC Protocol Approval IBC Protocol Approval Pre-Award (if agency allows and has been approved through

UTA)

Some agencies require IRB, IACUC, & IBC Protocol approval at proposal stage

NIH

Upcoming Deadlines for NIH

( P series) Program Project Grants and Center Grants

May 25th

Research Demonstration (R18/U18, R25)

Education ProjectsMay 25th

Construction Grants (C06/UC6) May 25th

Research Grants (R01)

June 5th

Research Career Development(K series)

June 12th

R03, R21, R33, R21/R33, R34, R36Other Research Grants

June 16th

Electronic Submission to NIH through grants.gov

Notify Pre-award SpecialistCreate eRA account if needed (send request to your Pre-

Award Specialist)

Find FOA and download application packageBegin Bluesheet for RoutingPrepare Application PackageSubmit Application to your Pre-Award SpecialistOGCS submits application to grants.gov

NIH New Guidelines

Shortened Page Limits. The page limit for the new Research Strategy section will be 6 or 12 pages, according to the chart below.  One additional page will be allowed for Specific Aims.  As always, if the FOA requires page limits that differ from the application instructions, the FOA page limits should be followed.    For resubmission and revision applications for most

programs, the Introduction will be limited to one page.Current Page Limit (Section 2-5 of the Research Plan)

New Page Limit (Research Strategy)

<25 6

25 12

>25 Follow FOA Instructions

Downloading an Application Package on grants.gov

NSF

NSF: Collaborative Proposal vs. Proposal with Subawards

Collaborative proposals may be submitted to NSF in one of two methods: as a single proposal, in which a single award is being requested (with subawards administered by the lead organization);

or by simultaneous submission of proposals from different organizations, with each organization requesting a separate award.

Proposal with Subawards

The single proposal method allows investigators from two or more organizations who have developed an integrated research project to submit a single, focused proposal. A single investigator bears primary responsibility for the administration of the grant and discussions with NSF, and, at the discretion of the organizations involved, investigators from any of the participating organizations may be designated as co-PIs.

Please note, however, that if awarded, a single award would be made to the submitting organization, with any collaborators listed as subawards.

Collaborative proposal

For these proposals, the project title must begin with the words "Collaborative Research:”.

The lead organization's submission will include a Cover Sheet, Project Summary, Project Description, References Cited, Biographical Sketches, Budgets and Budget Justification, Current and Pending Support, and Facilities, Equipment and Other Resources for their organization.

Want to Learn More?

Managing your Award @ UTAPost-Award Functions & Closeouts

July 13, 2010

http://www.uta.edu/ra/GCS/trainingresources.htm

Questions ????