how to recruit & keep good volunteers in your ministry

How to Recruit & Keep Good Volunteers in Your

Ministry

Let Us Pray…

How to Recruit & Keep Good Volunteers in Your

Ministry

What We Will Look At

The Continual Volunteer Ministry LeadersCircle

First Step - RECRUITCrawl/ Walk/ Run

The Seven Sins of RecruitingExpect Announcements to Get themGo at it AloneRecruit Life time people – not short termAssume “No” means “Never”Fall into the “BIC” trapBe People driven, not Project drivenGive the position the wrong title

First Step - RECRUITGeneral Recruitment – on-going efforts

(ex New Parishioner Packets, surveys to parents, invitations to parish organizations)

Specific Recruitment – advertise your need for volunteers (ex Ads in bulletin, newsletter notices, etc)

Targeted Recruitment – Personal invitations to individuals to help with specific programs.

Find lots of ideas HERE http://media.volunteermatch.org/docs/101Secrets/VolunteerMatch_101Secrets.pdf

Second Step – Screen/ InterviewOur Archdiocese has a procedure.PGC class/ Volunteer Application/

Background Check Ask your Parish office and be diligent or

visit www.rcan.org .

Interviews are helpfulThis PDF (http://

www.oursharedresources.com/Resource/ViewResource/303 ) is a good starting point for learning more.

Third Step - AppointVolunteer position agreement

Dates of appointment Key responsibilities Who is the supervisor/ contactsWhat are non – negotiable’s/ rules Signed and kept by you and the volunteer

Find a sample HERE (http://www.oursharedresources.com/Resource/ViewResource/597 )

Third Step - AppointAvailable From the

NFCYM ($7.00)Develop a template for education and

formation for youth ministry training programs and to write role descriptions, policies, or other procedures for parish youth ministries in a diocese

Determine the ministry staffing needs in the parish to recruit, develop and evaluate staff

Plan one’s professional development Manage volunteers, which includes

identifying needs, recruiting, orienting, training, and assessment.

Fourth Step – Train ThemThere are many options for training,

including:Diocesan Certification ProgramsDiocesan/regional training programsParish-level youth ministry training On-line training and video trainingBooks and articles On-the-job training for specific jobsGroup evaluation and feedback

Fourth Step – Train ThemHold an Orientation Might be Specific to role

Periodic updates (email, FB, texts, meetings)

Retreats and faith formation-faith sharing and prayer-community building and socializing-sharing stories about our experiences with

youth

5th/6th - Coach/ Direct/ EvaluateWhat are they doing wellWhat needs improvementSpecific and directConsequences including terminationSee

http://www.idealist.org/info/VolunteerMgmthttp://www.cvacert.org/http://www.energizeinc.com/http://managementhelp.org/staffing/volunteers.htmhttp://www.volunteerpower.com/

Seventh Step - RecognizeCreate a culture of appreciation

Straight from the youthFrom the parish, in the bulletin, from the

PastorDinnersCertificatesOfficial types of recognition like:

NFCYM Awards given out in Archdiocesehttp://www.presidentialserviceawards.gov/http://www.oneoc.org/services/volunteer-services/sov/sov-history/

Eighth Step – Reengage Don’t assume they want to do the exact same

job every yearConsult with themGive them opportunities to try on new rolesGive them a chance to rest or bow out Resource:

http://gettingattention.org/2010/10/volunteer-communications

/

The Cycle!

The Continual Volunteer Ministry LeadersCircle

Final Thoughts

Some Office / Center Promo Time

A video to wrap us up

Thank You For Attending! MERRY CHRISTMAS and a HAPPY NEW YEAR!!