highlights from the 11 national conference on...

Highlights From The 11th National Conference on Transportation Asset Management

GENERAL OVERVIEW

Conference Details

Conference held in Minneapolis, MN July 11-12, 2016 with additional

events on July 9-10 Attendance

448 On Site 65 Live Streaming Total: 513

On-Site Attendees

Conference Schedule

Tracks “How To” – Technical Sessions to Advance the

State of Practice Connecting Risk and Asset Management Data, Performance Measurement, & Target

Setting Moving Beyond MAP-21 Transportation Asset Management

Implementation Transit Climate Change & Extreme Weather Events

New At This Conference

Live Streaming Interactive Questions

Technology Transfer Opportunities

Recorded sessions & presentations available

Conference summary report Conference webinars TRB-sponsored FHWA/AASHTO-sponsored

Closing Session Panelists “How To” – Technical Sessions to Advance the State

of Practice – Scott Richrath Connecting Risk and Asset Management – Matt

Hardy Data, Performance Measurement, & Target Setting

– David Schrank Moving Beyond MAP-21 – Brad Allen Transportation Asset Management Implementation

& Transit – Laura Zale Climate Change & Extreme Weather Events – Rob

Kafalenos

Session Highlights Showing: How the practice of asset management is

evolving Sustainable asset management programs

that are embedded in the organization’s culture

How technology is influencing the way decisions are made

Strategies being used to speak to multiple audiences

Research/technology transfer gaps

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T u e s d a y , S e p t e m b e r 2 0 , 2 0 1 6

Matthew Hardy, Ph.D. Program Director for Planning and Performance Management

American Association of State Highway and Transportation Officials

11th National Conference on Transportation Asset Management

CONNECTING RISK AND ASSET MANAGEMENT

TRACK HIGHLIGHTS

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OVERVIEW • Provide in-depth discussion of the application of risk

management within an asset management context. • Six Sessions

1. Vulnerability, Future and Risk, Oh My! 2. Playing Risk: Practical Applications Integrating Risk and Asset

Management 3. Theory to Practice in Connecting TAM and Risk Analysis 4. Brisk Risk: Real-World Risk Assessment and Analysis in Asset

Management, Real Quick 5. Addressing Climate Change and Extreme Weather Risks in

Asset Management 6. Linking Climate Change to Asset Management Plans and

Systems

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HIGHLIGHTS • Three key takeaways:

1. Addressing risk at an enterprise and program level within a transportation agency is fairly new. Many different tools, approaches, and frameworks

2. Look at risk holistically. Must be more than a conversation on climate change threats

and weather-related vulnerability assessments.

3. Examine risk and opportunities together. Use a risk analysis as a mechanism to examine opportunities as

well.

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CLOSING SESSION QUESTIONS

• Within the context of risk… 1. …how is asset management evolving? 2. …how are agencies creating sustainable asset

management programs? 3. …how is technology influencing decisions? 4. …how are data being used to speak to multiple

audiences?

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EVOLUTION • Risk is adds realism

and credibility to TAM forecasting

• Risk encompasses: Threats, Uncertainty, Variability and Uncertainty

• Risk needs to be considered as another element of allocation decisions

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CREATING SUSTAINABLE PROGRAMS • Risk is another change agent.

o Changing the culture o Changing the structure

• Risk-informed processes inform and make you prepared. o Boy Scout Motto: Be prepared! o Risk analysis is not eliminating risk, but makes your organization

better prepared for threats, uncertainty, variabilities and opportunities.

• Risk management is about creating an overall more resilient system that minimizes system downtime.

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TECHNOLOGICAL INFLUENCES • Many different types of risk

tools and methodologies. • No simple recipe of using

tools or techniques that can be applied to all agencies.

• Need to better utilize visualization techniques to better analyze and structure data.

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DATA INFLUENCES

• Need to improve the overall messaging of the risk data

• Focus on speaking the “political” language to frame needs of existing system

• We need data scientists

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GAPS & RESEARCH OPPORTUNITIES

• Using risk analysis to focus on opportunities o Need some case study/examples

• How to get data scientists in transportation agencies

• How to implement risk across the enterprise o Cross-cuts an agency o Not simply a new buzzword

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Matthew Hardy, Ph.D. Program Director for Planning and Performance Management

American Association of State Highway and Transportation Officials 202-624-3625

mhardy@aashto.org

SCOTT RICHRATH, SPY POND PARTNERS, LLC

11th National Conference on Transportation Asset Management

“How To” Track Highlights

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Purpose of “How To” Track

• To provide insight to the daily activities involved in forwarding an asset management program

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Overview – 6 Sessions

• How to Manage Your Assets

• How to Manage Your Transit Assets

• Rapid Fire / Round Table of Demonstrations of Innovation

• Planning & Programming

• Tools & Technology

• Spread the Word!

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Technical vs. Personal

Mechanics of Asset Management

Making Data Serve Many Masters

Martin Kidner, Wyoming DOT

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Technical vs. Personal

Culture of Asset Management

Convergence of Long-Range and Asset Management Planning at the Pennsylvania Turnpike

Zach Rubin, GHD

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Technical “How To” Highlights Transit Asset Management Gap Assessment for the State of CT

Sharon Okoye, Connecticut Department of Transportation

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Technical “How To” Highlights

MnDOT Approach to Bridge Cost Models

Sarah Sondag, Minnesota Department of Transportation

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Technical “How To” Highlights Linking Asset Inventories to Project Prioritization through Asset-to-Project Mapping

Emily Grenzke, CH2M

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Technical “How To” Highlights Data Rich but Information Poor: 10-Year Target Setting

Paul Thompson

Cost modeling can be more difficult than deterioration modeling.

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Personal “How To” Highlights

Using the TAMP to Strengthen New Mexico DOT’s TAM Program

Tammy Haas, New Mexico Department of Transportation

Trent Doolittle, NMDOT District 1 Engineer

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Personal “How To” Highlights How Asset Management is Driving the MN Statewide Multimodal Transportation Plan and the 20-Year State Highway Investment Plan

Josh Pearson, Minnesota Department of Transportation

MnDOT impresses upon stakeholders the impacts to Maintenance Cost of adding assets.

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Personal “How To” Highlights Moving from Construction to Revenue Operations

Jerauld Oxsen, CH2M

Engage Owners and Operators early in the planning process.

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Personal “How To” Highlights

How Transportation Asset Management Transforms the Business Process at the Ohio Department of Transportation

Andrew Williams, Ohio DOT; Eddie Chou, University of Toledo

11th National Conference on Transportation Asset Management

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DATA, PERFORMANCE MEASUREMENT AND TARGET SETTING

David Schrank Research Scientist

Texas A&M Transportation Institute September 20, 2016

OVERVIEW

• Lots of changes • Technology improving capabilities • Data governance • Performance Measurement • Conclusions

CHANGE – IT’S COMING FAST AND FURIOUS

• Data is an asset • Amount of data (KB, MB, GB, TB, ?) • Not just pavement and bridge data • Users of information at all levels of organizations • More uses come with increased pressures

TECHNOLOGY – LOOK WHAT I CAN SHOW YOU NOW!!!

• Data collection technologies • Storage and database platforms • Analysis options • Reporting capabilities

DATA GOVERNANCE – WHO’S RESPONSIBLE???

• Identify stewards and owners • IT is now involved • Regular updates but also regular validation

PERFORMANCE MEASURES – LOOK AT THE STORIES I CAN TELL!!

• MAP-21 made this important at all levels • Used up and down chain to discuss needs • Combining TAM performance measures with others • Setting targets is whole new ballgame

CONCLUSIONS

• Change • Improving technologies • Growth of TAM information uses

• Questions???

Lessons Learned in the Implementation and Public Transit Tracks Laura J. Zale Southeastern Pennsylvania Transportation Authority

Track Summary

• 57 abstracts submitted • 6 sessions with 24 presentations

–3 cosponsored sessions

• 5 poster presentations • Diverse representation from DOT, MPO, agencies,

and practitioners

Two Common Themes

• The State of the Practice is a “Work in Progress.”

• Regulatory Compliance is a Target (but Not the End Goal)

Evolution of the Practice

Implementation and Public Transit Tracks

Evolution of the Practice: Implementation • Continuation of programs that had started before MAP-21

• Approach may vary depending on agency composition and goals – Programmatic – Asset-Class Driven

Evolution of the Practice: Implementation • A shift in culture has enabled evolution.

–Common vernacular

– Increased transparency

–Data-informed decision-making

Evolution of the Practice: Implementation • Moving the Dial: People, Process, and Technology

–Defining metrics for management –Mapping processes to collect data that informs decisions

• Collaboration among agencies

Sustainability

Implementation and Public Transit Tracks

Sustainability: Implementation • Executive Champion is Key.

• Solid Framework is integral to ensuring

sustainability –Shape of the framework will change based on agency

Sustainability: Implementation • Keep it simple.

• Data handoff protocol.

• Customer focus.

Technology

Implementation and Public Transit Tracks

Technology: Implementation • Field Data Collection Methods

–LIDR –Mobile Units

• IT Governance Standard

• Data Integrity and Cost

Data for Multiple Audiences

Implementation and Public Transit Tracks

Data for Multiple Audiences: Implementation • Many “customers” of asset management.

• Data must speak to a diverse audience. –Front Line Staff –Agency Executives –Riding Public –Decision Makers

Highlights from MOVING BEYOND MAP-21

Track

Brad W. Allen, P.E. 9/20/2016

Sessions 1. Asset Management and Sustainable

Infrastructure 2. Funding Transportation Infrastructure 3. Next Generation Performance Management 4. You Down with ETG? Yeah, You Know Me! 5. Turning Data into Information to Improve

Decisions 6. Conform, Reform, or Transform: Building a

Forward-Looking TAM Organization

TAM ETG Providing Clear Advice

THEMES THAT EMERGED

•Communicate with Stakeholders •Customer based measures and analysis •Leveraging Outside Standards

• International • Other Industries

Sociotechnic Asset Management in New Zealand

Understanding Tax-payer Perceptions in Indiana

Making Data Personal in Minnesota

Advancing Performance Management

Advancing Performance Management

Advancing Performance Management

Customer-based Measures in San Francisco

NCHRP Report 814

National and International Standards

MAP-21 emphasizes three aspects of asset management

Leveraging Standards from Other Industries at MBTA