higher administration and it administrative practices
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Higher Higher Administration Administration
and ITand IT
Administrative PracticesAdministrative Practices
Workplace LegislationWorkplace Legislation
HEALTH AND SAFETY
LEGISLATION
Legislation governing Health Legislation governing Health and Safety at Workand Safety at Work
Health and Safety at Work Act 1974Health and Safety at Work Act 1974
Health and Safety (First Aid) Regulations 1981Health and Safety (First Aid) Regulations 1981
Workplace (Health, Safety and Welfare) Workplace (Health, Safety and Welfare) Regulations 1992Regulations 1992
Fire Precautions (Places of Work) Regulations Fire Precautions (Places of Work) Regulations 19951995
Health and Safety (Display Screen Health and Safety (Display Screen Equipment) Regulations 1992Equipment) Regulations 1992
Health and Safety at Work Health and Safety at Work Act 1974 – Act 1974 – EmployersEmployers
responsibilitiesresponsibilities Provide and Provide and
maintain suitable maintain suitable surroundingssurroundings
Provide safe Provide safe equipment and equipment and carry out regular carry out regular maintenancemaintenance
Provide information Provide information and training on and training on Health and SafetyHealth and Safety
Provide information Provide information to all employees to all employees about safety by about safety by displaying H and S displaying H and S info on notice info on notice boardsboards
Prepare a H and S Prepare a H and S policypolicy
Provide a H and S Provide a H and S representativerepresentative
Health and Safety at Work Health and Safety at Work Act 1974 – Act 1974 – EmployeeEmployee
responsibilitiesresponsibilities Co-operate with Co-operate with
employer on H and employer on H and S issues and attend S issues and attend trainingtraining
Do not interfere Do not interfere with or misuse with or misuse equipment.equipment.
Take reasonable Take reasonable care for own safety care for own safety and report any and report any issues immediatelyissues immediately
Take care for the Take care for the health and safety health and safety of others being of others being observant and observant and reporting hazardsreporting hazards
Health and Safety (First Health and Safety (First Aid) Regulations 1981Aid) Regulations 1981
Employers must provide first aid Employers must provide first aid equipmentequipment
Appoint someone as being in charge Appoint someone as being in charge of first aid arrangementsof first aid arrangements
Train suitable number of first-aidersTrain suitable number of first-aiders Inform staff of first aid procedures.Inform staff of first aid procedures.
Workplace (Health, Safety and Workplace (Health, Safety and Welfare) Regulations 1992Welfare) Regulations 1992
Covers not just factories offices etc, Covers not just factories offices etc, all workplaces, eg schools, hospitals all workplaces, eg schools, hospitals are includedare included
Covers such issues as space, light, Covers such issues as space, light, ventilation, facilities, storage etc.ventilation, facilities, storage etc.
Fire Precautions (Places Fire Precautions (Places of Work) Regulations of Work) Regulations
19951995Employers must:Employers must: Assess fire riskAssess fire risk Check fire detection times and warning Check fire detection times and warning
systemssystems Check evacuation routesCheck evacuation routes Provide fire fighting equipmentProvide fire fighting equipment Check employee knowledge of fire Check employee knowledge of fire
proceduresprocedures Check and maintain fire safety equipment.Check and maintain fire safety equipment.
Health and Safety (Display Screen Health and Safety (Display Screen Equipment) Regulations 1992Equipment) Regulations 1992
Employers mustEmployers must Assess the environment, identify risks and Assess the environment, identify risks and
minimise themminimise them Assess workstation requirementsAssess workstation requirements
Adjustable control on VDUAdjustable control on VDU Adjustable seatingAdjustable seating Suitable workstationSuitable workstation Adjustable keyboardAdjustable keyboard
Vary work and allow regular breaksVary work and allow regular breaks Arrange and pay for eye testsArrange and pay for eye tests Provide adequate training and information on Provide adequate training and information on
VDUs and workstations.VDUs and workstations.
Consequences of Breaches in Consequences of Breaches in Health and Safety Legislation Health and Safety Legislation
to to OrganisationOrganisationLegislation is enforced by the Health and Legislation is enforced by the Health and
Safety Executive and local council Safety Executive and local council Environmental Health DeptEnvironmental Health Dept
Advice givenAdvice given Improvement noticeImprovement notice Prohibition noticeProhibition notice FinesFines Prison sentencesPrison sentences Industrial Tribunal.Industrial Tribunal.
Consequences of Breaches in Consequences of Breaches in Health and Safety Legislation Health and Safety Legislation
to to EmployeeEmployeeEg behaving dangerously, smoking, not Eg behaving dangerously, smoking, not
wearing safety clothing …wearing safety clothing … Verbal warningVerbal warning Written warningWritten warning Summary dismissal (usually only if Summary dismissal (usually only if
breaches were ongoing and of a serious breaches were ongoing and of a serious nature)nature)
Referral to policeReferral to police Civil and criminal prosecution.Civil and criminal prosecution.
DATA HANDLING
LEGISLATION
Legislation Governing Legislation Governing Data HandlingData Handling
Data Protection Acts (1984 and 1998)Data Protection Acts (1984 and 1998)
Copyright, Designs and Patents Act (1988)Copyright, Designs and Patents Act (1988)
The Computer Misuse Act (1990)The Computer Misuse Act (1990)
Freedom of Information Act 2000Freedom of Information Act 2000
Privacy and Electronic Communications Privacy and Electronic Communications Regulations (2003)Regulations (2003)
Data Protection Acts (1984 Data Protection Acts (1984 and 1998)and 1998)
Personal dataPersonal data Data user Data user Data subjectData subject Data registrarData registrar
• Use and disclose data only for registered purpose
• Take measures to prevent unauthorised access or misuse of information
• Allow individuals access to information if requested
• Data must be held for no longer than necessary
• Data must be accurate and up-to-date
• Data must be adequate, relevant and not excessive
• Use data only for registered purpose
Obtain data fairly and lawfully
POINTS OF LAW
Consequences of not Consequences of not complying …complying …
EnforcementEnforcement Deregistration noticeDeregistration notice Transfer prohibition noticeTransfer prohibition notice
Copyright, Designs and Copyright, Designs and Patents ActPatents Act
Premises can be searched
Covers copyright software
Books, songs, films belong author/composer
Consequences of not Consequences of not complying …complying …
Individuals and organisations can be Individuals and organisations can be heavily finedheavily fined
Computer Computer Misuse ActMisuse Act
No unauthorised changes to contents of any computer
No unauthorised access with intent to commit an offence
No unauthorised access to computer material
Consequences of not Consequences of not complying …complying …
Suspension of accessSuspension of access Formal warningFormal warning Second warning – more seriousSecond warning – more serious Dismissal if seriousDismissal if serious If reported to police and proven – fine If reported to police and proven – fine
or imprisonmentor imprisonment
Privacy and Electronic Privacy and Electronic Communications (EC Directive) Communications (EC Directive)
Regulations (2003)Regulations (2003)Covers unsolicited direct marketing by Covers unsolicited direct marketing by
phone, fax, e-mail etcphone, fax, e-mail etc Sender must not conceal identitySender must not conceal identity Cannot send marketing e-mails Cannot send marketing e-mails
without prior consentwithout prior consent Individuals must be given the Individuals must be given the
opportunity to opt out of mailing listsopportunity to opt out of mailing lists
Consequences of not Consequences of not complying …complying …
If an organisation continually breaks If an organisation continually breaks the law, an Enforcement Notice is the law, an Enforcement Notice is issuedissued
If the organisation ignores the If the organisation ignores the Notice, they would be finedNotice, they would be fined
Communicating Legal Communicating Legal RequirementsRequirements
Induction trainingInduction training On-going trainingOn-going training Health and Safety Policy StatementHealth and Safety Policy Statement
Demonstrates commitment to achieving good Health Demonstrates commitment to achieving good Health and Safety standardsand Safety standards
Sets out requirements of employer and employeeSets out requirements of employer and employee Shows how organisation reduces accidents and ill healthShows how organisation reduces accidents and ill health
Use of noticesUse of notices DemonstrationsDemonstrations Organisational handbookOrganisational handbook Advice sessionsAdvice sessions IntranetIntranet Health and Safety Representative.Health and Safety Representative.
To sum up:To sum up:
You should be able to name the main You should be able to name the main workplace legislation regarding Health workplace legislation regarding Health and Safetyand Safety
Write about the main provisions of each Write about the main provisions of each actact
Suggest methods of communication Suggest methods of communication legislation to employeeslegislation to employees
Be aware of the consequences to both Be aware of the consequences to both employeremployer and and employeeemployee of breaching of breaching legislation.legislation.
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