hera (helsebiblioteket's research archive) - open repository solution for all norwegian...

HeRAHelsebiblioteket’s Research

Archive – functionality and cooperation

with

other research archives in Norway

2nd European Conference on Scientific Publishing in Biomedicine and Medicine4–6 September 2008

Sigrun E Aasen, Research Librarian & Hans P Fosseng, Web Editor

6 September 2008 2

We will look at:

A short overview of institutional research archives in Norway

The Norwegian Electronic Health Library and HeRA

Challenges – technical issues Challenges – at the institutional level Burning issues – dialog with audience Open Access policy by the Norwegian

government

6 September 2008 3

Frida ( USIT – universities)Only metadata of research publication.

UniversitiesHiONFI Norwegian institute of public health NOKC ??

Brage – (BIBSYS)30 – 40 university colleges’

repositories maintained by Bibsys

Forskdok (BIBSYS)Only metadata of research publ.

UniversitiesUniversity CollegesResearch institutions

(University)Hospitals?

DUO - UiO

BORA – UiB,HiB, NHH

DIVA - NTNU

MUNIN - UiTromsø

HeRA – Helsebiblioteket’s Research Archive

TeORA University.college in Telemark

NORA Norwegian Open Research Archive - harvesting and search engine for all fulltext archives.

Research documentation systems in Norway

OAIster, Google, Google Scholar? PMC?

6 September 2008 4

About Helsebiblioteket

The Norwegian Electronic Health Library (Helsebiblioteket) provides free access to medical information resources to:– All Norwegian health personell– Students of medical and health sciences

at universities and colleges in Norway Owned by the Norwegian Directorate for Health and

the four Regional Health Authorities Hosted by The Norwegian Knowledge Centre for the

Health Services Web site: www.helsebiblioteket.no

6 September 2008 5

About Helsebiblioteket (2)

Provides free access for health personell to: – More than 2 000 medical journals

– National IP access to Annals of Internal Medicine, BMJ, JAMA, The Lancet and NEJM including subjournals

– Reference databases– Eg. MEDLINE, EMBASE, PsycINFO, British Nursing

Index

– National IP access to Cochrane Library and Clinical Evidence

– Guidelines International Network (G-I-N)– Norsk Elektronisk Legehåndbok (NEL)

– NEL is a Norwegian clinical knowledge resource

6 September 2008 6

About HeRA

HeRA – Helsebiblioteket’s Research Archiveis the Norwegian Electronic Health Library's (Helsebiblioteket) open research archive– http://hera.helsebiblioteket.no/

For hospitals and other health institutions inNorway – For researchers with no access to eg.

the medical faculties’ repositories The archive contains research publications already

published (post print archiving)– Full-text peer reviewed journal articles, reviews, reports

and other publications

Photo: Marie-Lan Nguyen / Wikimedia Commons

6 September 2008 7

About HeRA (2)

Uses Open Repository from BioMed Central

HeRA’s main objective: to make participating institutions’ research publications freely and easily accessible to the public worldwide through open access on the Internet– An important aspect of HeRA is to provide safe

long-term archiving of publications Indexed in OAIster, Google and other

common search engines

6 September 2008 8

HeRA web site – home page

6 September 2008 9

Find publications in HeRA

6 September 2008 10

A publication in HeRA

6 September 2008 11

Browse by the Norwegian Science Index

6 September 2008 12

Browse by institution

6 September 2008 13

Browse by institution (2)

6 September 2008 14

Browse by journals

6 September 2008 15

Browse by journals (2)

6 September 2008 16

Support for superusers

6 September 2008 17

Submitting an article – step 1

6 September 2008 18

Submitting an article – step 2

6 September 2008 19

Submitting an article – step 2, PubMed

ID

1. Copy the article’s PubMed ID

6 September 2008 20

Submitting an article – step 2

6 September 2008 21

Submitting an article – step 3

Automatically filled in from PubMed

6 September 2008 22

Submitting an article – step 4

6 September 2008 23

Submitting an article – step 5

6 September 2008 24

Submitting an article – step 6

6 September 2008 25

Submitting an article – step 7

6 September 2008 26

Submitting an article – step 8

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Submission complete

6 September 2008 28

An article’s item record

6 September 2008 29

Challenges – technical and layout issues

Import/export functionallity Researcher’s page Number of institutions Language Support and new options

Indexing in Frida – export metadata and

fulltext to HeRA

6 September 2008 30Deliver fulltext document

I wish to archive this document in

fulltext in my institutional archive

6 September 2008 31

Upload the article – imported to HeRA

6 September 2008 32

Institution’s homepage – cooperation

with Frida/HeRA

6 September 2008 33

Researcher’s page

6 September 2008 34

The researcher need to log in and

connect the articles to the researcher’s

page.

6 September 2008 35

Researcher’s page in Frida

Number of institutions and language

6 September 2008 37

Support and new options

6 September 2008 38

New options

6 September 2008 40

Challenges – at an institutional level

Priority and policy Dialogue with the researchers Routines in receiving and indexing

publications Support and cooperation

6 September 2008 41

Priority and policy

PubMed: My NCBI-search on

researchers

6 September 2008 43

Open Access journals – article to archive

6 September 2008 44

Link to the journals webpage

6 September 2008 45

Dialogue with the researcher –

Author’s last manuscript before

publishing

Researcher’s publications indexed in

PubMed

Article changed title when published

6 September 2008 48

Find the journals policy for self-

archiving

Green publisher

Routines and cooperation

Talk with researchers that are interested in OA.

Make it easy for them, just ask for their final manuscript sent for publishing.

Check SHERPA/RoMEO about copyright. Unclear policy or other problems – find out. Cooperate with collegues. Show visibility in NORA, OAIster and Google.

Google – 4,7,8 of 10.900 items

NORA (1)

6 September 2008 52

NORA (2)

6 September 2008 53

6 September 2008 54

What impact in daily workflow do the

repository have on the institution and

the researcher? ???

6 September 2008 55

How do we reach out to the researchers

with instructions on self-archiving and

continous support?

???

6 September 2008 56

What is researchers expected to know

about copyright, visibility and Open

Access to the material?

???

6 September 2008 57

What is the Open access policy by the

Norwegian Ministry of Education and

Research? The Ministry of Education and Research (Kunnskapsdepartementet) asked for advice from:– The Research Council of Norway

(Forskningsrådet)– The Norwegian Association of Higher

Education Institutions (Universitets- og høgskolerådet)

– The Ministry will express a policy in beginning of 2009

Thank you!

Sigrun Espelien AasenResearch LibrarianHelsebiblioteket.no – The Norwegian Electronic Health Librarysea@helsebiblioteket.no

Hans Petter FossengWeb EditorHelsebiblioteket.no – The Norwegian Electronic Health Libraryhpf@helsebiblioteket.no