guide to creating a powerpoint presentation with audio ... · guide to creating a powerpoint...

1

GuidetocreatingaPowerPointpresentationwithaudio(Mac)anduploadingtoMoodleThisisaguidetocreatinganaudioenhancedPowerPointpresentationusingtheMacversion.ThePowerPointprogrammeisavailablefreetoLancasterUniversitystudentsaspartoftheOffice365SuiteofOfficeproducts.Office365isavailableat:www.lancaster.ac.uk/office365Thisguideassumesyouhavealreadycreatedanon-audioPowerPointpresentationandnowwishtoaddaudio.PleasenoteadummyPowerPointpresentationhasbeencreatedforthepurposesofthisguide.ToaddaudiotoaPresentation(Mac)

1. Itisgoodpracticetomakeacopyofyourpresentationandalwaysusea

copytocreateanaudioversion.Thismeansyouifyouareunhappywithyouraudioversionyoucanmakeanothercopyfromyourmasterversiontomakeanotheraudiorecordingwith.Click‘File,’onyourmaster,then‘SaveAs’andchoseanewpresentationname.

2

2. Withyourcopypresentationopenyouarenowreadytoaddaudio.First,checkyourmicrophoneisworking.TodothisclickontheAppleiconofyoursystemtoolbarandselect‘SystemPreferences’.

3. Clickonthe‘Sound’icon.

3

4. IntheSoundwindowclickthe‘Input’button(a)torevealthenumberofsounddevicesyourcomputerhasinstalled.Selectthedeviceyouwishtouseforrecordingfromthelist(b).ThiscomputerhasanexternalmicrophonepluggedintoaUSBport.Mostlaptopshaveaninbuiltmicrophone.Ensurethevolumeissettoanappropriatelevelbyslidingthecontroloninputvolume(c)andtestitbyspeaking.Thebarsofthe‘Inputlevel’respondtoyourvoice.

5. ClosetheSoundandSystemPreferencesWindowsonceyouhavecheckedthemicrophoneisworkingandreturntoyourcopyPowerPointpresentation.Chooseandclickonthe‘SlideShow’tabonthetopbarofPowerPoint.

4

6. Younowneedtoprepareforwhatyouwanttonarrate.Youmaywishto

makenotesorwriteoutexactlywhatyouwanttosay.Therecordingsworkonaslide-by-slidebasissoyouneedtoprepareforeachslide.

7. Onceyouarereadyensureyouareatthestartofthepresentation.Preparetoclicktherecordbutton.BeawarethevoicerecordingwillstartIMMEDIATELY.

8. Whenyouclick‘RecordSlideShow’youwillbepresentedwiththeslideandacountdownoftheseconds/minutesofyourrecording.Whenyouhavefinishedrecordingfortheslide,clicktherighthandarrowtoadvancetothenextslide.

5

9. Whenyouhavecompletedyourrecording,click‘ExitShow’atthetopof

thescreen.

10. Youwillbepromptedbyapop-upwindowthatasksifyouwanttosaveyourslidestimings.Clickyesandyouwillsaveyournarration.

6

11. Yourpresentationwillnowhaveaudioattachedtheslides.Thisisindicatedbyaspeakericoninthebottomright-handcorner.(Seescreenshotbelow(a))

12. Youcannowplayyournarratedpresentationbyclickingthe‘FromStartbutton’(b)(seetheabovescreenshot)

7

13. Younowneedtoautomatetheslidetransitions.Underthe‘SlideShow’tabthereisalowertabcalled“SetUpShow.”(c.)Clickthisandadropdownboxappears.Ensurethe“Usingtimings,ifpresent”(d.)isset.(Thepresentationwillusethenarrationtimingsyourecordedasthepointstoadvanceslides.)

18.Nowsaveyourpresentation.

8

19.TouploadyourpresentationtoMoodle,signinandselecttherelevantmodulecourseandclickthe‘Addnewdiscussiontopic’asyouwouldnormallytomakeacontribution.

9

20.Youcannowaddyourpresentationalongwithanyheadingandcommentsinthe‘DiscussionTopics’fields.Toaddyourpresentation,simplyselectthepresentationonyourcomputeranddragintotheattachmentboxandwhenreadyclickthe‘PosttoForum’button.

21.YourcommentsandyourpresentationwillappearontheMoodleforumforotherparticipantstoaccess.