growing conversations phase 2 update presentation

Phase 2 Outcomes

STUDYOBJECTIVES

1. Better understand the strengths and weaknesses of the current community planning process in Toronto

2. Explore new engagement models and tools3. Explore opportunities and best practices related to implementing

Community Planning Advisory Groups in each Ward (or geographic area)

4. Explore opportunities to broaden participation among key audiences, including youth, new immigrants, and low-income residents

5. Identify other opportunities to improve the quality of feedback through the community planning process

IMPLEMENTATION

1Strategic Direction

2Strategic Direction

3Strategic Direction

VISION: To become North America’s most engaged city on planning issues

Opportunities for Change

STUDYFRAMEWORK

Pillars of Effective Engagement

Opportunities for Change

Actions Actions Actions

STUDYELEMENTS

Stakeholder PartnershipStrategy

Ethnic Media Strategy

Engagement Action Plan

Youth Engagement

Strategy

Open Data Framework

The Process so Far

1

Building Blocks

Identify & pursue key stakeholder partners

Identify ethnic media partners & develop Ethnic Media Strategy

Public Launch

WE ARE

HERE

Opportunities &Constraints

Identify draft Opportunities for Change

Identify draft Pillars of Effective Engagement

1 2 3GROWINGPARTNERSHIPS

TAKINGSTOCK

April – June 2014

YOUTH ENGAGEMENT STRATEGY

STUDYTIMELINE

July – Dec 2014

DEVELOPINGSOLUTIONS

Winter/Spring 2015

4REPORTINGBACK

Summer/Fall 2015

Strategic Directions& Actions

Identify draft Strategic Directions

Identify draft Actions

Final Recommendations

Final Report

ETHNIC MEDIA STRATEGY

WHO HAVE WE ENGAGED?Growing Conversations Public Launch 23 participants

Growing Conversations Web Survey189 participants

IdeaSpaceTO135 participants

Key Stakeholder Advisory Committee Meetings 18 participants

Open Data Workshop 18 participants

Resident Association Roundtables (4 Districts) 30 participants

Youth Engagement Strategy431 participants

Total:844 participants

PARTNERSHIPSTRATEGY

Objective Develop partnerships with key organizations to broaden engagement among key audiences, including youth, new immigrants, and low income residents.

Initial Meeting: July 29th

Key Themes:• Need for a more holistic, sustained, active engagement process.• Accessibility is key. Both in terms of language and process – simple, clear, transparent.• A greater focus should be placed on information sharing as part of the engagement

process.• It is important to avoid over-engagement. One strategy is to better integrate

engagement about planning issues into other processes or events.

STAKEHOLDER

ENGAGEMENTSTRATEGY

Objective Develop a strategy to better engage 18-30 year olds in planning processes.

MethodologyThe Strategy is employing a youth research team to study the issue of youth engagement and provide recommendations. The Strategy will be ready by January 2015 and will be implemented as a pilot project through the Comprehensive to the Core downtown study.

Initial Meeting: October 2014

Follow up Meeting: December 9th, 2014- Discussed draft issues, barriers and suggestions to improve youth engagement

Over the course of 36 days, 431 youth from over 15 neighbourhoods across Toronto participated in consultations related to the Youth Engagement Strategy.

YOUTH

MEDIASTRATEGY

Objective Build capacity within the newcomer community to better understand local planning issues and encourage engagement through 12 monthly planning columns in five major ethnic newspapers.

Established PartnershipsCantonese (Chinese Canadian Times)Mandarin (Epoch Times)Spanish (El Centro)Tamil (The Sri Lankan Reporter)Tagalog (The Philippine Reporter)

Initial Publication: July 2014

To Date: - Publication of the initial article - Completion of the remaining articles - Awaiting translation to proceed with the series

ETHNIC

OPEN DATAFRAMEWORK

Objective Develop a set of guidelines to provide clarity to both staff and the public regarding the appropriate circumstances under which data sets will be made available through Open Data.

Initial Meeting: Oct. 30

Next Steps: City Planning has released:

3D Massing model of the city

City Planning has committed to releasing:

Secondary Plans and Site Specific Plans

Development Application statistics/details

C of A Application statistics/details

Service Area Boundaries

What we’ve heard

1. Development Review Process2. Inclusivity3. Transparency & Accountability4. Planning Literacy5. Access to Information6. Online & Mobile Technology7. Collaborations8. Community

OPPORTUNITIES FOR CHANGE

DRAFT

1. Transparent2. Timely3. Iterative4. Inclusive5. Innovative6. Respectful7. Educational8. Fun9. Community-building

PRINCIPLES OF EFFECTIVE ENGAGEMENT

DRAFT

• Ipsos Reid survey completed in December

• New City Planning presentation template – Winter 2015

• New Summary Report protocol – Winter 2015

• New Development Application signage – Spring/Summer 2015

Related Initiatives

• Youth Engagement Strategy to be completed by early March 2015

• Finalize Principles for Effective Engagement & Opportunities for Change

• Second round of consultations – spring 2015

• Develop draft Strategic Directions

• Develop draft Actions

• Ethnic Media Strategy rollout

• Open Data Framework

• Final report to Council in mid to late 2015

NEXT STEPS

Thank You