governor’s division of emergency management texas department of public safety

Preparing Texas Today... Preparing Texas Today...

...for Tomorrow’s Challenges...for Tomorrow’s Challenges

Governor’s Division of Emergency Management

Texas Department of Public Safety

PurposePurpose::

Hurricane Exercise Hurricane Exercise Orientation & PlanningOrientation & Planning

Texas Statewide 2007 Hurricane ExerciseTexas Statewide 2007 Hurricane Exercise

Agencies Involved

SPONSOR:Governor’s Division of Emergency

Management (GDEM)

DELIVERY: Texas Engineering Extension Service

(TEEX) National Emergency Response &

Rescue Training Center (NERRTC)

Logos

NERRTC GDEM

Exercise Intent

To improve the ability of the State of Texas to respond to hurricanes along the Gulf Coast.

Focus on special needs evacuation

Include all five Hurricane Evacuation Areas

Focus on evacuation / sheltering and the problem areas identified during Katrina/Rita

Incorporate lessons learned from past hurricanes.

Hurricane Exercise Program Objectives

Enhance capability to respond to a catastrophic hurricane.

Coordinate with the local jurisdictions and State Operations Center through the shelter hubs to manage shelters in accordance with priorities established in State and local plans

and procedures.

Manage evacuation in accordance with State and local traffic management plans to ensure desired outcomes.

Objective 1: Gain Situational Awareness Event assessment Establish ICS structure Immediate protective measures Other immediate threats and vulnerabilities

Objective 2: Coordinate Response Communications interoperability Effective command and control Mutual aid agreements Response asset visibility and time frames Inform the public and media

Hurricane Exercise Objectives

Objective 3: Request Assistance Regional Response Plans Mutual Aid Agreements State resources via the DDC Federal support via DDC and State Private and charitable organizations Industry

Objective 4: Evacuation Special Needs Evacuation hubs Traffic Management / Contraflow Fuel / comfort stations Alternative transportation means Medical support

Hurricane Exercise Objectives

Objective 5: Sheltering Special Needs Reception Center (s) Companion animals Hub concept Spontaneous shelters Non-Hub sheltering locations

Objective 6: Continuity of Government Restoration of Services Security Re-entry

Hurricane Exercise Objectives

Exercise Concept

Functional/Full Scale Exercise (June 4-8)

Each region will have some full-scale piece Evacuation – Evac. hub operations Sheltering – Reception Center operations

Each jurisdiction will participate for one day

Exercise Schedule

Local Exercise starts at H-72 Or whenever decision would normally be made to evacuate

Monday - SOC begins operations at H-120

Tuesday - Valley, Coastal Bend, Matagorda & San Antonio exercise

Wednesday Houston-Galveston, Lake Sabine, Austin, Dallas, Texarkana and Tyler

exercise Valley, Coastal Bend, Matagorda & San Antonio node AAR

Thursday - Houston-Galveston, Lake Sabine, Austin, Dallas, Texarkana, Tyler and SOC node AAR

Friday – Consolidated AAR at SOC

H-72 – 72 hours before gale force winds (39 mps) hit the coast

Exercise Concept (Cont’d)

Evacuation Areas (all five)

Valley Coastal Bend Matagorda (combined w/ Coastal Bend) Houston-Galveston Lake Sabine

Shelter Hubs San Antonio Dallas Austin Tyler Texarkana

Exercise Concept (Cont’d)

Evacuation

Identify evacuation hub location for each region Identify where evacuation vehicles will come from Identify who goes in ambulance and who goes in buses Convert school buses to litters for Special Needs Cat. IV

Identify where medical personnel and equipment will come from for SN Category IV buses

Verify database of special needs within jurisdiction Use a tracking system to tag all evacuees Identify who will provide food & water to the evacuation hub

Exercise Concept (Cont’d)

Sheltering: Identify Reception Center(s) for each Hub Identify where to deliver state provided food/water/ice/

cots for shelter operations Identify staff for each shelter Identify Special Needs (SN) shelters Include Texas Hospital Association to assist with

sheltering operations Include Texas Health Care Association to assist with

sheltering operations

Exercise Concept (Cont’d)

State Operations Center (SOC) participates Some Full-Scale pieces Media Plan: Cover the exercise and PARTICIPATE

Private Sector: As appropriate to the jurisdiction. Coca Cola,

Walmart, petrochemical industry, etc.

AAROne in each jurisdiction – the day after their exercise

Consolidated AAR in Austin @ SOC on Friday (June 8th)

Limited seating for participants

VTC & conference call participation for jurisdictions

Exercise Concept (Cont’d)

Preparatory Training

One workshop/tabletop exercise

Each evacuation area

Selected sheltering/hub cities

Use workshop/tabletop for plan assessment & refinement

Exercise Concept (cont’d)

• A learning exercise- Observer /Controllers (O/Cs) teach, train, coach, facilitate, assess …

• 8-hour exercise day (8:00 a.m. – 5:00 p.m.)

2007 Statewide Hurricane 2007 Statewide Hurricane Exercise Exercise

June 4-8, 2007June 4-8, 2007

2007 Statewide Hurricane 2007 Statewide Hurricane Exercise Exercise

June 4-8, 2007June 4-8, 2007

Dallam Lipscomb

Moore

Hemphill

Potter

Gray

Parmer

Cochran

Yoakum

Hall

Hale Motley

Lubbock Dickens

Andrews

King

Terry

ShermanHansfordOchiltree

Hutchinson

Wheeler

RandallArmstrong

Donley

Castro Briscoe Childress

Cottle

Hardeman

Foard

Hartley

Roberts

Oldham Carson

Deaf Smith

Collingsworth

Bailey

Swisher

Lamb Floyd

Hockley

Crosby

Gaines

Knox

Lynn Garza Kent Stonewall

El Paso

Hudspeth

Culberson

Jeff Davis

Reeves

Loving Winkler

Ward

Ector

Dawson

Martin Mitchell

Zavala

Uvalde

Kinney

EdwardsVal Verde

Presidio

Brewster

McMullenLa SalleDimmit

Jim Well

s

Webb

BrooksKenedy

Starr

HidalgoWillacy

Cameron

Bowie

CassCamp

Titus

Fran

klin

Morris

RainsMario

nKaufman Harrison

Panola

Gregg

Rusk

Bell

Williamson

Milam

Sabine

Trinity

Upshur

WoodVan

Zandt

NavarroHill Cheroke

eFreeston

eMcLennan

Falls

ShelbyNacogdoche

s San Augustine

Jasper

Jefferson

TylerWalke

r

Polk

RobertsonMadison

Brazos

Hardin

San JacintoGrimes

Liberty

Chambers

MontgomeryBurleson

Lee

Ellis

Goliad

BeeLive

Oak

Maverick

Refugio

Nueces

San Patrici

o

Kleberg

Duval

Zapata Jim Hogg

SmithHenderso

n

Anderson

Leon

Limestone

Travis

Hays

Comal

HoustonAngelina

Newton

Orange

Cooke

Grayson

Fannin

CollinDenton

Hunt

Lamar

Delta

Hopkins

Dallas

Red Rive

r

Rockwall

Nolan

Baylor

JonesShackelfordStephens

Archer

Young

Taylor

Fisher

Haskell Throckmorton

CallahanEastland

Scurry

Howard

Borden Parker

Erath

Palo Pinto

Montague

Clay

Wichita

Wilbarger

WiseJack

Upton

Brown

Coleman

RunnelsCoke

Sterlin

g

GlasscockMidland

Crane

Menard

McCullochConcho

Sutton

Schleicher

Tom Green

CrockettPecos

Irion Reagan

Comanche

Hood

Bosque

Somervell

Hamilton

Kimble

Mason

Mills

San Saba

Blanco

Burnet

Lampasas

Johnson

Gillespie

Terrell

Llano

Coryell

Tarrant

Washington

Fayette

Lavaca

Jackson

Wharton

Colorado

Austin

Fort Bend

Brazoria

Harris

Bastrop

Matagorda

Kerr

Real

Bexar Wilson

Karnes

Caldwell

Guadalupe Gonzales

DeWitt

Waller

Calhoun

Victoria

Kendall

AtascosaFrio

Medina

Bandera

Galveston

Aransas

Jurisdictions Identified to Participate

Participants

City/County EOCs (1 location if possible)City/County EOCs (1 location if possible) Evacuation Hub/Reception Center PersonnelEvacuation Hub/Reception Center Personnel Potential Players:Potential Players:

Public HealthPublic Health SchoolsSchools HospitalsHospitals MediaMedia Private Industry Private Industry RailroadsRailroads Nursing HomesNursing Homes Ambulance ServicesAmbulance Services PrisonsPrisons Law EnforcementLaw Enforcement

Potential Players (Cont’d)

FireFire Emergency Management PersonnelEmergency Management Personnel Federal AgenciesFederal Agencies Border PatrolBorder Patrol TxDOTTxDOT AirportsAirports PortsPorts Immigration & Customs Enforcement (ICE)Immigration & Customs Enforcement (ICE) Local MilitaryLocal Military Multi-agency Coordination CenterMulti-agency Coordination Center Disaster District CommitteesDisaster District Committees Others?Others?

Evacuation Areas

Valley

Risk CountiesRisk Counties CameronCameron WillacyWillacy

Valley Evac Area

Response Nodes

State Operations Center

DDC DDC DDC

EOC EOC EOC

Tropical Force Winds

Hurricane

MACC

Evac Hub or Reception Ctr

Milestones

Orientation (Orientation (todaytoday))

Planning Meeting (Planning Meeting (todaytoday))

Workshop/Tabletop Exercise (Workshop/Tabletop Exercise (see calendarsee calendar))

Full Scale/Functional Exercise (Full Scale/Functional Exercise (June 4 – 8June 4 – 8))

Local After Action Review (Local After Action Review (day after exerciseday after exercise))

Consolidated AAR (Consolidated AAR (Austin, Jun 8Austin, Jun 8))

Responsibilities

Risk Jurisdictions (Evacuation)Risk Jurisdictions (Evacuation) Single POCSingle POC Location of evacuation hubLocation of evacuation hub Coordinate participation Coordinate participation

Agencies, jurisdictionsAgencies, jurisdictions FacilityFacility

EOC, Workshop / TTX & AAREOC, Workshop / TTX & AAR CommunicationsCommunications DocumentsDocuments

EOP EOP (Annex E)(Annex E) SOPsSOPs

Planning InformationPlanning Information Maps Maps (as required)(as required) Mutual aid agreementsMutual aid agreements

Responsibilities

Host Jurisdictions (Sheltering)Host Jurisdictions (Sheltering) Single POCSingle POC Location of reception centerLocation of reception center Coordinate participation Coordinate participation

Agencies, jurisdictionsAgencies, jurisdictions Facility Facility

EOC, Workshop / TTX & AAR EOC, Workshop / TTX & AAR CommunicationsCommunications DocumentsDocuments

EOPEOP SOPsSOPs

Planning InformationPlanning Information Maps Maps (as required)(as required) Mutual aid agreementsMutual aid agreements

Responsibilities

Multi-Agency Coordination Center (MACC)Multi-Agency Coordination Center (MACC)

At discretion of jurisdictionAt discretion of jurisdiction

Responsibilities

Disaster District CommitteeDisaster District Committee

Coordinate State Agency participationCoordinate State Agency participation Provide facilityProvide facility Communication - SOC & EOCCommunication - SOC & EOC Documents Documents

SOPsSOPs Message & report formsMessage & report forms

Mutual aid agreementsMutual aid agreements

Responsibilities

State Operations CenterState Operations Center

Fully operationalFully operational

Coordination of State effortCoordination of State effort

Assistance as neededAssistance as needed

Responsibilities

NERRTCNERRTC Observer/ControllersObserver/Controllers

EquipmentEquipment

Self-sustainingSelf-sustaining

DocumentsDocuments

Scenario packageScenario package

After Action ReportAfter Action Report

Evacuation Areas:Lake Sabine/Beaumont Air, rail, animal evacuation ID & tracking

Houston-Galveston Traffic management, fuel plans, ID & tracking

Coastal Bend ID & tracking, evacuation

Matagorda (with Coastal Bend) ID & tracking, evacuation

Valley Evacuation Task Force,fuel plans(Cameron & Willacy

only)

Focus by Region

Focus Areas

EvacuationEvacuation

Special Needs Special Needs Evacuation Hubs Evacuation Hubs Traffic Management PlanTraffic Management Plan Contra-flowContra-flow Fuel Sources/ resupplyFuel Sources/ resupply Comfort StationsComfort Stations Patient accountability (HIPAA, EMTALA)Patient accountability (HIPAA, EMTALA) SN accountability/manifestsSN accountability/manifests Multiple tasking of resourcesMultiple tasking of resources Use of private industryUse of private industry Use of school resources Use of school resources Identification of resource shortfallsIdentification of resource shortfalls Use of media to keep public informedUse of media to keep public informed

Focus Areas

ShelteringSheltering

Special Needs Special Needs Reception Centers Reception Centers Evacuee accountabilityEvacuee accountability Shelter staffingShelter staffing Companion animal shelteringCompanion animal sheltering Use of school resources Use of school resources Identification of resource shortfallsIdentification of resource shortfalls Multiple tasking of resourcesMultiple tasking of resources Use of media to keep public informedUse of media to keep public informed

Topics Covered

IntentIntent Exercise ObjectivesExercise Objectives Preparedness ContinuumPreparedness Continuum Exercise ConceptExercise Concept Participants Participants Response NodesResponse Nodes MilestonesMilestones ResponsibilitiesResponsibilities Focus AreasFocus Areas PlanningPlanning Points of ContactPoints of Contact

Planning

Region Exercise Objectives

Planning (Cont’d)

Single POC for region Location for Workshop/tabletop

exercise Jurisdictions participating & level of

participation Location of evacuation hub (s) or

reception center (s) MACC participation

Points of Contact

DPS/Governor’s Division of Emergency Management (GDEM)

Jack Colley Gary Weeks(Chief) (Supervisor Terrorism Preparedness)

(512) 424-2443 (512) 424-5347jack.colley@txdps.state.tx.us gary.weeks@txdps.state.tx.us

National Emergency Response & Rescue Training Center (Texas A&M)

Jim Sachtleben (979) 458-6853 james.sachtleben@teexmail.tamu.edu

Keith Stephens (979) 458-7775 keith.stephens@teexmail.tamu.edu

Hurricane Exercise Orientation