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Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 1/79
Bidder’s Signature & Stamp
Government of
Tamil Nadu
Tender for Supply, Installation,
Commissioning & 5 year
Comprehensive maintenance of 50Nos.
Solar Water Heating Systems of 500LPD
800C capacity each of Aavin Bulk Milk
Coolers at Various locations in
TamilNadu
Tender Reference: TEDA/3037/SWHS/2013-14
Advertised on 16.11.2013
Tender Details
Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai
68 College Road Chennai-600006 (INDIA) Phone: +91-44-28224830or28236592
Fax: +91-44-28222971 Email: tender@teda.in Website: www.teda.in
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 2/79
Bidder’s Signature & Stamp
TABLE OF CONTENTS
SECTION-A
TENDER ELIGIBILITY & INSTRUCTIONS
SECTION-B
BID SUBMISSION & EVALUATION
SECTION-C
AWARD & EXECUTION
SECTION-D
TECHNICAL SPECIFICATION
SECTION-E
FORMATS & ANNEXURES
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 3/79
Bidder’s Signature & Stamp
SECTION-A
TENDER ELIGIBILITY & INSTRUCTIONS
TABLE OF CONTENTS
Sl. No. Description Page No.
1 Introduction 11
2 Tender Data Sheet 12
3 Tender Eligibility Criteria 13
4 Instructions to the Bidder 14
4.1 General Instructions 14
4.2 Language of the Bids 15
4.3 Bid Currency 15
4.4 Letter of authorisation 15
4.5 Clarifications and Amendments 15
4.6 Contacting Tender Inviting Authority 16
4.7 Force Majeure . 17
4.8 Arbitration 17
5 Tender Cost and EMD 17
5.1 Cost of Bidding 17
5.2 Tender Document Fee 18
5.3 Earnest Money Deposit (EMD) 18
5.4 Bar of Jurisdiction 20
SECTION-B
BID SUBMISSION AND EVALUATION
6 Bid Preparation and Submission 22
6.1 Techno Commercial Bid (Envelope-A) 22
6.1.1 Bid Preparation 22
6.1.2 Details to be furnished in the Techno Commercial Bid
23
6.1.3 Signing the Techno Commercial Bid 23
6.1.4 Sealing the Techno Commercial Bid 23
6.2 Price Bid (Envelope-B) 24
6.2.1 Details to be furnished
24
6.2.2 Signing the Price Bids 25
6.2.3 Sealing the Price Bid 25
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 4/79
Bidder’s Signature & Stamp
6.3 Outer Cover 253 6.4 Mode of submission of Bids 26
6.5 Modification and withdrawal of Bid 26
7 Bid opening 27
7.1 Techno Commercial Bid Opening 27
7.2 Tender Validity 27
7.3 Initial Scrutiny 27
7.4 Clarifications by TEDA 28
7.5 Price Bid Opening 28
8 Tender Evaluation and Selection 29
8.1 Suppression of facts and misleading information 29
8.2 Techno Commercial Bid Evaluation 29 8.3 Price Bid Evaluation 29
8.4 TEDA reserves the right to 31
SECTION-C
AWARD & EXECUTION
9 Award of work 33
9.1 Acceptance of the Tender 33
9.2 Letter of Acceptance (LOA) 33
9.3 Payment of Security Deposit (SD) 33
9.4 Execution of Agreement 34
9.5 Release of Firm Work Order 34
9.6 Installation & Completion Schedule 34
9.7 Refund of EMD 35
9.8 Termination of Contract 35
9.8.1 Termination of default 35
9.8.2 Termination for insolvency 36
9.8.3 Termination for convenience 36
10 Execution of work 37
10.1 Scope of work 37
10.2 Insurance 37
10.3 Handing over 37 10.4 Comprehensive Maintenance for 5 years 38
11 Warranty 39
12 Liquidated Damages 40
13 Payment Terms
40
14 Workmen’s Compensation Insurance 41 15 Product Take Back and Recycling 41
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 5/79
Bidder’s Signature & Stamp
SECTION-D
TECHNICAL SPECIFICATIONS
14 Technical Specification 43
SECTION-E
FORMATS & ANNEXTURES
Techno Commercial Bid (Envelope – A) 52
A 1.1 Profile of the Bidder 52
A 1.2 EMD amount 53
A 1.3 Furnished details for meeting the Eligibility Criteria 53
A 1.4 Technical Bid for Solar Water Heating Systems 54
Appendix-1 Bidder’s undertaking covering letter 57
Appendix-2 Model Form of Contract 60
Appendix-3 Bank Guarantee Format 69
Appendix-4 Draft Undertaking in Lieu of EMD 71
Appendix-A List of 50 Nos. SWHS 74
Price Bid (Envelope B) 77
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 6/79
Bidder’s Signature & Stamp
ACRONYMS
Sl.No Parameter Details
1 BIS Bureau of Indian Standard
3 GI Galvanised Iron
4 IEC International Electro technical Commission
5 IECQ IEC Quality Assessment for Electronic components
7 FPC Flat Plate Collector 8 PSC Pre Stressed Concrete
9 PUF PolyUrethane Foam
10 PVC Poly Vinyl Chloride
11 RFID Radio Frequency Identification
12 SEC Solar Energy Centre
13 SWHS Solar Water Heating Systems
14 SS Stainless Steel 15 STC Standard Testing Conditions
16 TAC Tender Acceptance Committee
17 BMC Bulk Milk Cooler
18 MPCS Milk Producers Co – Operative Society
19 TCMPF TamilNadu Co – Operative Milk Producers Federation Limited
20 TEDA TamilNadu Energy Development Agency
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 7/79
Bidder’s Signature & Stamp
Short Titles used in the Tender Document
1. Bidder Bidder means the party who makes a formal offer in
pursuance of the Tender floated.
2. Successful Bidder
Successful Bidder means the Bidder who becomes successful through the Tender process.
3. Day A day means a calendar day.
4. Cost Cost means the total cost to be incurred towards the supply, installation, commissioning, testing and 5 year comprehensive maintenance of Solar Water Heating Systems.
5. Purchaser Purchaser means the Government of Tamil Nadu for whom the procurement is made through this Tender.
6. TEDA Procurement agency on behalf of Government of
TamilNadu.
7. Commissioning Commissioning means the Solar Water Heating System testing for functioning of the system.
8. End user End user means the TCMPF – Aavin Premises in whose land or site the Solar Water Heating Systems is installed.
Applicability of Tamil Nadu Transparency in Tenders Act 1998
This Tender process will be governed by The Tamil Nadu
Transparency in Tenders Act 1998 and The Tamil Nadu Transparency in
Tenders Rules, 2000 (http://www.tn.gov.in/gorders/fin446-e.htm) as amended
from time to time.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 8/79
Bidder’s Signature & Stamp
Sl.No Bid Enclosures Yes or No
& Pg No.
1 Whether the Tender is submitted in Two covers Technical Bid and Price Bid?
2 Whether Two covers along with EMD cover are put into an outer cover?
3 Whether Technical Bid (Envelope- A) contains the following
3.1 Bidder’s undertaking covering letter in the Letter Head shall be signed by the authority, stamped and submitted.
3.2 Signed and stamped Letter of Authorisation or Power of Attorney for signing the Tender document shall be submitted.
3.3 Bidder’s undertaking in the Letter Head for quantity offered shall be signed and stamped and submitted.
3.4 All pages of the blank Tender document in full shall be signed by the authority, stamped and submitted
3.5 Earnest Money Deposit (EMD) amount as specified in the Tender shall be submitted
3.6 Filled up Technical Bid shall be signed by the authority, stamped and submitted
3.7 All supporting documents for proving the Eligibility Criteria shall be signed by the authority and stamped in all pages
3.8 Supporting documents to meet the Eligibility Criteria
a) All the supporting documents to meet the Eligibility Criteria as laid down in the Tender under Eligibility Criteria shall be signed by the authority and stamped
b) Bidder’s Certificate of Incorporation
c) Annual Report including Balance Sheet and Profit & Loss accounts for the past one year should be submitted.
d) For component (s) manufacturing capacity, copy of the Manufacturing License or any valid proof for manufacturing should be submitted.
Checklist for Enclosures
(Bidder shall fill up the page number without fail)
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 9/79
Bidder’s Signature & Stamp
Sl.No Bid Enclosures Page No
e)Bidder’s undertaking letter to meet the blacklisting criteria shall be submitted
3.9 Test Certificate for the SPV Power Plant as per BIS Norms
4 Whether Price Bid (Envelope-B) contains the following
a) Filled Price Bid with signature and stamp in all pages shall be submitted
b) Whether corrections or overwriting if any is attested?
IMPORTANT NOTE:
Bidders must ensure that they submit all the required documents
indicated in the Tender Document without fail. Bids received without
supporting documents for the various requirements mentioned in the tender
document or test certificate are liable to be rejected at the initial stage itself.
The data sheet for the critical components shall be submitted by the Bidder for
the scrutiny.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 10/79
Bidder’s Signature & Stamp
SECTION-A
TENDER ELIGIBILITY & INSTRUCTIONS
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 11/79
Bidder’s Signature & Stamp
1. Introduction
This tender is for Supply, Installation, Commissioning & 5 year
Comprehensive maintenance of 50Nos. Solar Water Heating Systems of
500LPD 800C capacity of Aavin Bulk Milk Coolers at various locations (As in
Appendix-A) in Tamil Nadu.
Bidder shall quote for 50 Nos. quantity that can be supplied and
commissioned within 90 days.
The Successful Bidder(s) shall work closely with the Government of
Tamil Nadu departments involved in implementing the above work and ensure
success of the programme within the stipulated time.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 12/79
Bidder’s Signature & Stamp
2. Tender Data Sheet
1. Tender inviting Authority, Designation and Address
The General Manager Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai, 68 College Road, Chennai-600006 (INDIA) Phone: +91-44-28224830 or 28236592 Fax: +91-44- 28222971 Email: tender@teda.in Website: www.teda.in
2. a) Name of the Work Supply, Installation, Commissioning & 5 year
Comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 80oC capacity each for
Bulk Milk Coolers at various Aavin premises each in
Tamil Nadu. b) Tender Reference TEDA/3037/SWHS/2013-14
c) Place of execution At various locations in Tamil Nadu (Appendix A)
3. a) Tender documents available place and due date for obtaining tender
On all working days between 11.00 A.M. and 3 .00 P.M. IST from 16.11.2013 to 29.11.2013 from the Address mentioned in column (1) above. Alternatively, Tender documents can be downloaded free of cost from www.teda.in and www.tenders.tn.gov.in
b) Cost of Tender Document
Rs. 200/-(Rupees Two Thousand only) per Tender Document for direct purchase from TEDA. The Tender document fee is waived for the downloaded Tender Document
4. Earnest Money Deposit (EMD)
EMD Rs. 40,000/- has to be paid by way of Demand Draft or Banker’s Cheque drawn in favour of “Tamil Nadu Energy Development Agency” and payable at Chennai only
5. Pre – Bid Meeting On 22.11.2013 at 11.00 A.M. at the address mentioned in column (1) above
6. Due Date, Time and Place of submission of Tender
Up to 02.12.2013 at 02.00 P.M. at the address mentioned in column (1) above
7. Date, Time and Place of Tender opening
On 02.12.2013 at 0 2 .00 P.M. at the address mentioned in column (1) above
8. Date, Time and Place of opening of Price Bids
Will be intimated only to the bidders qualified in Techno commercial bid.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 13/79
Bidder’s Signature & Stamp
3. Tender Eligibility Criteria
The Bidder(s) shall meet the following Eligibility Criteria to participate in the Tender and shall enclose documentary proof for fulfilling the Eligibility in the Techno commercial Bid.
Sl.No Minimum Eligibility Criteria Proof to be submitted for fulfilling the Eligibility Criteria
1. a) Bidder shall be a Registered Company or firm in existence for at least the past One audited year.
Certificate of Incorporation of the company or certificate of registration of the firm shall be submitted.
2. Bidder shall have a Minimum turnover of Rs. 50 Lakhs in any one of the three audited years from 2010-2011. Turnover of Parent Company is allowed.
a) Annual Report b) Balance Sheet & c) Profit & Loss accounts
for any three audited years from 2010-11 shall be submitted towards meeting annual turnover criteria.
3. The Bidder shall quote for the entire quantity of 50 Nos.
Necessary undertaking shall be enclosed in this regard.
4. Various components such as Solar Collector, Water Tank, Absorbers ,Copper tubes, Aluminium frames of the SWHS shall conform to both the MNRE standards as per clause “14” and BIS Standards.
Copy of relevant BIS Certificates shall be submitted.
5. Bidder shall not be currently blacklisted by any of the State or Central Government or organisations of the State or Central Government or Union Territory as on date of submission of tender.
Necessary Undertaking letter shall be furnished.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 14/79
Bidder’s Signature & Stamp
4. Instructions to the Bidder
4.1 General Instructions
a) It will be imperative for each Bidder(s) to familiarise himself or
themselves with the prevailing legal situations for the execution of
contract. TEDA shall not entertain any request for clarification from
the Bidder regarding such legal aspects of submission of the Bids
b) It will be the responsibility of the Bidder that all factors have been
investigated and considered while submitting the Bids and no claim
whatsoever including those of financial adjustments to the contract
awarded under this tender will be entertained by TEDA. Neither any
time schedule nor financial adjustments arising thereof shall be
permitted on account of failure by the Bidder to apprise themselves.
c) The Bidder shall be deemed to have satisfied him or herself fully before
Bidding as to the correctness and sufficiency of its Bids for the contract
and price quoted in the Bid to cover all obligations under this Tender.
d) It must be clearly understood that the Terms and Conditions and
specifications are intended to be strictly enforced. No escalation of
cost in the Tender by the Bidder will be permitted throughout the period
of Agreement or throughout the period of completion of contract
whichever is later on account of any reasons whatsoever.
e) The Bidder shall make all arrangements as part of the contract for
Supply, Installation, Commissioning, Testing and 5 year
Comprehensive Maintenance of Solar Water Heating Systems and
train the personnel at their own cost.
f) The Bidder shall be fully and completely responsible to TEDA for
all the deliveries and deliverables. The bidder shall be responsible
for the proper functioning of the finally erected systems.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 15/79
Bidder’s Signature & Stamp
g) Statutory obligations / liabilities like Salary, ESI, P.F., as per Labour
Laws for the persons employed for this contract will be the
responsibility of the tenderer. TEDA will not make any direct
payment thereof and will not be responsible for any lapses by the
tenderer.
4.2 Language of the Bids
The bid prepared by the Bidder as well as all correspondence and
documents relating to the bid shall be in English only. The supporting
documents and printed literature furnished by the Bidder may be in any
another language provided they are accompanied by an accurate
translation in English duly notarised, in which case, for all purposes of
the Bid, the translation shall govern. Bids received without such
translation copy will be rejected.
4.3 Bid Currency
Price shall be quoted in Indian Rupees (INR) only and Payment shall
be made in Indian Rupees only. Price quoted in any currency other
than INR will be rejected.
4.4 Letter of Authorisation
A letter of Authorisation from the Board of Directors or Managing
Director or CEO of Bidder organisation authorising the Tender
submitting authority or a Power of Attorney shall be submitted in the
Techno commercial Bid. The Bids received without the Letter of
Authorisation or Power of Attorney will be summarily rejected.
4.5 Clarifications and Amendments
a) A prospective Bidder requiring any clarification in the Tender may
address TEDA by Registered post or by personal delivery under
acknowledgement. No clarifications will be offered by TEDA within 48
hrs prior to the time of opening of the Tender.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 16/79
Bidder’s Signature & Stamp
b) Before the closing date of the Tender, clarifications and amendments, if
any, will be notified in the government website mentioned in the Tender
Data sheet. The Bidders shall periodically check for the amendments or
corrigendum or information in the website till the closing date of this
Tender. TEDA will make individual communication by email to only
those bidders who have purchased the tender document from the office
of TEDA. TEDA will not make any individual communication to others
and will in no way be responsible for any ignorance pleaded by
Bidders.
c) TEDA is not responsible for any misinterpretation of the provisions of
this tender document on account of the Bidder’s failure to update the
Bid documents based on changes announced through individual
communication or website as the case may be.
4.6 Contacting Tender Inviting Authority
a) Bidders shall not make attempts to establish unsolicited and
unauthorised contact with the Tender Inviting Authority or Tender
Scrutiny Committee or Tender Accepting Authority after the opening of
the Tender and prior to the notification of the Award. Any attempt by
any Bidder to bring to bear extraneous pressures on the Tender
Inviting or Scrutiny or Accepting Authority may lead to disqualification
of the Bidder.
b) Notwithstanding anything mentioned above, the Tender Inviting or
Scrutiny or Accepting Authority may seek bona-fide clarifications from
Bidders relating to the tenders submitted by them during the evaluation
of tenders.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 17/79
Bidder’s Signature & Stamp
4.7 Force Majeure
Neither TEDA nor the Successful Bidder shall be liable to the other for
any delay or failure in the performance of their respective obligations
due to causes or contingencies beyond their reasonable control such
as:
• Natural phenomena including but not limited to earthquakes,
floods and epidemics.
• Acts of any Government authority, domestic or foreign including
but not limited to war declared or undeclared, priorities and
quarantine restrictions.
• Accidents or disruptions including, but not limited to fire,
explosions, breakdown of essential machinery or equipment.
4.8 Arbitration
In case of any dispute, the matter will be referred to a sole Arbitrator to
be appointed by TEDA under the “Arbitration and Conciliation Act
1996”. The arbitration shall be held in Chennai (INDIA) and the
language shall be English only. Subject to the above, the Courts at
Chennai alone only shall have jurisdiction in the matter.
5.1 Cost of Bidding
5. Tender Cost and EMD
The Bidders shall bear all costs associated with the preparation and
submission of Bids. TEDA will in no way be responsible or liable for
these charges or costs incurred regardless of the conduct or outcome
of the bidding process.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 18/79
Bidder’s Signature & Stamp
5.2 Tender Document Fee
a) The Tender documents may also be purchased from the office of
TEDA on payment of fees in Indian Rupees as mentioned in the
Tender Data sheet. The Tender document is not transferable to any
other Bidder.
b) The Tender document cost may be paid by way of Demand Draft or
Banker’s Cheque in favour of “Tamil Nadu Energy Development
Agency”, payable at Chennai.
c) Alternatively, the Tender document can be downloaded free of cost
from the website mentioned in the Tender data sheet.
5.3 Earnest Money Deposit (EMD)
a) An EMD amount as specified in the Tender shall be paid in Indian
Rupees by way of Demand Draft or Banker’s cheque only, obtained
from any of the Nationalized or Scheduled banks, drawn in favour of
“Tamil Nadu Energy Development Agency ” payable at Chennai.EMD
submitted in any other forms will be SUMMARILY REJECTED.
b) The EMD amount of the bidders not qualified in the Techno
commercial bid/ unsuccessful Bidders will be refunded by TEDA
against finalisation and signing of agreement by the Successful
Bidder with TEDA. The EMD amount held by TEDA till it is refunded
to the unsuccessful Bidders will not earn any interest thereof.
c) The EMD amount paid by the Successful Bidder(s) will be adjusted
towards Security Deposit payable by them. If the successful Bidder
submits Security Deposit for the stipulated value in full in the form of
DD or by way of Banker’s Cheque or irrevocable Bank Guarantee and
the Bidder will also be blacklisted, the EMD will be refunded.
d) The EMD amount will be forfeited by TEDA , if the Bidder withdraws
the bid during the period of its validity specified in the tender or if the
successful Bidder fails to sign the contract or the successful Bidder
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 19/79
Bidder’s Signature & Stamp
fails to remit Security Deposit within the respective due dates.
e) The bids received without the specified EMD amount will be
SUMMARILY REJECTED.
f) The following categories of industries are exempted from payment of
Earnest Money Deposit.
i) The Small Scale Industrial units located within the State and
Registered with the Tamil Nadu Small Industries Development
Corporation.
ii) The Small Scale Industrial units located within the State and
Registered with National Small Industries Corporation (NSIC).
iii) The SSI units holding Permanent Registration certificate from
the District Industries Centres of Directorate of Industries and
Commerce in respect of those items for which the Registration
Certificate has been obtained.
iv) Undertakings and Corporations owned by Government of Tamil
Nadu.
v) Small Scale Industrial units located outside the State but
registered with National Small Industries Corporation (NSIC) in
respect of the items manufactured by them.
g) Industries exempted from payment of EMD shall enclose duly attested
Photostat copies of their Registration Certificate showing the subject
materials specifying capacity which they are permitted to manufacture
and the period of validity of the certificate and the related G.O as proof
of eligibility for exemption from payment of EMD.
h) Those Bidders who are exempted from payment of E.M.D, shall furnish
in lieu of EMD an under taking in a non-judicial stamp paper of value
not less than Rs. 80.00/- (Rupees Eighty only) in the prescribed format,
as per Appendix- 4 to the effect to pay penalty an amount equivalent
to EMD in the event of non-fulfilment or non-observance of any of the
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 20/79
Bidder’s Signature & Stamp
conditions stipulated in the contract consequent to such breach of
contract.
i) Undertaking and proof of exemption of EMD shall be kept in the EMD
cover as specified in clause 6.3. TENDERS RECEIVED WITHOUT
PROOF FOR EXEMPTION OF EMD AND UNDERTAKING WILL
NOT BE READOUT AND WILL BE REJECTED SUMMARILY.
5.4 Bar of Jurisdiction
Save as otherwise provided in Tamil Nadu Transparency in
Tender Act 1998 no order passed or proceeding taken by any officer
or authority under this act shall be called in question in any Court
and no injunction shall be granted by any court in respect of any
action taken or to be taken by such officer or authority in pursuance
of any power conferred by or under the above Act.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 21/79
Bidder’s Signature & Stamp
SECTION-B
BID SUBMISSION AND EVALUATION
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 22/79
Bidder’s Signature & Stamp
6. Bid Preparation and Submission
Bidders shall examine all Instructions, Terms and Conditions and
Technical specifications as given in the Tender documents. Failure to furnish
information required by the Bid or submission of Bids not substantially
responsive or viable in every respect will be at the Bidders’ risk and may
result in rejection of Bids. Bidders shall strictly submit the Bid as specified in
the Tender, failing which the bids will be held as non-responsive and will be
rejected.
The Bids shall be submitted separately in two parts namely viz.
(1) Techno commercial Bid and (2) Price Bid. The Techno commercial Bid
and Price Bid shall be submitted in two separate covers.
6.1 Techno commercial Bid (Envelope-A)
6.1.1 Bid Preparation
a) The Techno commercial Bid enables TEDA to evaluate whether the
Bidder is techno commercially competent and capable of executing the
order. Only those Bids which qualify in the Techno commercial stage
will be eligible for the Price bid opening. The Price Bid of Bidders who
failed in the Techno commercial stage will not be opened and the bid
particulars will be recorded.
b) The Techno commercial Bid format as given in the Tender shall be
filled, signed and stamped in all pages. TEDA will not be responsible
for the errors committed in the Bids by the Bidders.
c) The Techno commercial Bid shall strictly not contain any price
indications or otherwise the bids will be summarily rejected.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 23/79
Bidder’s Signature & Stamp
6.1.2 Details to be furnished in the Techno Commercial Bid
a) The EMD amount shall be submitted in the prescribed form.
Authorisation letter from the Board of Directors or Chairman &
Managing Director or Power of Attorney to sign the Tender documents
shall be submitted. The Tenders received without Authorisation letter or Power of Attorney
will not be considered for further processing.
b) The blank Tender document in full shall be printed, signed by the
authorised person and stamped in all pages and shall be submitted
as a token of accepting the conditions.
c) The Techno Commercial Bid shall be duly filled, signed by the
authorised person and stamped in all the pages and shall be submitted.
d) The supporting documents to prove Bidder’s eligibility shall be duly
attested and shall be submitted.
e) The published Annual Report shall be signed by the authorised
person and stamped in all pages and shall be submitted.
f) The bidder shall indicate the manufacturing plant addresses.
g) All the required documents insisted in the Tender shall be enclosed in
the Techno Commercial Bid. No document will be allowed to be
supplemented or exchanged after opening of the bids.
h) The documentary evidence shall establish Bidder’s qualifications to the
satisfaction of TEDA.
6.1.3 Signing the Techno Commercial Bid
a) The Bids shall be typed and shall be signed by the Authorised official
of Bidder. All pages of the bid shall be signed and stamped by the
authorised person.
b) Any alterations, deletions or overwriting will be treated as valid only if
they are attested by the full signature by the authorised person.
6.1.4 Sealing the Techno Commercial Bid
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 24/79
Bidder’s Signature & Stamp
The Techno Commercial bid shall be placed in a separate cover
(Envelope-A) and sealed appropriately. The Techno Commercial bid
cover shall be superscribed with “Techno Commercial Bid
(Envelope A) –Supply, installation , commissioning & 5 year
comprehensive maintenance of 50Nos. Solar Water Heating Systems of
500LPD 80oC capacity each for Aavin Bulk Milk Coolers at various
locations in Tamil Nadu – Tender Ref.:
due on .” The “FROM” address and “TO” address shall be
written without fail otherwise the Techno Commercial bid is liable for
rejection.
6.2 Price Bid (Envelope-B)
6.2.1 Details to be furnished
a) All the Price items as asked in the Tender shall be filled in the Price
Bid format as given in the Tender. The prices quoted shall be in
INDIAN RUPEES (INR) only. The Tender is liable for rejection if Price
Bid contains conditional offers or partial offers and if quoted in any
currency other than INR.
b) The cost quoted by the Bidder shall include the breakup cost of the
components of Solar Water Heating Systems viz., Flat Plate Collector
(FPC), Storage Water Tank, Piping etc.
c) The cost quoted by the Bidder shall be kept firm for a period specified
in the Tender from the date of opening of the Tender. The Bidder shall
keep the Price firm during the period of Contract including the period of
extension of time if any. The Bidders shall particularly take note of this
factor before submitting the Bids.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 25/79
Bidder’s Signature & Stamp
6.2.2 Signing the Price Bids
a) The Bid shall be typed and shall be signed by the Bidder or a person or
persons duly authorised to bind the Bidder to the Contract. All pages of
the bid document including the supporting documents shall be signed
and stamped by the authorised person.
b) Any alterations, deletions or overwriting shall be treated valid only if
they are attested by full signature by the authorised person.
6.2.3 Sealing the Price Bid
The Price Bid shall be placed in a separate cover (Envelope-B) and
sealed appropriately. The Price Bid cover shall be super scribed with
“Price Bid (Envelope B) – Supply, installation , commissioning & 5
year comprehensive maintenance of 50Nos. Solar Water Heating
Systems of 500LPD 80OC capacity each for Aavin Bulk Milk Coolers
at various locations in Tamil Nadu – Tender Ref.:
due on .” The “FROM” address and “TO” address shall be
written without fail otherwise the Price Bid is liable for rejection.
6.3 Outer Cover
Techno Commercial Bid cover (Envelope-A) and Price Bid cover
(Envelope-B) shall then be put in a single outer cover and sealed.
The outer cover shall be superscribed with Supply, installation ,
commissioning & 5 years comprehensive maintenance of 50Nos.
Solar W ater Heating Systems of 500LPD 80oC capacity each for Aavin
Bulk Milk Coolers at various locations
In Tamil Nadu – Tender Ref.:
due on
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 26/79
Bidder’s Signature & Stamp
.” The “FROM” address and “TO” address shall be written
without fail otherwise the Bid is liable for rejection. EMD may be
kept in the outer cover or in Techno Commercial Bid cover
(Envelope–A).
6.4 Mode of Submission of Bids
a) The Bids shall be dropped in the Tender box kept at TEDA, 5th Floor,
EVK Sampath Maaligai, No.68 College Road, Chennai- 600 006, Tamil
Nadu, India, on or before the due date and time. The Bids will not be
received personally.
b) Alternatively, if the Bidder prefers to submit the Bid by post, the Bidders
shall ensure that the Bids reach TEDA on or before the due date and
time. TEDA will not be liable or responsible for any postal delay or any
other delay whatsoever.
c) The Bids received after Due Date and Time or Unsealed or in
incomplete shape or submitted by Facsimiles (FAX) or email will be
summarily rejected.
6.5 Modification and withdrawal of Bids
The Bids once submitted
(i) cannot be modified or amended.
(ii) cannot be withdrawn after the due date for
tender.
submission of
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 27/79
Bidder’s Signature & Stamp
7. Bid Opening
7.1 Techno Commercial Bid Opening
The Tender outer cover and Techno commercial Bid cover, will be
opened at TEDA on the date and time as specified in the Tender Data
sheet or any other date published in the website specified. The Tender
will be opened in the presence of the Bidders who choose to be
present. The representative(s) of the Bidder who chooses to attend
Tender opening shall bring an authorisation letter from the Bidder. A
maximum of two representatives for each Bidder will be allowed to
attend the Tender opening.
7.2 Tender Validity
a) Bids submitted shall remain valid for a period of 180 days from the date
of Tender opening. If the bid validity is lesser than 180 days, the Bid
will be rejected as non-responsive.
b) In exceptional circumstances, TEDA may solicit the Bidders to extend
the validity. The Bidder shall extend price validity and Bid security
validity.
7.3 Initial Scrutiny
Initial Bid scrutiny will be held and Tenders as given below will be
treated as non-responsive.
� Tender received without EMD amount
� Tender not submitted in two parts as specified in the Tender and
signing and stamping in all pages of the Bid
� Tender received without the Letter of Authorisation as specified in
the Tender
� Tender found with suppression of facts or details
� Tender with incomplete information, subjective, conditional offers
and partial offers
� Tender submitted without supporting documents to prove Eligibility
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 28/79
Bidder’s Signature & Stamp
criteria and Evaluation
� Tender not complying with any of the clauses stipulated in the
Tender
� Tender with lesser validity period All responsive Bids will be considered for further evaluation. The
decision of TEDA will be final in this regard.
7.4 Clarifications by TEDA
When deemed necessary, TEDA may seek bona-fide clarifications on
any aspect from the Bidder. However, that will not entitle the Bidder to
change or cause any change in the substance of the Bid or price
quoted. During the course of Techno commercial Bid evaluation, TEDA
may seek additional information or historical documents for verification
to facilitate decision making. In case the Bidder failed to comply with
the requirements of TEDA as stated above, such Bids at the discretion
of TEDA, shall be rejected as technically non-responsive.
7.5 Price Bid Opening
Bidders who are qualified in Techno commercial Bid
(Envelope- A) only will be called for Price Bid opening. The Price
Bids will be opened in the presence of the Bidders at TEDA. The
Bidders or their authorised representatives (maximum two) will be
allowed to take part in the Price Bid opening.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 29/79
Bidder’s Signature & Stamp
8. Tender Evaluation and Selection
8.1 Suppression of facts and misleading information
a) During the Bid evaluation, if any suppression or misrepresentation of
information is brought to the notice of TEDA, TEDA shall have the right
to reject the Bid and if after selection, TEDA will terminate the contract
as the case may be, will be without any compensation to the Bidder
and the EMD or Security Deposit as the case may be, shall be forfeited.
b) Bidders shall note that any figures in the proof documents submitted
by the Bidders for proving their eligibility is found suppressed or
erased, TEDA shall have the right to seek the correct facts and figures
or reject such Bids.
c) The Tender calls for full copies of documents to prove the Bidder’s
experience, capacity and other requirements to undertake the project.
8.2 Techno Commercial Bid Evaluation
a) The Bidders who have duly complied with the Eligibility Criteria will be
eligible for further processing.
b) The Tenders, which do not conform to the Technical Specifications or
Tender conditions or Tenders from Bidders without adequate
capabilities for supply & installation, will be rejected. The Eligible
Bidders alone will be considered for further evaluation.
8.3 Price Bid Evaluation
1) Bidders who are qualified in Techno commercial Bid (Envelope-A) only
will be called for Price Bid opening. The Price Bids will be opened in
the presence of the Bidders at TEDA. The Bidders or their authorised
representatives (maximum two) will be allowed to take part in the Price
Bid opening.
2) The Price Bid evaluation will be conducted as stipulated in the Tamil
Nadu Transparency in Tenders Act 1998 and Tamil Nadu
Transparency in Tenders Rules 2000. The Price evaluation will include
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 30/79
Bidder’s Signature & Stamp
all Duties and Taxes as given below.
(i) In cases of discrepancy between the cost quoted in Words and in
Figures, the lower of the two will be considered.
(ii) In evaluation of the price of components which are subject to
excise duty, the price will be determined inclusive of such excise duty;
(iii) In a tender where all the tenderers are from within the State of Tamil
Nadu, or where all the tenderers are from outside the State of Tamil
Nadu, the Value Added Tax shall be included for the evaluation of the
price; and
(iv) In a tender where the tenderers are both from the State of Tamil Nadu
as well as from outside the State of Tamil Nadu, [the Value Added
Tax levied under Tamil Nadu Added Tax Act 2006 (TamilNadu Act
32 of 2006)] shall be excluded for the evaluation of the price.
3) The lowest cost as per the above evaluation will be adjudged as L1.
TEDA will not be responsible for any erroneous calculation of tax rates
or any subsequent changes in rates or structure of applicable taxes. All
differences arising out as above shall be fully borne by the Successful
Bidder.
4) No dispute can be raised by any Bidder whose Bid has been rejected
and no claims will be entertained or paid on this account. 5) Under no circumstances shall a tenderer increase his price or refuse to
accept the entire quantity that is finally allotted to him during the validity period
after tenders are opened. Any tenderer who does so resulting in recalling of
tenders by TEDA or additional expenditure to TEDA shall not only lose his EMD
but also run the risk of being Black listed by TEDA. TEDA also reserves the right
under the law to recover damages resulting there from, in addition to forfeiture of
EMD.
Banning of business deal:
The bidder will be banned from business with TEDA if any of the
particulars produced by the bidder such as Auditor Certificate, Annual account,
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 31/79
Bidder’s Signature & Stamp
VAT Clearance Certificate, Test certificate, etc. are found to be incorrect, or if
there is breach of any of the conditions in the contract which leads to delay or
leads to incurring any additional cost by the Government/TEDA to complete the
awarded contract.
8.4 TEDA reserves the right to;
1) Negotiate with the Bidder whose offer is the lowest evaluated price
for further reduction of prices.
2) Ask other Bidders to match L1 price.
3) Apportion the total quantity among the L1 Bidder and other Bidders
who have agreed to match L1 rate.
4) Insist on quality or specification of materials to be supplied.
5) Modify, reduce or increase the quantity requirements to an extent of
25% of the Tendered quantity as per the provisions of Tamil Nadu
Transparency in Tenders Act 1998 and Tamil Nadu Transparency in
Tenders Rules, 2000.
6) Change the list of areas of installation locations from time to time
based upon the requirement.
7) Reallocate the quantity to other Bidder if performance of the Bidder
is not as per the completion Schedule.
8) Inspect the bidders’ factory or office premises and based on
the inspection reduce the quantity ordered.
9) Withhold any amount for the deficiencies in the service aspect of
Solar Water Heating Sys tems installed at the identified locations.
10) Notwithstanding anything contained in any of the contract documents,
TEDA shall have the right to relax or waive any of the conditions of the
contract wherever deemed necessary in the interest of the project.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 32/79
Bidder’s Signature & Stamp
SECTION-C
AWARD & EXECUTION
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 33/79
Bidder’s Signature & Stamp
9. Award of Work
9.1 Acceptance of the Tender
The final acceptance of the Tender is entirely vested with Tender
Acceptance Committee(TAC) who reserves the right to accept or reject
any or all of the Tenders in full or in part. The TAC may also reject any
Tender for reasons such as changes in the new technologies, court
orders, accidents or calamities and other unforeseen circumstances.
After acceptance of the Tender by TAC, the Bidder shall have no right
to withdraw their Tender or claim higher price.
9.2 Letter of Acceptance (LOA)
After acceptance of the Tender by the TAC, a Letter of Acceptance
(LOA) will be issued only to the Successful Bidder(s). TEDA has the
right to issue LOA to more than one bidder.
9.3 Payment of Security Deposit (SD)
a) The Successful Bidders will be required to remit the Security Deposit
equivalent to 5% (Five percent) of the value of the Work Order
inclusive of EMD amount. The SD shall be paid by way of Demand
Draft or Bankers Cheque drawn in favour of “Tamil Nadu Energy
Development Agency” payable at Chennai or in the form of
unconditional and irrevocable Bank Guarantee, valid till the
completion of 5 year comprehensive maintenance. The SD shall be
paid within 15 days from the date of issue of Letter of Acceptance
by TEDA.
b) The Security Deposit will be refunded to the Successful Bidder only
after successful performance and comprehensive maintenance for 5
years. The Security Deposit held by TEDA till it is refunded to the
Successful Bidder will not earn any interest thereof.
c) The Security Deposit or EMD will be forfeited if the Successful
Bidder(s) withdraw(s) the Bid during the period of Bid validity specified
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 34/79
Bidder’s Signature & Stamp
in the Tender or if the Bidder fails to sign the contract besides the
bidder will be Blacklisted.
9.4 Execution of Agreement
a) The Successful Bidder shall execute a Contract in the INR 80/- non-
judicial stamp paper bought in Tamil Nadu only in the name of the
Bidder, within 15 days from the date of Letter of Acceptance issued by
TEDA.
b) The Successful Bidder shall not assign or make over the contract, the
benefit or burden thereof to any other person or persons or body
corporate for the execution of the contract or any part thereof without
the prior written consent of TEDA, which reserves its right to cancel the
work order either in part or full, if this condition is violated.
c) In case of the successful bidder fails to execute necessary agreements
as prescribed, within the stipulated period, then his EMD shall be
forfeited and his tender held as non responsive.
9.5 Release of Firm Work Order
After execution of the Contract and payment of Security Deposit,
“Firm Work Order” for Supply, installation , commissioning & 5
year comprehensive maintenance of 50Nos. Solar Water Heating
Systems of 500LPD 80oC capacity each for Aavin Bulk Milk Coolers at
various locations in TamilNadu will be issued to the Successful
Bidder by the TamilNadu Energy Development Agency.
9.6 Installation & Completion Schedule
The entire work involving Supply, installation & commissioning of
quoted number of 5 0 N o s . Solar Water Heating Systems of 500LPD
80oC capacity each for Aavin Bulk Milk Coolers at various locations in
TamilNadu, shall be completed within 90 days of work order.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 35/79
Bidder’s Signature & Stamp
9.7 Refund of EMD
The EMD amount paid by the Successful Bidder(s) will be adjusted
towards Security Deposit payable by them. If the successful Bidder
submits Security Deposit for the stipulated value in full by way of DD or
Bankers Cheque in the form of unconditional and irrevocable Bank
Guarantee, the EMD will be refunded. The EMD amount of the
unsuccessful Bidders will be refunded by TEDA against finalisation and
signing of agreement by the Successful Bidder with TEDA.
9.8 Termination of Contract
9.8.1 Termination for default
a) Tamil Nadu Energy Development Agency may without prejudice to
any other remedy for breach of contract, by written notice of default
with a notice period of 7 days, sent to the Successful Bidder, terminate
the contract in whole or part, (i) if the Successful Bidder fails to
Supply, install, commission & complete the testing of 50Nos. Solar
Water Heating Systems of 500LPD 80OC capacity each for Aavin Bulk
Milk Coolers at various locations in TamilNadu within the time period(s)
specified in the contract ,or fails to fulfil the requirements as per the
Delivery Schedule or within any extension thereof granted by Tamil
Nadu Energy Development Agency or (ii) if the Successful Bidder
fails to perform any of the obligation(s) under the contract; or
(iii) The Bidder shall observe highest standard of ethics during bidding
process and execution of the project. The Tender accepting authority
will reject a proposal for award or terminate the contract, if it is
determined in the judgment of TEDA, the Bidder recommended for
award, has engaged in fraudulent and corrupt practices in competing
for or in executing the Contract.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 36/79
Bidder’s Signature & Stamp
b) In the event TamilNadu Energy Development Agency terminates the
Contract in whole or in part, TamilNadu Energy Development
Agency may opt upon terms and in such manner as it deems
appropriate, the services of the other bidders and the Successful
Bidder shall be liable to TamilNadu Energy Development Agency for
any additional costs due to this. However, the Successful Bidder
shall continue the performance of the contract to the extent not
terminated.
9.8.2 Termination for Insolvency
TamilNadu Energy Development Agency may at any time terminate the
Contract by giving written notice with a notice period of 7 days to the
Successful Bidder, if the Successful Bidder becomes bankrupt or
otherwise insolvent. In this event, termination will be without
compensation to the Successful Bidder, provided that such termination
will not prejudice or affect any right of action or remedy that has accrued
or will accrue thereafter to TamilNadu Energy Development Agency .
9.8.3 Termination for Convenience
TamilNadu Energy Development Agency may by written notice, with a
notice period of 7 days sent to the Successful Bidder, may terminate the
Contract, in whole or in part, at any time for its convenience. The
notice of termination shall specify that termination is for TamilNadu
Energy Development Agency’s convenience, the extent to which
performance of work under the Contract is terminated, and the date upon
which such termination becomes effective. On termination, the successful
Bidder is not entitled to any compensation whatsoever.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 37/79
Bidder’s Signature & Stamp
10. Execution of Work
10.1 Scope of work
a) Scope of work covers Supply, Installation, Commissioning & 5 year
comprehensive maintenance of 50 Nos. Solar Water Heating Systems
of 500LPD 80oC Capacity each including the civil works, plumbing
works including the provision of hot water pipe lines upto the user point
as per the technical specification.
b) Insuring the goods in transit is the responsibility of the bidders.
c) Comprehensive maintenance of the system is for 5 years. The
comprehensive maintenance shall include preventive maintenance
service visits monthly till the completion period of comprehensive
maintenance. The maintenance shall include replacement of all parts
or components found defective due to manufacturing defect or
because of wear and tear. If the Solar Water Heating Systems are not
functional, the same shall be repaired or restored or replaced within 7
days.
10.2 Insurance
Transportation of components to the installation site and insuring the
goods in transit is the responsibility of the Bidder. The goods being
installed under the contract shall be covered for comprehensive
Insurance by the Successful Bidder against loss (or) damage incidental
to transportation, storage at site and delivery to site during the erection
period.
10.3 Handing Over
The system shall be handed over to authorised beneficiary after
successful commissioning through prescribed handing over and
taking over format.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 38/79
Bidder’s Signature & Stamp
10.4 Comprehensive Maintenance
a) The Successful Bidder shall provide 5 year comprehensive
maintenance of the Solar Water Heating System which shall include
corrective maintenance as well as routine service visits.
b) The service personnel of the Successful Bidder will make routine
maintenance visits monthly till the completion period of comprehensive
maintenance. Apart from this any complaint registered or service calls
received or faults notified , the service personal shall reach the site
within 2 days and attend to the defects or faults and rectify the same or
replace the faulty systems if needed within 7 days.
c) The deputed personnel shall be in a position to check and test all the
equipments regularly, so that preventive actions, if any, could be taken
well in advance to save any equipment from damage.
d) Normal and preventive maintenance of the Solar Water Heating
System such as cleaning of FPC etc. are also the duties of the
deputed personnel during maintenance visits.
e) During operation and maintenance period of the Solar Water Heating
Systems, if there is any loss or damage of any component due to
miss management or miss handling or due to any other damaged
component may be repaired or replaced by new component.
f) The maintenance shall include replacement of any
component irrespective of whether the defect was a manufacturing
defect.
g) If the successful bidder, having been notified fails to rectify the
defect(s) and restore the Solar Water Heating Systems to good
working condition within the period specified above, then a penalty of
Rs. 500/- per system per day beyond 7 days breakdown will be levied.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 39/79
Bidder’s Signature & Stamp
11. Warranty
1. The 5 year warranty shall take effect from the date on which the system
is taken over by the users or beneficiaries.
2. The successful Bidder shall be liable to make good the loss by
replacing the defective product during the warranty period for the entire
system free of cost, failing which Tamil Nadu Energy Development
Agency will deduct the amount from the amount retained by Tamil Nadu
Energy Development Agency as per Payment terms and the Bidder will
be blacklisted.
3. Tamil Nadu Energy Development Agency reserves the right to claim
damages and costs for non-fulfilment of warranty, apart from forfeiting
un-paid amount if any in the event of unsatisfactory maintenance.
4. The warranty will cover all the materials and goods involved in the
installation and commissioning of Solar Water Heater Systems by the
successful Bidder under this contract irrespective of the fact whether
these have been manufactured by the Successful bidder or not. The
decision in the regard by Tamil Nadu Energy Development Agency is
final and binding on the successful bidder.
5. The successful bidder shall undertake to supply spares free of cost for
the maintenance of the offered items during the warranty period. The
successful bidder shall keep all the spares available for sale at least for a
period of 5 years after the completion of the warranty period.
6. If the operation or use of the system proves to be unsatisfactory during the
warranty period, the Successful Bidder shall replace the faulty ones or
carry out necessary repairs as per the warranty terms and conditions to
the full satisfaction of Tamil Nadu Energy Development Agency.
7. In case the Successful Bidder fails to carry out the warranty
regulations, Tamil Nadu Energy Development Agency will engage any
other agency and carry out the service or replacement and deduct the
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 40/79
Bidder’s Signature & Stamp
amounts from the performance guarantee amount retained by Tamil
Nadu Energy Development Agency as per the Payment terms or from
their pending bills or any money due or payable to them.
12. Liquated Damages
If the Successful Bidder fails to commission the system as within the delivery
period specified. Liquidated Damages at the rate of 0.5% per completed week
per system will be levied subject to a maximum of 10% for each delayed
commissioning. The Liquidated Damages amount will be automatically
deducted from the Bills submitted by the Successful Bidder.
13. Payment Terms
The payment will be released in the fo l lowing forms after carrying
out inspection of the installation and commissioning of Solar Water
Heating Systems.
1) All payments will be made in INR only.
2) No advance will be paid or no letter of credit will be issued.
3) a. 85% payment will be made on satisfactory commissioning and
inspection.
b. 15% payment will be made after the completion of 1 year CMC
period against submission of 4 Nos. irrevocable BGs of 3% each of
contract value valid for 12 months, 24 months , 36 months and 51
months respectively. The 4 Nos. Irrevocable BGs will be released
every year after satisfactory functioning of Solar Water Heating
System. In case of default , BGs will be encashed.
4) The Comprehensive Maintenance Contract payment will be subject
to fulfilment of Warranty or Comprehensive Maintenance obligations.
5) If the Duties and/or Taxes have been reduced respectively, the
successful bidder is liable to return the same.
6) The Successful Bidder will have full and exclusive liability for payment
of all Duties, Taxes and other statutory payments payable under any or
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 41/79
Bidder’s Signature & Stamp
all of the Statutes or Laws or Acts etc now or hereafter imposed.
14. Workmen’s Compensation Insurance
This insurance shall protect the Contractor against all claims applicable
under the Workmen's Compensation Act, 1948(Government of India). This policy
shall also cover the Contactor against claims for injury, disability disease or
death of its or its Sub-Contractor’s employees, which for any reason are not
covered under the Workmen’s Compensation Act, 1948. The liabilities shall not
be less that Workmen's Compensation.
Compensation:
The contractor shall arrange to exercise effective supervision over the
works so as to ensure safety to the men and materials. In the case of accidents
to the workmen arising out of and in the course of employment, the contractor
shall pay necessary compensation to them according to the workman's
compensation act, besides arranging immediate medical aid. He shall
indemnify TEDA against any liability whatsoever in this regard and execute a
bond accordingly. In case, the contractor fails to pay the compensation within
the reasonable time, the TEDA may settle the claim and arrange to recover the
same from the contractor.
15. Product Take Back and Recycling
(i) Proper decommissioning and recycling of components of Solar
Water Heating Systems are necessary to ensure that harmful
materials are not released in to the environment. Hence an
undertaking for product take back after the expiry of the respective
guarantee period for components etc .,shall be furnished by the
successful Bidder”. It is mandatory for the successful Bidder to
comply with the components (Management and Handling) Rules
2001 of MOEF, as amended from time to time.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 42/79
Bidder’s Signature & Stamp
SECTION-D
TECHNICAL SPECIFICATIONS
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 43/79
Bidder’s Signature & Stamp
16. TECHNICAL SPECIFICATION
A solar water heating system consists of a Storage Tank, Piping, Support structure.
Hot Water Storage Tank:
The tanks are generally made of stainless steel to avoid corrosion and are insulated
to reduce heat losses. They are also fitted with electrical heater as a backup during
monsoon days. The tanks may also be made of G.I. sheets or aluminium.
Cold Water Tank & Pipelines:
Cold water comes from the over head tank. Hot water from the system is
transferred to various utility points through insulated pipelines. A heat exchanger
may be provided when the water is hard.
Flat Plate Collectors (FPC) based Solar Water Heaters
The solar radiation is absorbed by Flat Plate Collectors which consist of an insulated
outer metallic box covered on the top with glass sheet. Inside there are blackened
metallic absorber (selectively coated) sheets with built in channels or riser tubes to
carry water. The absorber absorbs the solar radiation and transfers the heat to the
flowing water.
Capacity (in LPD) Recommended Collector Area (in Sq.m)
500 80oC 12
I. General Requirements:
i) System installed shall be well grouted/ clamped with collectors installed in a
way that it is able to sustain a wind speed of 150km/hour.
ii) All the collectors will be south facing inclined at suitable angle to give best
performance in winter
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 44/79
Bidder’s Signature & Stamp
iii) There will not be any shadow falling on the collectors from nearby structures
or of other collectors in front or back row
iv) Hot water pipe lines of any kind in colder regions will be fully insulated from
the point of drawal of water from tank to delivery points. In other regions also
care will be taken to avoid heat losses from pipelines.
v) System will be installed nearest to the point of hot water usage to avoid
longer pipeline & higher heat losses.
vi) Where water quality is bad, FPC based systems with Heat Exchanger will
be installed
vii) The workmanship & aesthetics of the system will be good and it shall be
visible to anybody
viii) Air vent pipe, make up water and cold water tanks will be installed as
required for smooth functioning of the system
ix) There won’t be any leakage observed in the system from tanks/ collectors/
pipelines
x) No electrical back up will be provided in hot water storage tank at places
where electric geysers are already installed. At places where electric geysers
are not installed, electric back up could be provided in upper portion of
storage tank.
II. Technical Requirements:
Flat Plate Collectors:
ISI Mark is mandatory for Flat Plate Collectors.
1. ISI mark (2 sq. m. absorber area for 100 litre tank capacity system in colder region and 125 litre for other regions).
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 45/79
Bidder’s Signature & Stamp
Storage Tanks, Piping, Support structure:
Inner tank material SS 304 or 316 grade min/ MS or any other material with
anticorrosive coating for hard water with chlorine contents.
Inner tank thickness For SS minimum thickness will be 0.5 mm when using
argon arc or metal inert gas for welding & 0.8 mm when
using other type of welding. For MS it will be 1.5 mm. No
leakage under any kind of negative or positive pressure of
water shall be ensured.
Inner tank welding TIG / Seam/ pressurized weld (Open arc weld not
permitted)
Storage tank capacity Not less than system capacity.
Thermal insulation of storage tanks Minimum 50 mm thick CFC free PUF having density of
28-32 kg/ cu.m for domestic systems and 100mm thick
Rockwool of 48 kg per cu.m for other systems . For colder
regions, it will be 1 ½ times atleast. In case of higher
density insulations, the thickness may reduce
proportionately.
Thermal insulation of hot water
pipes
Minimum 50 mm thick rockwool or 25 mm thick PUF on GI
pipes. . For colder regions, it will be 1 ½ times atleast. In case
of composite pipes, it will depend on region to region. For
higher density insulations, the thickness may reduce
proportionately.
Outer cladding & Frames Al/ FRP or GI powder coated. MS may also be used with
special anti-corrosive protective coatings. Thickness of
sheets will be strong enough to avoid any deformation of
the cladding.
Valves, cold water tank, vent pipe,
heat exchanger, make up tank &
instruments
Of ISI mark.
Support structure for Collectors,
piping, tanks etc
Of non corrosive material or have corrosion resistant
coating. They shall be strong enough to sustain their
pressure during the lifetime of system.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 46/79
Bidder’s Signature & Stamp
III. Specifications of Solar Water Heater
Sl.No Description of Item Details
1 a. System Capacity
b. Temperature
500 LPD
80OC
2 No. of collectors proposed 6 Nos. for plain area and 8 Nos. for hilly track
3 Flat Plate Collectors
a. Type of Collectors Cu-Cu Copper sheet with copper tube
a. Absorber area 2 sq.mtr
b. Efficiency of collectors >70% for plain, >67% for hilly area
c. System efficiency >65%
d. Absorber coating Selective coating
e. Absorbitivity / Emissivity /
Thickness and other details, if
any
Absorbitivity - >0.92%
Emissivity - > 0.02
Thickness – 34 SWG
f. Collector Box material Aluminium Extruded sheet
g. Number of risers 9 (Nine) per Panel
h. Fin width 12cm for single fin (or) 30 cm. for 3 finned
sheet.
4 Insulating material to be used for
collector
i) Material Rock wool or glass wool or PUF
ii)Thermal conductivity 0.029 W/M deg K
iii)Thickness of Bottom Insulation 50mm
iv)Thickness of Side Insulation 25mm
v)Density 48Kg/m3
5 Glazing material to be used
i)Material
Toughened glass
ii)Thickness 4mm
iii)Transmitivity >85% and above
6 Collector stand
i)Material
Mild steel power coated
ii)Specifications of the collector
stands material
M.S. Angles, channels of section 35X35X3mm
iii)Details of protective coating Metal primer with 2 coats and epoxy paint 2
coats.
7 Hot water tank
i)Nos. of tanks with capacity
One tank of 500 litres capacity
ii) Material Stainless steel (SS304)
iv)Sheet thickness of tank and top
cover
16 SWG/ 1.6 mm
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 47/79
Bidder’s Signature & Stamp
8 Insulating material to be used for
tank
i)Thermal conductivity
Rock wool 0.029 Kw/nk
ii)Density 48Kg/m3
iii)Thickness 100 mm of Rockwool with R value of 3.34m2
deg C/W for plain area / 150mm of Rockwool
with R values of 5m2 deg C/W for hill area
9 Cladding material to be used
(Stainless steel 22 SWG only shall
be used for cladding the tank
installations)
SS 304
10 Control and indicating instruments
i)Specification of temperature
guage
(0-100oC) -2 Nos
(outlet/inlet per system)
ii)Details of water meter 3/4" of pre-approved quality, dial type 1 No
per system X 10 Nos
iii)Specification of Thermostat Manual setting 0-90oC for heaters for each
system of Elcon or equivalent
iv)Details of control box and
instrumentation
Termination arrangement near tank
(connector) 1 No per system enclosed in a
box
11 Electrical backup up to be provided
with the system
3*1.5KW for each 500LPD
IV. INDIAN STANDARDS The Flat Plate Collector System shall be in compliance with the Indian Standards
brought out by Bureau of Indian Standards.
V. MOUNTING STRUCTURES
The Solar Water Heating System will be mounted on fixed metallic structures of
adequate strength and appropriate design, which can withstand load of Solar
Water Heating System and high wind velocities up to 150 km per hour. The
support structure used in the Solar Water Heating System will be hot dip
galvanized iron (G.I).
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 48/79
Bidder’s Signature & Stamp
The Solar Water Heating System “Mounting Structure” shall have the following
features:
• The modules support structure shall be mild steel, hot dipped
galvanized (120 micron) iron for holding the modules.
• Each panel frame structure shall be so fabricated as to be grouted on
roof on its legs. It will withstand severe cyclone or storm with the speed of
150 Km/Hr.
• All nuts and bolts shall be made of very good quality and shall be corrosion resistant.
VI. OPERATION AND MAINTENANCE MANUAL
An Operation and Maintenance Manual, in English and Tamil, shall be
provided with the Solar Water Heating System
The following minimum details must be provided in the Manual:
(a) About Solar Water Heating System
(b) Clear instructions about mounting of SWHS
(c) DO's and DONT's,
(d) Clear instructions on regular maintenance and Trouble Shooting
of the Solar Water Heating System
(e) Name & address of the person or Centre to be contacted in case
of failure or complaint.
VII. INDICATIVE TECHNICALSPECIFICATIONS
General Information:
The information given here under is indicative only and the
designer must satisfy himself regarding quantity and quality wise supply
of Solar Water Heating System and GI support structure as well as all
aspects of commissioning of solar infrastructural facility.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 49/79
Bidder’s Signature & Stamp
The scope of work includes supply, installation & commissioning of Solar
Water Heating System for Bulk Milk Coolers at various Aavin premises in
TamilNadu as per the technical specification mentioned above. The whole
system shall be warranted for 5 years.
VII. WARRANTY
The mounting structures & overall workmanship of the Solar Water Heater
Systems must be warranted against any manufacturing/design/installation
defects for a minimum period of 5 years.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 50/79
Bidder’s Signature & Stamp
SECTION-E
FORMATS & ANNEXURES
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 51/79
Bidder’s Signature & Stamp
Government of
Tamil Nadu
Tender for Supply, Installation,
Commissioning & 5 year
comprehensive maintenance of 50Nos.
Solar Water Heating Systems of 500LPD
80oC capacity each for Aavin Bulk Milk
Coolers at various locations in
TamilNadu
Tender Reference: TEDA/3037/SWHS/2013-14
Techno-Commercial Bid(Envelope-A)
Tender Details
Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai
68 College Road Chennai-600006 (INDIA) Phone: +91-44-28224830or28236592
Fax: +91-44-28222971 Email: tender@teda.in Website: www.teda.in
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 52/79
Bidder’s Signature & Stamp
Techno Commercial Bid (Envelope-A)
(All pages of the Techno commercial Bid shall be organised, annexed with proof documents, serially numbered and stitched or spiral bound in tact and submitted) Loose pages shall not be accepted.
A1.1 Profile of the Bidder
Sl. No Particulars Bidder
1. Name of the Company
2. Year of incorporation
3. Registered office
Address
Office Telephone Number
Fax Number
Contact Person
Name
Personal Telephone Number
Mobile Number
Email Address
5. Local office(s)in Tamil Nadu
Address
Office Telephone Number
Fax Number
6. Tender signing authority
Name
Address
Personal Telephone Number
Email Address
Please enclose Authorisation or Power of Attorney to sign and submit the Tender
7. Address for communications under the current Tender
8. Registration Details
Permanent Account Number
VAT Registration Number
CST Registration Number
Service Tax Registration Number
9. Banker's Name, Address and Account Number
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 53/79
Bidder’s Signature & Stamp
A1.2 EMD Amount
Sl.No Particulars Please furnish details
1. Name of the Bank
2. Demand Draft (DD) Number
3. DD Date
4. DD Amount
A1.3 Furnish details for meeting the Eligibility Criteria
1) Details about Incorporation
Sl.No Description Bidder
1. Year of Incorporation/Year of Registration
2. Please enclose Certificate of Incorporation/Registration
2) Details about Annual Turnover
Sl.No Audited years Bidder
1. 2012-2013
2. 2011-2012
3. 2010-2011
* Please enclose audited Annual Report including Balance sheets and Profit and Loss accounts for 3 audited years since 2010 – 2011
3) Details about 50 quantity installed
Sl. No Name , Address & contact details of the Client
Capacity & Quantity of 500LPD Installed (Nos)
Date of Commissioning
1.
2..
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 54/79
Bidder’s Signature & Stamp
A.1.4 TECHNICAL BID FOR 500LPD SWHS
MOUNTING STRUCTURE
Type
Make
Structure material
Structure leg material
Tilt angle
Foundation
Other details
Sl.No Item
1 (a) System capacity
(b) Temperature
2 No. of Collectors proposed
3 Flat plate Collectors as per IS 12933 a) Type of collectors Cu-Cu
b) Size of collectors (Dimension)
c) Absorber Area
d) Efficiency of collectors
e) System efficiency
f) Absorber coating
g) Absorbivity/Emissivity Thickness and other details, if any
h) Collector Box material
i) Number of risers
j) Fin width
4 Insulating material to be used i) Material
ii) Thickness of bottom insulation
iii) Thickness of side insulation
iv) Density
v) Thermal conductivity
5 Glazing material to be used i) Material
ii) Type and Make
iii) Thickness
iv) Transmittivity
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 55/79
Bidder’s Signature & Stamp
6 Collector stand i) Material
ii) Specifications of the collector stands material
iii) Details of protective coating
7 Hot water tank i) No. of tanks with capacity
ii) Material
iii) Dimension
iv) Sheet thickness of tank and top cover
8 Insulating material to be used for tank i) Thermal conductivity
ii) Density
iii) Thickness
9 Cladding Material to be used
10 Control and indicating instruments i) Specification with make of temperature gauge
ii) Details of Water Meter with make
iii) Specifications with make of Thermostat
iv) Details of control box and instrumentation with make
v)Details of other instrumentation if any with make
11 Specification and details of the cold water piping
12 Specification and Details of the Hot water piping with insulation and cladding
13 Heat Exchanger, if required (i) Specifications & Make
(ii) Flow rates of hot and cold water
(iii) Material
14 Electrical back up to be provided with the system
(i) Capacity & make
(ii) Nos
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 56/79
Bidder’s Signature & Stamp
Undertaking
I…………………………………………………. M/s…………………………………..
give undertaking that details given in the above TECHNICAL BID are correct to
the best of my knowledge and I agree to abide by all your Tender/order terms
and conditions.
Date:
Place:
Signature of the tenderer
Status in the company
(Affix seal of the company)
General Manager
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 57/79
Bidder’s Signature & Stamp
Appendix-1 Bidder’s undertaking covering letter
(Letter shall be submitted on Bidder(s) Letter Head)
Date:
To
The General Manager Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai 68 College Road, Chennai-600006, Tamil Nadu, India.
Dear Sir,
Sub: Tender for Supply, installation, commissioning & 5 year
comprehensive maintenance of Nos. Solar Water Heating Systems
of 500LPD 800C capacity each for Aavin Bulk Milk Coolers at various
locations in Tamil Nadu – Reg.
Ref: Tender Reference TEDA/2189/2002/2013-14
**** 1. We have examined the tender for Supply, installation, commissioning
& 5year comprehensive maintenance of Nos. Solar Water Heating
Systems of 500LPD 800C capacity each for Aavin Bulk Milk Coolers at
various locations in Tamil Nadu as specified in the Tender. We
undertake to meet the requirements and services as required in the
Tender document.
2. We attach our Techno commercial Bid and Price Bid in separate sealed
covers as required by the Tender both of which together constitute our
proposal, in full conformity with the said Tender.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 58/79
Bidder’s Signature & Stamp
3. We have read the provisions of Tender and confirm that these are
acceptable to us. We further declare that additional conditions,
variations, deviations, if any, found in our response shall not be given
effect to.
4. We undertake, if our Bid is accepted, to adhere to the requirements as
specified in the Tender or such modified plan as may subsequently be
agreed.
5. We agree to unconditionally accept all the terms and conditions set out in
the Tender document and also agree to abide by this Bid response for a
period as mentioned in the Tender from the date fixed for bid opening
and it shall remain binding upon us with full force and virtue, until within
this period a formal contract is prepared and executed, this Bid
response, together with your written acceptance thereof in your
notification of award, shall constitute a binding contract between us and
TEDA.
6. We affirm that the information contained in the Techno commercial Bid or
any part thereof, including its schedules, and other documents, etc.
delivered or to be delivered to TEDA is true, accurate, and complete.
This proposal includes all information necessary to ensure that the
statements therein do not in whole or in part mislead TEDA as to any
material fact.
7. We agree that TEDA is not bound to accept the lowest or any Bid you
may receive. We also agree that you reserve the right in absolute sense
to reject all or any of the products or service specified in the bid response
without assigning any reason whatsoever.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 59/79
Bidder’s Signature & Stamp
8. It is hereby confirmed that I or We are entitled to act on behalf of our
company or organization and empowered to sign this document as well
as such other documents, which may be required in this connection.
9. We also declare that our Company or Organisation is not blacklisted by
any of the State or Central Government and organisations of the State or
Central Government or Union Territory.
Signature of the authorised person: Name of the authorised person: Designation:
Name and Address of Bidder: Stamp of bidder:
CERTIFICATE AS TO AUTHORISED SIGNATORIES
I, certify that I am(Name) …………………………… (Designation)
…………………,and that (Name)…………………………………… who signed
the above Bid has been duly authorized to sign the same on behalf of our
Organisation.
Date:
Signature:
Seal:
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 60/79
Bidder’s Signature & Stamp
Appendix-2 Model Form of Contract
To be executed on a Rs.80/- Non-judicial Stamp paper bought in Tamil
Nadu by the Successful Bidder for Supply, installation, commissioning &
5year comprehensive maintenance of 50 Nos. SWHS of 500LPD 800C
capacity each for Aavin Bulk Milk Coolers at various locations in Tamil Nadu
(NO FIGURES IN NUMERALS OR WORDS SHALL BE FILLED UP IN THIS
SAMPLE FORM AT THE TIME OF SUBMISSION OF TENDER)
CONTRACT
This Contract is entered into at Chennai on the ............... day of 2013
between TEDA , a wholly owned Government Dept of Tamil Nadu and
having its Registered Office at 5th floor, EVK Sampath Maaligai, 68, College
Road, Chennai 600 006, TamilNadu ,India, hereinafter referred to as “TEDA”
(Which term shall mean and include its successors and permitted assigns)
on behalf of Government of Tamil Nadu, hereinafter referred to as
“Implementing Agency” and ................., a Company registered under
.........................and having its Registered office at ..............................
hereinafter referred to as the “Successful Bidder” (Which term shall mean
and include its successors and permitted assigns)
Whereas TEDA on behalf of the Government of Tamil Nadu invited a
tender vide Tender Ref. No. TEDA/
for
Supply, installation, commissioning & 5 year comprehensive maintenance of
50 Nos. Solar Water Heating System of 500LPD 80oC capacity each for
Bulk Milk Coolers at various Aavin premises in Tamil Nadu in the State of
Tamil Nadu and the Successful Bidder was selected as per the following
terms and conditions.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 61/79
Bidder’s Signature & Stamp
This document on having been signed by both the parties shall constitute a
binding contract between the parties and shall remain in force for a period of five
years. But in the event of any breach of the Contract at any time on the part of the
Successful Bidder, the contract shall be terminated by TEDA without
compensation to the Successful Bidder. The contract may also be put to an end
at any time by the Implementing Agency upon giving seven days notice to the
Successful Bidder.
The Successful Bidder Agrees for Supply, Installation,
Commissioning, Testing and 5 year Comprehensive Maintenance of 50 Nos.
Solar Water Heating System of 500LPD 80oC capacity each as per the Terms
& Conditions given below.
1. Installation & Completion Schedule
The entire work involving Supply, installation, commissioning & 5year
comprehensive maintenance of Nos. Solar Water Heating Systems
of 500LPD 80oC capacity each for Aavin Bulk Milk Coolers at var ious
locations in Tamil Nadu within 90 days.
2. Insurance
Transportation of components to the installation site and insuring the goods
in transit is the responsibility of the Bidder. The goods installed under the
contract shall be covered for comprehensive Insurance by the Successful
Bidder against loss (or) damage incidental to transportation, storage at site
and delivery to site during the erection period.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 62/79
Bidder’s Signature & Stamp
3. Price Schedule:
Description
Cost per System (Rs.)
Total Cost for 50 Systems (Rs.)
1. Supply, Installation, Commissioning & 5 year comprehensive maintenance of 50Nos. Solar Water Heating System of 500LPD 80oC capacity each for Aavin Bulk Milk Coolers at various locations in TamilNadu including civil works, plumbing works including the provision of hot water pipe lines upto the user point.
2. Taxes if CST or VAT
3. Total cost of solar W a te r H ea t i ng system inclusive of Taxes
4. Comprehensive Maintenance
a) The Successful Bidder shall provide 5 year comprehensive
maintenance of the Solar Water Heating System, which shall include
corrective maintenance at the identified locations.
b) The service personnel of the Successful Bidder will make routine
maintenance visits monthly till the completion period of comprehensive
maintenance. Apart from this any complaint registered or service calls
received or faults notified, the service personnel shall reach the site within 2
days and attend to the defects or faults and rectify the same or replace the
faulty systems if needed within 7 days.
c) The deputed personnel shall be in a position to check and test all the
equipments regularly, so that preventive actions, if any, could be taken well in
advance to save any equipment of the system from damage.
d) Normal and preventive maintenance of the Solar Water Heater Systems, such
as cleaning of Absorber, FPC, Riser header assembly, collector box
etc., are also the duties of the deputed personnel during maintenance visits.
e) During operation and maintenance period of the Solar Water Heating Systems,
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 63/79
Bidder’s Signature & Stamp
if there is any loss or damage of any component of the system due to miss
management or miss handling or due to any other reasons pertaining to the
deputed personnel, what-so-ever, the supplier shall be responsible for
immediate replacement or rectification. The damaged component may be
repaired or replaced by a new component.
f) The maintenance shall include replacement of all parts.
g) If the successful bidder, fails to rectify the defect(s) and restore the Solar
Water Heating Systems to good working condition within 7 days, then a
penalty of Rs.500/- (Rs. Five Hundred only) per system per day beyond 7
days breakdown will be levied. This will be deducted from the bills due.
h) TEDA reserves the right to claim damages and Costs for non-fulfilment of
warranty, apart from forfeiting unpaid amount, if any, in the event of
unsatisfactory maintenance.
5. Liquidated Damages for delayed installations
This is a time bound project. Any delay will make the project fruitless. Hence
if the Successful Bidder fails to commission the Solar Water Heating Systems
within the delivery period specified, Liquidated Damages at the rate of 0.5%
per completed week per system will be levied subject to a maximum of 10%
for each delayed commissioning. The Liquidated Damages amount will be
automatically deducted from the Bills submitted by the Successful Bidder.
Even, if installation is not completed, TEDA will make alternate
arrangements and the cost incurred by TEDA for doing the same will be
recovered from the Successful Bidder.
6. Warranty
1. The warranty will be against breakages, malfunctions, non fulfilment of
guaranteed performance and breakdowns due to manufacturing defects or
due to wear and tear or defects that may arise due to improper
operation of the system but do not include physical damages by the end
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 64/79
Bidder’s Signature & Stamp
users.
2. The above warranty shall take effect from the date on which the system is
taken over by the users or beneficiaries.
3. The successful Bidder shall be liable to make good the loss by replacing
the defective product during the warranty period for the entire system free of
cost, failing which TEDA will deduct the amount from the amount retained by
TEDA as per Payment terms and will blacklist the Bidder.
4. The warranty will cover all the materials and goods involved in the
installation and commissioning of Solar Water Heating Systems by the
successful Bidder under this contract irrespective of the fact whether these
have been manufactured by the Successful Bidder or not. The decision in this
regard by TEDA is final and binding on the successful bidder.
7. PAYMENT TERMS:
1) All payments will be made in INR only.
2) No advance will be paid or no letter of credit will be issued.
3) a. 85% payment will be made on satisfactory commissioning and
inspection.
b. 15% payment will be made after the completion of 1 year CMC
period against submission of 4 Nos. irrevocable BGs of 3% each of
contract value valid for 12 months, 24 months , 36 months and 51 months
respectively. The 4 Nos. Irrevocable BGs will be released every year
after satisfactory functioning of Solar Water Heating Systems. In case of
default , BGs will be encashed.
4) The Comprehensive Maintenance Contract payment will be subject to
fulfilment of Warranty or Comprehensive Maintenance obligations.
5) If the Duties and/or Taxes have been reduced respectively, the successful
bidder(s) is/are liable to return the same.
6) The Successful Bidder(s) will have full and exclusive liability for payment of
all Duties, Taxes and other statutory payments payable under any or all of
the Statutes/Laws/Acts etc now or hereafter imposed.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 65/79
Bidder’s Signature & Stamp
8. Force Majeure
Neither TEDA nor the Successful Bidder shall be liable to the other for any
delay or failure in the performance of their respective obligations due to
causes or contingencies beyond their reasonable control such as:
• Natural phenomena including but not limited to earthquakes, floods
and epidemics.
• Acts of any Government authority, domestic or foreign including but
not limited to war declared or undeclared, priorities and quarantine
restrictions.
• Accidents or disruptions including, but not limited to fire,
explosions, breakdown of essential machinery or equipment, power
and water shortages.
9. Product Take Back and Recycling
(i) Proper decommissioning and recycling of components of Solar Water
Heating Systems are necessary to ensure that harmful materials are not
released in to the environment. Hence an undertaking for product take
back after the expiry of the respective guarantee period for components
etc .,shall be furnished by the successful Bidder”. It is mandatory for the
successful Bidder to comply with the components (Management and
Handling) Rules 2001 of MOEF, as amended from time to time.
9. The following documents shall be deemed to form and be read and
construed as part of this Contract.
a) Technical Specifications
b) Tender Terms and Conditions
c) Amendments issued by TEDA for the Tender document
d) Corrigendum or Clarifications issued by TEDA for the Tender document
e) Detailed final offer of the Successful Bidder
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 66/79
Bidder’s Signature & Stamp
f) Work Order(s) issued by TEDA from time to time
g) Correspondence made by TEDA to the successful Bidder from time to
time during the period of the contract. Wherever the offer conditions
furnished by the Successful Bidder are at variance with conditions of this
contract or conditions stipulated in the work order, the later shall prevail
over the offer conditions furnished by the Successful Bidder.
10. Waiver of any terms and conditions by TEDA in writing shall not have the
effect of waiving or abandoning other terms and conditions of the contract.
11. (a) Unless otherwise provided in the Contract, any notice, request,
consent or other communication given or required to be given
hereunder shall be given by mailing the same by registered mail, postage
prepaid to TEDA at its registered office.
(b) Any notice to the Successful Bidder shall be deemed to be sufficiently
served, if given or left in writing at their usual or last known place of abode or
business.
12. Termination of Contract
12.1 Termination for default
a) TEDA may without prejudice to any other remedy for breach of contract, by
written notice of default with a notice period of seven days, sent to the
Successful Bidder, terminate the contract in whole or part, (i) if the Successful
Bidder fails to install and commission the Solar Water Heater Systems within
the delivery Schedule or within any extension thereof granted by TEDA or (ii)
if the Successful Bidder fails to perform any of the obligation(s) under the
contract; or (iii) The Bidder shall observe highest standard of ethics during
bidding process and execution of the project. The Tender accepting authority
will reject a proposal for award or terminate the contract, if it is determined in
the judgment of TEDA, the Bidder recommended for award, has engaged in
fraudulent and corrupt practices in competing for or in executing the Contract.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 67/79
Bidder’s Signature & Stamp
b) In the event TEDA terminates the Contract in whole or in part, TEDA may
procure, upon terms and in such manner as it deems appropriate, the goods
and services similar to those tendered and the Successful Bidder shall be
liable to TEDA for any additional costs for these. However, the Successful
Bidder shall continue the performance of the contract to the extent not
terminated.
12.2 Termination for Insolvency
TEDA may at any time terminate the Contract by giving written notice with a
notice period of 7 days to the Successful Bidder, if the Successful
Bidder becomes bankrupt or otherwise insolvent. In this event, termination
will be without compensation to the Successful Bidder, provided that such
termination will not prejudice or affect any right of action or remedy that has
accrued or will accrue thereafter to TEDA.
12.3 Termination for Convenience
TEDA may by written notice, with a notice period of seven days sent to the
Successful Bidder, may terminate the Contract, in whole or in part, at any
time for its convenience. The notice of termination shall specify that
termination is for TEDA’s convenience, the extent to which performance of
work under the Contract is terminated, and the date upon which such
termination becomes effective. On termination, the successful Bidder is not
entitled to any compensation whatsoever.
If the installation & commissioning is not effected as specified in the work
order, TEDA shall have the full authority to cancel the order and to take any
such action that will be deemed fit in the circumstances.
13. In case of failure by the Successful Bidder to install and commission the
Solar Water Heating Systems within the period specified or in case of
installations made by them, not being of the stipulated quality and
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 68/79
Bidder’s Signature & Stamp
specifications. TEDA shall have the power to reject any such installations.
14. In case of any dispute, the matter will be referred to a sole Arbitrator to be
appointed by the Chairman and Managing Director, TEDA in accordance with
the Arbitration and Conciliation Act 1996. The arbitration shall be held in
Chennai, India and the language English only.
15. Subject to the above, the Courts at Chennai alone only shall have jurisdiction
in the matter.
In Witness whereof the parties hereto have signed on the day, month and
year above written in the presence of
For and on behalf of Tamil Nadu Energy Development Agency
For and on behalf of Successful Bidder
Witnesses: Witnesses:
1. 1. 2. 2. 3 3.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 69/79
Bidder’s Signature & Stamp
Appendix- 3 Bank Guarantee Format
(To be executed in Rs.80/- Stamp Paper) To The General Manager,
5th floor, EVK Sampath Maaligai, 68, College Road, Chennai 600 006, TamilNadu.
Bank Guarantee No: Amount of Guarantee: Guarantee covers from: Last date for lodgement of claim:
This Deed of Guarantee executed by ……………….. (Bankers Name &
Address) having our Head Office at …………………..(address) (hereinafter
referred to as “the Bank”) in favour of The Chairman & Managing Director,
5th
floor, EVK Sampath Maaligai, 68, College Road, Chennai 600 006,
TamilNadu (hereinafter referred to as “the Beneficiary”) for an amount not
exceeding Rs._ /- (Rupees
Only) as per the request of
M/s. having its office address at (hereinafter referred
to as “Contractor”) against Letter of Acceptance reference
dated of M/s. TEDA . This guarantee is issued subject to the
condition that the liability of the Bank under this guarantee is limited to a
maximum Rs._ /- (Rupees Only) and the guarantee shall
remain in full force up to 60 months from the date of Bank Guarantee and
cannot be invoked otherwise by a written demand or claim by the
beneficiary under the Guarantee served on the Bank before 2 months from
the date of Bank Guarantee.
AND WHEREAS it has been stipulated by you in the said ORDER
that the supplier shall furnish you with a Bank Guarantee by a Scheduled or
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 70/79
Bidder’s Signature & Stamp
Nationalised Bank for the sum specified therein as security for compliance
with the Supplier’s performance obligations for a period in accordance with
the contract.
AND WHEREAS we have agreed to give the Agency a Guarantee.
THEREFORE, we (Bankers address)……………., hereby affirm that
we are Guarantors and responsible to you on behalf of the Contractor up to a
total of Rs._ /- (Rupees
Only) and we undertake to pay
you, upon your first written demand declaring the Contractor to be in
default under the contract and without any demur, cavil or argument, any
sum or
sums within the limit of Rs._ /- (Rupees
Only) as
aforesaid, without your needing to prove or show grounds or reasons for
your demand or the sum specified therein. We will pay the guaranteed
amount notwithstanding any objection or dispute whatsoever raised by the
Supplier.
This Guarantee is valid until 60 months from the date of Bank
Guarantee.
Not withstanding, anything contained herein
Our liability under this guarantee shall not exceed Rs._ /-
(Rupees
Only). This Bank Guarantee shall be valid up to 60
months from the date of Bank Guarantee and we are liable to pay the
guaranteed amount or any part thereof under this Bank Guarantee only and
only if you serve upon us a written claim or demand before 2 months.
In witness whereof the Bank, through its authorised Officer, has set
its, hand and stamp on this …………………………………. at .
Witness: (Signature)
(Name in Block Letters)
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 71/79
Bidder’s Signature & Stamp
Appendix- 4 DRAFT UNDERTAKING IN LIEU OF E.M.D.
(To be furnished in non-judicial stamp paper of value not less than
Rs.80/-)
THIS DEED OF UNDERTAKING EXECUTED AT ON
THIS THE DAYOF
TWO THOUSAND AND T H I R T E E N BY
M/s._
a company
registered under companies Act 1956, having its registered office at
hereafter called “Tenderer” (which expression shall
where the context so admits mean and include their Agents,
Representatives, Successors-in-office and Assigns)
TO AND IN FAVOUR OF TAMILNADU ENERGY DEVELOPMENT AGENCY
having its office at 5th floor, EVK Sampath Maaligai, 68, College Road,
Chennai 600 006, TamilNadu herein called the “ TEDA ” (which expression
shall where the context so admits mean and include its successors in office
and Assigns).
WHEREAS the tenderer is required to pay Earnest Money Deposit of
Rs._
for participation in the tender for supply and installation of
in terms of specification No.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 72/79
Bidder’s Signature & Stamp
AND WHEREAS the tenderer is exempted from payment of EMD as per
, subject to the tenderer executing an undertaking
to the value of Rs._
(Rupees
only) representing the
amount equivalent to the amount of EMD specified to be paid to TEDA in the
event of non-fulfillment or breach of any of the conditions of the tender by the
Tenderer as mentioned here under. AND WHEREAS in consideration of the
acceptance by TEDA of the above proposal, The tenderer has agreed to pay
to TEDA the said amount of Rs._ in the event of :-
i. Withdrawing his tender before the expiry of the validity period.
ii. Withdrawing his tender after acceptance or fails to remit the Security
Deposit.
iii. Violating any of the conditions of the tender issued by the competent
authority.
NOW THE CONDITION OF THE above written undertaking is such that if the
tenderer shall duly and faithfully observe and perform the conditions specified
as above, then the above written undertaking shall be void, otherwise it shall
remain in full force.
The tenderer undertakes not to revoke this guarantee till the contract is
completed under the terms of contract.
The expression, ‘tenderer’ and ‘TEDA’ hereinafter before used shall include
their respective successors and assign in office.
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 73/79
Bidder’s Signature & Stamp
IN WITNESS WHERE OF THIRU
acting for and on behalf of the Tenderer has signed this deed on the day,
month and year herein before first mentioned.
SIGNATURE
NAME IN BLOCK LETTERS
SEAL OF THE COMPANY
In the presence of Witnesses
Signature
Name and Address
Signature
Name and Address
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 74/79
Bidder’s Signature & Stamp
Appendix- A L is t o f 50 Nos . Of SWHS
Sl.
No.
Name of the
Union
Name of BMC MPCS Solar Water Heating
System – 500 LPD
1
Villupuram
Mangalore 1
2 Siruvangoor 1
3 Avinangudi 1
4 Eraiyur 1
5 Alampoondi 1
6 Gingee 1
7 Vadapathy 1
Total 7
8
Vellore
Padavadu 1
9 Puthukoil 1
10 Paratharami (T) 1
11 Elavambadi 1
12 Paratharami (M) 1
13 Periyagaram 1
14 Mandakolathur 1
15 Vanapuram 1
16 Kuppam 1
Total
9
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 75/79
Bidder’s Signature & Stamp
17
Trichy
Kalingamudaiyanpatty 1
18 Ammapatty 1
19 Paithamparai 1
20 Sendurai 2
21 Velaiyutham palayam 1
22 Vilangudi 2
23 Noothapur 1
24 Vayalapady 1
Total 10
25
Thanjavur
Mannargudi 2
26 Pattukottai 2
Total 4
27
KPM-TVLR
Salavedu 1
28 Perunagar 1
29 Pattaraiperumbudur 1
30 Elapakkam 1
31 Uthiramerur 1
32 Thirukazhukundram 1
33 Mamandoor 1
34 Siruvangoor 1
35 K.G. Kandigai 1
36 Perumbakkam 1
Total 10
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 76/79
Bidder’s Signature & Stamp
37
Dharumapuri
Keeraipatti 1
38 Pappireddipatti 1
39 Bairanatham 1
40 Pudupatti 1
41 Eriyur 1
42 Uthangarai 1
43 B.Mallapuram 1
44 Veppampatti 1
45 Fathimanagar 1
46 Ramiyanahalli 1
Total 10
Grand Total 50
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 77/79
Bidder’s Signature & Stamp
Government of
Tamil Nadu
Tender for Supply, Installation,
Commissioning & 5 year
comprehensive maintenance of 50Nos.
Solar Water Heating Systems of 500LPD
80oC capacity each for Aavin Bulk Milk
Coolers at various locations in
TamilNadu
Tender Reference: TEDA/3037/SWHS/2013-14
Price Bid ( Envelope – B)
Tender Details
Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai
68 College Road Chennai-600006 (INDIA) Phone: +91-44-28224830or28236592
Fax: +91-44-28222971 Email: tender@teda.in Website: www.teda.in
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 78/79
Bidder’s Signature & Stamp
PRICE BID FOR 500LPD SOLAR WATER HEATING SYSTEMS
(As per Approved technical specifications)
Sl.No Particulars Cost per
system (Rs.)
Total Cost of 50
Systems (Rs.)
1 Supply, Installation, Commissioning & 5 year comprehensive maintenance of 50Nos. Solar Water Heating System of 500 LPD 800C capacity each for Aavin Bulk Milk Coolers at various locations in TamilNadu including Civil works, plumbing works including the provision of hot water pipe lines upto the user point.
2 Taxes if any CST or VAT 3 Total cost of solar W a te r H ea t i ng
system inclusive of Taxes solar wiring
Rupees in words -------------------------------------------------------------------------------
Cost per system is inclusive of all taxes, insurance, octroi,
transportation, loading-unloading, installation, testing & commissioning and
CMC for 5 years. The amount of CST or TNVAT and percentage shall be
indicated explicitly & separately.
(Signature of the authorized signatory)
Date: Name
Designation
Place: Company seal
Tender for Supply, Installation, commissioning & 5year comprehensive maintenance of 50Nos. Solar Water
Heating Systems of 500LPD 800C capacity each of Aavin Bulk Milk Coolers at various locations in TamilNadu
Tender reference: TEDA/3037/SWHS/2013-14
TEDA, Chennai-600006 Page 79/79
Bidder’s Signature & Stamp
BILL OF MATERIAL
Sl. No.
Description Total Qty
UOM
Cost of Each (Rs)
Total Cost (Rs)
1 Flat Plate collectors as per IS 12933 2 Stands or supports for collectors 3 Insulated storage tank 4 Indicating & Control Instrumentation 5 Insulated Hot water pipes , pipe
fittings, valves & accessories
6 Insulated Cold water pipes , pipe
fittings, valves & accessories
7 Civil & Plumbing works 8 Others, if any, please specify
separately
9 Ex Works price ( sum of 1 to 8) 10 Packing & Forwarding, Freight &
Insurance charges etc., ( shall be indicated separately)
11 Duties or Taxes (shall be indicated separately with %)
12 All Inclusive price per system ( sum of 9 to 11)
13 Installation & Commissioning 14 Total Cost / system( Sum of 12 &13)
Note 1. In case of discrepancy between the cost quoted in words and in figures, the lower of the two will be considered . (Total cost offered shall be both in figures and words)
(Signatures of the authorized signatory) Name Designation Name & Address of the Bidder Stamp of Bidder
Date : Place:
General Manager
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