google apps security: 13 steps to peace of mind

Google Apps Security:13 Steps to Peace of Mind

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Are you safe in Google Apps?

You’ve made the move to Google Apps!

But are your files 100% protected?

“Only when they experience data loss do they ask the question, ‘Who is responsible for backing up my data?’ It’s time for infrastructure and operations (I&O) leaders to stop leaving the door open to data loss and start proactively protecting cloud data — before it’s too late.”Rachel DinesPrincipal Analyst, Forrester

Top reasons for SaaS data loss

1. Human error

2. Sync malfunctions

3. Hackers

4. Malicious insiders

Deleted Google Apps data is gone forever

If you've deleted a message permanently, by clicking Delete Forever in your Spam or Trash,

you won’t be able to recover the message using the Gmail

interface.

Recovering deleted messages

support.google.com/gmail/bin/answer.py?hl=en&answer=132652

Anything permanentlydeleted from Google Drive

can't be recovered.

File deletion and recovery policy

support.google.com/drive/bin/answer.py?hl=en&answer=2405957

Delete will permanently erase the calendar. (No one, including

those who are sharing or subscribing to the calendar, will

be able to access it anymore.)

Recovering deleted calendars

support.google.com/a/bin/answer.py?hl=en&answer=1084819

Your responsibility

It’s up to Google Apps administrators and even users to make sure that their data is covered by a robust security plan.

So what can you do?

Your 13-Step Plan

1STEP

Enable multi-factor authentication

2STEP Use a password manager to

generate & store good passwords

3STEP

Use multiple passwords across accounts

4STEP

Change your passwords regularly

5STEP

Don’t link your accounts

6STEP

Be smart about sharing

7STEP

Be wary of scams and potential hacking threats

Which one is the phishing page?

Source

8STEP

Install and update anti-virusand malware software

9STEP Check for secure technology

and encryption in your cloud apps

10STEP

Keep up with the latest cyberthreats in the news

11STEP

Use Spanning Backup to back up everything and everyone

Start your 14-day free trial of Spanning Backup at http://www2.spanning.com/startafreetrial

12STEP

Check the status of your backups with Spanning Backup

Start your 14-day free trial of Spanning Backup at http://www2.spanning.com/startafreetrial

13STEP

Regularly schedule and run data security tests

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