google apps 101
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Google Apps
An Introduction
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Google Apps & Libraries
“…the fact is that the Google Apps Education Edition is a useful tool that teachers and students can employ in almost any school.” – Suzie Boss, Edutopia
“Buffy Hamilton's Unquiet Library, utilizes many of these resources. In Hamilton's January 27, 2010 LIS 5313 Library 2.0 Presentation , she said that the reason for her library's move to Google sites was because it was easier to interface with other Google applications, because of the option for having an announcement feed and because it was easier to embed widgets. The Unquiet Library has students collaborating through teacher pages on Google Docs, using a Google calendar and using Google Books. These tools provide students with an opportunity to collaborate with each other in what Hamilton sees as the essence of participatory librarianship: creating conversations, participation and knowledge building.” School Libraries Using Web 2.0 Collaborative Tools-LIS5313 Course Wiki
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Apps We Will Cover
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Step 1: Creating a Google Account
•Point your browser to http://mail.google.com/mail/help/open.html
•If you do not have a Gmail account, click the Create An Account box
•If you already have a Gmail account, click the Sign in here link below the box and skip the next slide.
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Step 2: Creating Your Account
•Go through this screen and fill out the requested information.
•Use letters & numbers to create a good password
•Don’t check stay signed in here at the ISC building or at school
•Click “I accept. Create my account.”
•A Congratulations screen will appear – click “I’m ready. Show me my account.”
Google Apps Menu
Found at top left of Google pages
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Why use Google Calendar?
Easy to use
Nice search feature for tracking appointments by keyword
Ability to add Google Docs attachments to events
Ability to share calendars
You can have multiple calendars
Accessible everywhere - on all data devices
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Calendar Page Options1. Create Event/Quick Add
1. Clicking on these will allow you to add an event onto the calendar. Inside you can choose date, time, which calendar to place the item on and you can invite others to the event.
2. A mini calendar.
1. There are left/right arrows that allow you to move between months.
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Calendar Page Options3. My Calendars
1. Shows you the calendars that are set up. You can click the Add link to add more calendars. You might have a personal calendar, a birthday calendar, a media center schedule and more.
4. Other calendars
1. Here you can view the calendars that Google has available to add. There are sports schedules, television schedules, movie releases, and more. You can also add calendars from friends here.
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Your Calendar View
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
These are examples from my personal calendar. You can see that I have lots of different colors to differentiate things on my
calendar from a distance. I can send out just the media calendar to my teachers.
Monthly/Weekly View
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Sharing Your Calendar1. Calendar Settings 2. Choose Calendars
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Sharing Your Calendar
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Sharing Your Calendar3. Sharing Settings
4. Choose the Calendar
Save
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Sharing Your Calendar
5. Fill out information
6. Grab the link
Save
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Why use Google Docs?
It’s FREE!
You can collaborate on documents and projects
Multiple people can be working on the same document at the same time
Mobile access to documents
Can be used as a replacement for personal storage (Flash drives, CDRs)
Ability to save any type of file into the storage area
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Using Google DocsGoogle Docs inGoogle Menu
General Layout
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Create/View Files
Create a new file Look at your files
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Share/Delete/Rename Files
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Folder Organization•Create new folders
•View your folders
•Drag items from the contents area into your folders
Google’s Version of Microsoft WordDocuments
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Creating a Document•In Google Docs, click on the Create New drop down box and choose Document.
•Functions like other word processing programs
•Under the File menu, you can download as many types of files, but most importantly you can download as a Word file or a PDF
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Creating a Document•File Names – If you don’t give it a file name right away, Google will name it the first few words of your document. You can rename under the file menu.
•Save now link – Google automatically saves every few seconds.
•Sharing – Edit your settings to allow people access/editing privileges.
Google’s Version of Microsoft
PowerPointPresentation
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Add backgrounds underthe format menu.
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Formatting Options
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Adding Media
Google’s Version of Microsoft ExcelSpreadsheet
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Spreadsheet Layout
Google’s Version of Survey Monkey
Forms
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Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Form OptionsAdd items to your form
Text
Multiple Choice
Checkboxes
Choose from a list
And more…
Choose a theme
Email the form
See Responses
Summary
Spreadsheet
Embed the form
Edit the confirmation message people see after taking the survey
Google’s Version of Adobe IllustratorDrawing
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Drawing Layout
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Uses of Google Drawing
Make charts, diagrams, designs and more
Create project timelines
Collaborate on drawings
Google Reader
reader.google.com
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Google Reader = RSS Reader
RSS (Really Simple Syndication) Reader
An RSS reader allows you to collect information from your favorite sites and read them all in one place. It notifies you when you have new articles to read.
Allows you to stay in touch with the day’s events
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Why use Google Reader?
Professional Use
Allows you to stay up to date in the library field
You can’t market yourself well if you aren’t versed in what’s going on!!
Allows you to get ideas from your colleagues
Allows you to interact with other media specialists
Personal Use
Recipes
Others with similar interests
Inspiration
And much more!
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Adding a new blog
You can add a new feed to your Google reader by clicking the Add a subscription box at the top right.
You will then type in a web address for the blog you want to add
Click Add
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Viewing Your Latest Feeds
Here you can see the latest blog feeds in my Google reader account that I have not read. I
can read a short excerpt on this page and then click on the title if I want to read
more right now.
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Organization of Google Reader1. This area is the area that
divides the entries up into the starred items, items you share with others, and trends about your reading.
2. This area has people that you follow – maybe a friend with a Reader account.
3. Your subscriptions in Reader.
4. Allows management of folders and feeds.
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Blogs I recommend
ALA Learning http://alalearning.org/
Awful Library Books http://awfullibrarybooks.wordpress.com/
Blue Skunk Blog (Doug Johnson) http://doug-johnson.squarespace.com/
iLibrarian http://oedb.org/blogs/ilibrarian/
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Blogs I recommend Page 2
Librarian by Day http://librarianbyday.net/
Love the Liberry http://lovetheliberry.blogspot.com/
Shelf Consumed http://www.shelfconsumed.com/
The Edublogger http://theedublogger.com/
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Blogs I recommend Page 3
The Unquiet Librarian http://theunquietlibrarian.wordpress.com/
AND MY FAVORITE: Unshelved http://www.unshelved.com/
My Google Reader Shared Items: http://www.google.com/reader/shared/sundipierce
Google SitesGoogle’s Website Creation Tool
sites.google.com
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Starting a new site
The entry page is very plain. You will see:
Create new site button
Sites you’ve already created
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Create new site page
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Filling out the site info
Choose a template
Name your site
Give it a URL
Choose a theme
Review more options
Enter code
Create Site! button
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Your New Site
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Pages of Your SiteControlled by buttons on top right
Creating A New Page Editing a Page
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Important items you can add to your site•Images
•URL or your computer
•Calendar
•Google Docs files
•Videos
•Gadgets
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Other Site Options
Page Layouts Formatting Options
Created by Sundi Pierce sundi.pierce@sdhc.k12.fl.us
Sundi’s Google Apps
Giunta Media Center Site: http://giantlibrary.pierce.cc/
Teacher link to media calendar: http://www.google.com/calendar/hosted/pierce.cc/embed?src=pierce.cc_14rnt90dlvb4b6rpcg4kq35t78%40group.calendar.google.com&ctz=America/New_York
Google Reader Shared Items: http://www.google.com/reader/shared/sundipierce
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