getting started with alfresco in the cloud

Alfresco in the cloud: Getting Started Paul Hampton, Director of Product Marketing June 2012

What is Alfresco? Alfresco is the cloud connected content platform that allows you to work anywhere, on any device, with the apps of your choice.

business critical content platform in the cloud, on-premise or both tablet & mobile workplace in the cloud, on-premise or both open standard API for content apps in the cloud, on-premise or both 1

in the cloud multi-tenant SaaS

on-premise full ECM platform

or both enterprise cloud sync

Alfresco success 2,300 enterprises customers in 75 countries

6.6 million users 70% of which are paid

3.3 billion files being managed globally

active community thousands of developers, 300+ partners

revenue by quarter since founding

…the largest open source content management company in the world.

Alfresco is now the largest open source content management company in the world.

•  10 month average payback period •  $1.3 million in IT & training cost savings •  53% ROI in three years •  Flexibility and Open Standards praised

ALFRESCO IN THE CLOUD

Overview

•  Alfresco 4 hosted in the cloud •  Software as a Service (SaaS) solution

– Hosted on AWS •  Three different options

– Free Network – Alfresco Team Network – Alfresco Enterprise Network

•  New features being added all the time

Alfresco ECM

•  Collaboration sites •  Drag and drop upload •  Access control •  Version control •  Workflow •  Commenting •  Preview •  Document properties

•  Tagging •  Search •  Social features

–  Sharing, like, favorite

All the features you would expect in a enterprise class

ECM! Just running in the

cloud

Getting Started

1.  Create an account 2.  Create a site & upload content 3.  Share

–  Invite colleagues –  Invite partners, customers or prospects –  Public share

4.  Some advanced features

1)  Create an account

Sign up for free http://cloud.alfresco.com/

2) Create a Site & Upload Content

•  Sites are used to store content –  Group by project

•  Can have as many sites as you need –  Can identify favorites

•  Users have a home site

•  Drag n’ Drop

Site Types

•  Visible and searchable to all Network Users and any External Users explicitly invited to the Site

•  Network Users can search content in Site without joining •  Network Users can join by themselves to receive Activity Updates for Site

Public Site

•  Visible and searchable to all Network Users and any External Users explicitly invited to the Site

•  Network Users can request to join the Site. Site Managers must approve to give access

•  Until a user is added to the Site, the content is private to everyone outside the Site

Moderated Site

•  Site is hidden until Site Manager(s) explicitly invite users to the Site •  Once users are added, they can view and search content in Site

Private Site

3) Share

•  Work on projects with colleagues •  Collaborate with prospects, customers,

partners – Anybody you need to get work done

•  Share with the public

The power of Alfresco in the cloud is collaborating and

securely sharing with others

Inviting Users to Your Network •  Create a site •  Invite users

–  From your network –  By email address

•  Can be both business and public email

•  Receive email invitation

•  Can only see files in this site

Network User Types

•  Access to Account Settings •  Can manage branding, users and other Network settings

Network Administrator (Upgraded Networks Only)

•  Can create Sites, be Site Manager, and see/join Public & Moderated Sites

•  Can see other Network Users, view full profile and follow other Network Users

•  Has access to paid features for Network (i.e. WebDAV)

Network User

•  Invited in to specific sites in Network. Only has access to those •  Cannot see any other Network Users or Sites they haven’t been given

access to •  Can be removed from all Site and Network in one click

External User

Company Network Network Users Network Sites

acme.com

fred@gmail.com

client.com

partner.com

Site Roles

•  Only Network Users can be Site Managers •  Can manage Site settings, dashboard layout, and invite/remove/

change role of Site Members •  Can always see all content in a Site

Site Manager

•  Can create and edit any content they have permissions on, including other user’s uploaded content

Site Collaborator

•  Can add new content, and edit their own content, but can’t edit another user’s uploaded content

Site Contributor

•  Only has read-only access to Site Content

Site Consumer

Quick Share

•  Create a public link •  Share via email, Facebook, Twitter,

Google+… copy and paste for others

4) Advanced Features

•  Sort views •  Search •  Document

properties •  Version control •  Workflow

•  Tag Content •  Social features

–  Comment, Like, Favorites

–  Status updates

•  Admin features –  User admin –  Brand network

…And It Works With Alfresco Mobile

•  Find content –  Browse sites and folders –  Search

•  View content –  View file information

•  Download to device –  Open in app

•  Favorites •  Send content to others •  Comment •  Save back

It’s fast & free to join Sign Up Now

2 minutes

1. Sign-up for a free 10GB Alfresco in the cloud network at cloud.alfresco.com, and start collaborating 2. Download the free Alfresco mobile apps in iTunes and start using it

QUESTIONS? What to do next… Sign up for free –

http://cloud.alfresco.com Download the mobile app –

http://bit.ly/alf-ipad Watch the videos –

http://bit.ly/Cloud-Start