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WIRREANDA PUBLIC SCHOOL
PARENTS AND CITIZENS ASSOCIATION
GENERAL MEETING MINUTES
MONDAY 20 JUNE 2011
The meeting opened at 7.10 pm
Minutes Taken by: Tracey Martell
Present: Philippa Young, Sharon Grant, Bronwyn Groves, Kate Washington, Melissa Green,
Kim Ellis (left 8pm), Tracey Martell, Jo Cotton, Nicole Trindorfer, Julie Anderson,
Kylie Burrows, Alison Dickson (left 8pm), Sandy White (arrived 7.24pm), Belinda
Beasley (left 8.30pm), Janice McGoldrick
Apologies: Lee Collier, Kerryne Pink, Tania Jones, Kate Grant, Mandy Patterson
..................................................................................................................................................................
1. Special Item – verbal complaint by Canteen Supervisor
As the first point of business, the President referred to a text that she had received
that afternoon from a Committee Member relaying a series of concerns held by the
Canteen Supervisor.
Discussion regarding the nature of these verbal claims followed, including the
possibility of an harassment claim from the Canteen Supervisor against the P&C,
which was believed to place the Committee exposed to a degree of risk.
The Secretary informed the Committee that the Supervisor now has a signed
employment contract and that there is a Discrimination and Harassment Policy in
place that details the grievance procedures that should be followed if the Canteen
Supervisor has a complaint of this nature which include:
• A meeting requested by the Canteen Supervisor with the Canteen
Committee Convenor, and the Principal and the President of the P&C or
their nominated representative (not appropriate in these circumstances)
• A written complaint to the P&C dealing the nature of the claim and including
any supporting evidence
MOTION: That the Canteen Committee Convenor meet with the Canteen Supervisor to
outline the grievance procedures and options available (as above) should the
Supervisor wish to formally pursue an harassment claim
Moved: Sharon Grant
Seconded: Nicole Trindorfer
MOTION CARRIED
1. Confirmation of Minutes of previous meeting 16 May 2011:
Kate Washington requested that a typing mistake be removed from the minutes and
Secretary confirmed that this would be undertaken
Moved: Kate Washington
Seconded: Belinda Beasley
2. Correspondence In/Out
Short report provided by Secretary regarding Correspondence In
Issues raised:
• Inspirational Teachers Award
Following discussion, Kate Washington suggested that the P&C nominate Cathy
Colley for this award in 2011
MOTION: That the P&C nominate Cathy Colley for the Inspirational Teachers
Award 2011
Moved: Kate Washington
Seconded: Melissa Green
After a vote, the motion was declared as CARRIED
Kate Washington is to prepare an application for P&C endorsement at the next
meeting (prior to submission close on 29 July 2011)
Parents are to also be encouraged to submit a teacher nomination via the
promotion of the link to the site in the Wirreanda Whisper
Correspondence Out: None
4. Treasurers Report
In absence of Treasurer, held over to next meeting
5. Principal’s Report
As tabled
Highlights:
• New hall
o Progressing well
o Minor delays due to bad weather
o Sept/Oct expected completion date
• Mrs Chapman to take a new position at Edgeworth Public School
o Effective Term 3
o Recruitment process now underway for replacement
• Parent teacher interviews
o Now underway
o Online booking system worked very well (80% of parents booked via
this method)
• Uniforms
o Necessary to maintain school pride
o Undershirts are now being worn due to colder weather
o Will be accepted as an interim measure this Winter as long as in
school colours (red, white, royal blue)
o After discussion, it was decided that the Uniform Shop (Janice)
would source prices for long sleeved polo shirts and undershirts for
discussion at the next meeting
• Volunteers
o Philippa remained all members present that volunteers need to sign
in at the office before proceeding to classrooms or other activities
o Notice to also be placed in the Whisper as a reminder
• Canteen Operating Hours
o Following an email sent to Jo Cotton regarding this issue on 14 June
2011, Philippa suggested that the Canteen opening hours (to
address issues associated with children taking food to class or lines)
be altered to the following:
8.50 am – 9.15am Lunch orders to be taken to 9.20am
No breakfast sales after 9.15am
11.20am – 11.35am Recess operating time
Screens down and no further sales
after 11.35am
1.20pm-1.50pm Lunch operating time
Shutters down and no further sales
after 1.50pm
MOTION: That the new Canteen operating hours detailed above be approved and
implemented from the start of Term 3, 2011
Moved: Tracey Martell
Seconded: Sharon Grant
MOTION CARRIED
• Car parking for school drop offs
o Cars are still double parking/ being unsafe when dropping children
at school
o A further notice is to be placed in the Whisper reminding parents of
the rules that apply
6. Sub-Committee Reports
a. Canteen Committee
As tabled and attached
Additional issue raised was the need to “open up” the Canteen Committee meetings
to volunteers currently working in the Canteen.
MOTION: That the Canteen Sub-Committee meetings be opened to include
volunteers currently working in the Canteen
Moved: Tracey Martell
Seconded: Sharon Grant
MOTION CARRIED
b. Fundraising Committee
Report as tabled and attached
Issues raised:
• So Cones at school discos
o Belinda asked if the P&C should pursue the Sno Cone van for future
discos
o Due to safety and logistical concerns it was decided, by Committee
agreement, that the Sno Cone van would no longer be used for
school discos
• Cookie Dough Distribution
o Belinda noted that three volunteers from the Canteen (Jo Fallows,
Debbie Jefferys and Anne Maree Ryan) had provided assistance to
the distribution at very short notice
o It was decided by Committee agreement that a letter of thanks will
be sent by the P&C to these volunteers to officially thank them for
their assistance
• Possible parents bus trip to warehouse shopping in Sydney
o Belinda noted that some parents had expressed an interest in this
bus tour so she had sourced some information
o A date will be set for the trip in October/November 2011
• Father’s Day Stall
o Belinda detailed plans for purchases for this stall
o Total cost $2900
MOTION: That that the Fundraising Committee Convenor and Senior Vice President
(Belinda Beasley) be authorised to spend up to $2900 on gifts for the
Fathers Day Stall 2011, provided this expenditure does not take the P&C
Working Account to less than $10,000
Moved: Janice McGoldrick
Seconded: Tracey Martell
MOTION CARRIED
Jo Cotton to check with Treasurer regarding current status or P&C working account
• Party Plan Fundraiser
o Belinda spoke of another fundraising idea – having a series of party
planners (eg. Enjoi, Tupperware etc) operate a joint fundraiser in the
school hall
o This idea met with an enthusiastic Committee response – it was
decided that it would be scheduled for either Term 4 or early next
year
o Philippa approved use of the hall after hours for the fundraiser
o Will be discussed further closer to the date
c. Uniform Committee
$18 322 of stock sold
Full report tabled and attached
7. Notices of Motion
As detailed throughout minutes
8. General Business
• Coles Gift Card donation
o The P&C was provided with a $50 Coles gift card from Medowie Bi-Lo for
the Cancer Council Biggest Morning Tea
o This gift card was not used as supplies were not required (cakes donated
by parents)
MOTION: That the P&C purchase the $50 gift card and donate $50 to the
Cancer Council
Moved: Jo Cotton
Seconded: Belinda Beasley
MOTION CARRIED
• Community Partnerships Double Payment
o Jo Cotton informed the Committee that the P&C had received a double
payment of the grant associated with the Primary playground facility
(2X$50,000)
o Authorisation from the Committee is required for this amount to be
withdrawn and paid back to Community Partnerships (NSW
Government) as requested
MOTION: That the President be authorised to request that the Treasurer draw a
cheque for $50,000 to be paid to the NSW Government in respect of
the overpayment made
Moved: Tracey Martell
Seconded: Sharon Grant
MOTION CARRIED
• Infants Playground – Community Assistance
Julie Anderson noted that the finishing of the Infants Playground was greatly
assisted by Steve the Excavator (who has not billed the P&C) and Nicki and Peter
Dolman (volunteers without children at the school).
MOTION: That the Dolmans be provided with a thankyou letter and the Coles
Gift Card ($50) and Steve the Excavator a thankyou letter and 2 bottles
of wine from the 2010 Trivia Night
Moved: Belinda Beasley
Seconded: Tracey Martell
MOTION CARRIED
• P&C General Meeting Minutes
The Secretary (Tracey Martell) noted that the copying of minutes for all meeting
attendees was both time and paper intensive and suggested that we move to
electronic forms of communication, complemented by paper copies where required
MOTION: That the P&C General Meeting minutes be available on the Wirreanda
Public School website, to meeting attendees by email in .pdf format (if
provided on attendance sheet) and as a hard copy in the School Office
Moved: Tracey Martell
Seconded: Jo Cotton
MOTION CARRIED
• Recruitment Panel – School Principal
Kate Washington raised a series of issues with the process to employed to nominate
a P&C representative on the recruitment panel for the new school principal.
The President (Jo Cotton) acknowledged her concerns and that the process may not
have been followed correctly due to a lack of experience.
After significant discussion, it was decided that another vote for a panel member
was required.
Two nominations were made – Sharon Grant (existing panel member) and Kate
Washington
Both Kate and Sharon were asked to leave the meeting so the vote could take place
After a vote (show of hands) Sharon Grant was officially endorsed as the
recruitment panel P&C representative.
Sharon and Kate were then invited to rejoin the meeting and informed of the P&C
decision.
It was also discussed and decided that a register of interested P&C members for
recruitment panels be developed at the next General Meeting so that due process
for nomination and election of representatives can be followed in the future
• Fridge received via purchase of air conditioners
Kate Washington noted that the process associated to donate this fridge to the Year 6 class
to raffle for their farewell was not minuted as including an official motion and vote.
After discussion, it was decided that the use of the fridge be put to a vote:
1. That the fridge be donated to the Year 6 class to raffle for funds associated with
the farewell
2. That the fridge be raffled as a fundraising initiative associated with the upcoming
Trivia Night
Following a vote option 2 (above) was declared as CARRIED
• School song
It was noted by a Committee member that that words for the school song were not
displayed in a prominent public location in the school (eg. hall)
A notice is to be placed in the Whisper asking if any parents would like to donate a
tapestry/etc of the school song words to be placed in the new school hall
There being no further business the meeting was declared closed at 9.20pm
Next meeting Monday 25 July 2011 at 10am
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