fta state programs meeting / state public transit partnerships conference procurement topics august...

FTA STATE PROGRAMS MEETING/STATE PUBLIC TRANSIT PARTNERSHIPS

CONFERENCE

Procurement Topics

August 8 & 9, 2013

FTA STATE PROGRAMS MEETING/STATE PUBLIC TRANSIT PARTNERSHIPS

CONFERENCEPresenters

Jayme BlakesleyActing Assistant Chief Counsel

James Harper, Jr Director, Office of Acquisition

Management

3

BUY AMERICA

Overview

Minivans

Utility Contracts

4

Purchasing Schedules

State or local government purchasing schedules or purchasing contracts

Use Permitted

Use Restricted

5

REVISION 4 TO FTA CIRCULAR 4220.1F

Chapter IV:

Rolling Stock – Special RequirementsBus TestingTime Limits for Options on Rolling

Stock Contracts

BusRail

6

REVISION 4 TO FTA CIRCULAR 4220.1F

Purpose:

Incorporate new provisions MAP 21

Chapter III

Adequate Third Party Contract Provisions

7

REVISION 4 TO FTA CIRCULAR 4220.1F

Chapter IV:

Debarment and SuspensionsSocio-Economic DevelopmentAdministrative Restrictions on

the Acquisition of Property and Services

Veterans Employment

8

THIRD PARTY CONTRACTING SPECIAL INTEREST ITEMS

Independent Government Cost Estimates

Chapter VI –

Requirement for Independent Cost Estimate

Before receiving bids or proposals

9

THIRD PARTY CONTRACTING SPECIAL INTEREST ITEMS

Procurement Policies and Procedures

Chapter III

Own procedures that reflect State and local laws

Conform to Federal law

10

THIRD PARTY CONTRACTING SPECIAL INTEREST ITEMS

Award to responsible contractor

Chapter VI

Award only to “responsible” contractors

Determination must be in the file

11

THIRD PARTY CONTRACTING SPECIAL INTEREST ITEMS

Written Procurement Selection Procedures

Chapter III

All solicitations shall identify all requirements

Evaluation factors

12

THIRD PARTY CONTRACTING SPECIAL INTEREST ITEMS

Adequate Competition

Chapter III

All solicitations shall identify all requirements

Evaluation factors

13

THIRD PARTY CONTRACTING SPECIAL INTEREST ITEMS

Clauses

Chapter IV

Grantee responsible for determining relevance and applicability

FTA Master Agreement

14

THIRD PARTY CONTRACTING SPECIAL INTEREST ITEMS

Contract Administration System

Chapter III

Grantee maintain a written contract administration system

Ensures contractor performance

Contact Information / Questions

Jayme BlakelyJayme.blakely@dot.gov202 366-0304

James Harper, Jr.James.harper@dot.gov202 366-1127