federal aviation administration 2009 national dbe conference office of civil rights “we are who we...

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

DBE Office Online Reporting System- DOORS

2009 National DBE Conference

Office of Civil Rights“We are who we serve”

Federal AviationAdministration

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

What is DOORS?https://www.faa.gov/secure/doors/Logon.aspx

• DBE Office Online Reporting System (D.O.O.R.S.)

• Automated System for use by FAA and Airport Grant Recipients to submit DBE and ACDBE Accomplishments online.

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

DOORS

Data screens designed to accommodate Uniform Forms

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

DOORS - Help Desk at Contact us

•Alaska, Central and Northwest Regions: Christine Whitehead AK, CO, IA, ID, KS, MO, MT, NE, OR, UT, WA, WY, IA, KS, MO, NE425-227-2095, christine.whitehead@faa.gov

• Great Lakes Region: Nancy CibicIL, IN, MI, MN, ND,OH, SD, WI - 847-294-7182, nancy.cibic@faa.gov

• Southern Region: James BrameCT, ME, MA, NH, RI, VT DE, MD, NJ, NY, PA, VA, WV AL, FL, GA, KY, MS, NC, PR, SC, TN, VI 404-305-5256,  james.brame@faa.gov

• Southwest Region: Rosetta Francis-RobinsonAR, LA, NM, OK, TX - Rosetta Francis-Robinson, 817-222-5032,  rosetta.francis-robinson@faa.gov

•Western Pacific Region: Patricia A WhiteAR, AZ, CA, GU, HI, MH, MP, NV - 310-725-3942, patricia.a.white@faa.gov

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

FAA CreatedFAA REPORT OF CERTIFIED DBE CONTRACTORS USED ON FAA-ASSISTED CONTRACTS

https://www.faa.gov/secure/doors/Logon.aspx Name of Airport: ______________________________________Name of Recipient: _____________________________________City/State: ______________________________________Goal Period Dates: ______________________________________Preparer: _____________________________________ Telephone No: _____________________________________Date Prepared: _____________________________________ • DBE Firm: __________________________________________________• Address: __________________________________________________• City/State: __________________________________________________• Telephone No. _________________________________________________• Type of Work and NAICS: ______________________________________• Dollar Amount of Work: ______________________________________• AIP Grant #/s ____________________________________________ • Disadvantaged Group:Black American _________ Hispanic American ___________Native American _________Subcont. Asian American _________Asian Pacific American ___________Non-minority Women ____________ Other (not of any group listed here) ___________

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

• FAA conducted pilots of both Part 26 and 23 to test, correct and update any ineffectiveness or inefficiencies found.– 2004 - completed a successful pilot of Part 26 with

103 airport recipients from three (3) regions.– 2007 - completed a successful pilot of Part 23 with

58 primary airport recipients across the U.S.

DOORS Pilot

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Airport User Accounts

– Currently 1301 airport users (March 2009)• 202 users end of 2004

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

DOORS – Benefits for Recipients• Includes basic instructions on all menus• Reduces report errors - allows automatic calculations of data• Provides history record of accomplishments

- Helpful for goal setting Step 2 adjustment- Part 26 data 2004-2008- Part 23 data 2005-2008

• Provides access to a selected DBE contractor or ACDBE concessions firm participation listing for the entire U.S.

• Provides link to DOT’s DBE website• Eliminates the need for submission of paper copy forms to

FAA

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

DOORS – Benefits for FAA

– Same benefits as for recipients plus:– Simplifies DBE and ACDBE data aggregation, allows

report generation and simplifies trend analyses.• Provides an easier, more efficient method of recording

DBE and ACDBE data for all FAA regions.• Provides national compilation reports.• Provides unique data reports.• Quick and easy report retrieval to respond to OST/DOT.

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Availability-Time frames-Deadlines

• Cutoff date for entering data for the current year is June 1st

• Part 26 reports due December 1 (FAA)• Part 23 reports due March 1 (FAA)

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Tips & Information

• Before logging in, we recommend re-booting your computer and/or clearing your internet cache (clears and resets your internet connections)• Go to Tools – Internet Options – Click: Delete Cookies

– Delete Files and Clear History

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

New User Accounts• Your request for a new user account must be

approved by your Regional FAA Program Manager– Also, if you add recipients to our account

• You will receive an email message when your account is approved.

• Once it is approved you can begin entering data in DOORS.

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Airport Recipient not listed ?

• If an airport recipient is not listed, please contact your FAA DBE Program Manager.

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Passwords• Passwords must be reset every 90 days.• Please keep your current password available

for the next time you logon to DOORS• Once you logon, if it’s past 90 days,

DOORS will prompt you to reset your password– If you are not able to reset your password,

contact your regional FAA DBE program specialist.

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

DOORS – User Accounts

• A recipient and a consultant can both have their own individual user account for the same recipient.

• A consultant can have one user account for several recipients.

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Main Logon screenhttps://www.faa.gov/secure/doors/Logon.aspx

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Manage Accounts

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Manage Accounts

• To make changes to your User Account select My Account

• Make the required changes and click save changes

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Manage Accounts• The Recipient Information Account is for purposes of

DOORS automation– contains specific information about the Grant Recipient

such as name, address, phone number, e-mail address, etc.• You can make changes to the recipient information

account if you are authorized to do so.– Select: Recipient Information Account. Make the required

changes and Select: Save Changes. • However, you are not required to keep the recipient

information account updated.

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

DOORS - Help Desk at Contact us

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

•FAA-Assisted Contracts (Part 26) - DBE Awards - DBE Contractors•Airport Concessions (Part 23) - ACDBE Participation - ACDBEs•Accounts (User Accounts) - Manage Accounts•Forms & Instructions•OSDBU Website•Logout

Main Menu

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Part 26 DBE Awards Uniform Form Menus Menus: Add, Edit and Reports

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Add screen Mirrors DBE Uniform Awards Form

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Edit screen - Edits can be made to current reporting year’s records only - Contact your regional EPM to make changes to past year’s records

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

If data entered incorrectly-red lettering alert at top – page down to correct -

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Confirmation NoticeView completed in Adobe or HTML format

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Part 26 DBE Certified Contractors

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Connects to NAICS website

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Part 26 - DBE Generate Reports

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Part 26 Past Awards Accomplishments - Recipient

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Part 26 Past Awards – Summary (Spreadsheet format)

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Part 26 DBE Certified Contractor Generate Reports

• Recipient - By FY • Recipient - All Years • State - By FY • Specialty Services - By State & FY

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

DBE Contractors for a Recipient by FY

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

DBE Contractors for a Recipient for All Years

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

DBE Contractors for any State by FY

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

DBE Contractors for a Specific Specialty Services By State & FY

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Part 23 ACDBE Participation – Uniform Form Menus Add, Edit and Reports

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Part 23 ACDBE Generate Reports

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

ACDBE - Past participation – Recipient

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Past ACDBE Participation - Summary

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Certified ACDBE Generate Reports

• Recipient - All Years • Recipients - By FY • Concession Type - All Years • National or State - By FY

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Certified ACDBE Report for a Recipient for All Years Or Recipient by FY

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Certified ACDBE list By Type of Concession - All Years - Select Type from pull down menu

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Certified ACDBE List - National or State by FY

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

FY-06 National ACDBE listing

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

Difference in Menus Recipient - FAA

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

FAA and Recipient Menus Different Part 26 DBE Awards

FAA ------------------------------------ Recipient

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

FAA & Recipient Menu DifferencesPart 23 ACDBE Uniform Form

FAA ----------------------------------------Recipient

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

FAA Users Have Access to Recipient User Accounts

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

FAA Menu - Recipient Users MenuShows who entered data for the current FY

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration

DOORS - What’s next ?• DOT currently reviewing DOORS to investigate

integrating with other modes and systems– Creating new application to include all DBE modes,

FAA, FHWA and FTA and their recipients– Considering adding a goal setting program– Looking into creating a Uniform System of tracking

prime and sub data for Grant Recipients and integrating with DOORS

2009 National DBE Conference Office of Civil Rights“We are who we serve”

Federal AviationAdministration